Doing Business with UT System Administration Overview
Doing Business with UT System
Administration
Overview
.
2
•
The University of Texas System Administration (UT System) is different than the other UT Institutions. For
example, University of Texas at Austin is an institution of higher education; MD Anderson is a health care
institution; and UT System is an administrative entity only.
•
While UT System is the administrative body for all University of Texas institutions, each educational or health
institution has their own Contracts and Procurement Department and their own contracts.
•
UT System does not purchase on behalf of each campus except for procurements such as Building Insurance,
services related to Disaster Recovery, Executive Search Services and Medical Waste Management Services.
•
All University of Texas institutions have the same purchasing guidelines as mandated by the State of Texas
and the Board of Regents of the University of Texas System. (ex. bid requirements, HUB requirements, etc.)
•
Each campus may have different goals depending on the procurement category
Things You Should Know:
Things to Know
1.
Each campus has different needs
2.
UT System campuses only count state of Texas HUB certified firms toward our diversity goals
3.
UT System campuses use the CMBL (Centralized Master Bidders List) to look for HUB vendors. We
also send notifications to minority organizations like TAAACC and TAMACC.
4.
If submitting a proposal on a posted Goods, Services or Commodities RFP, you may need to register in
the bid portal (Bonfire) to submit your proposal.
Bonfire Strategic Sourcing
Software is a company of
choice UT System uses to post all UT System formal solicitations, including RFQs, ITBs and RFPs.
5.
Pre-proposal meetings are held before each procurement so those who want to propose can ask
questions regarding the RFP.
6.
Construction procurement for major capital construction projects is a totally different procurement
process
3
4
The University of Texas System
UT System Administration
Goods & Services and Commodities
OCP Major capital construction over $10M for
UTEP, UTD, UTPB, UTT, UTRGV
UT Austin
Goods & Services and Commodities
Medical equipment and supplies
All Campus construction
UT Arlington
Goods & Services and Commodities
All Campus construction
UT El Paso
Goods & Services and Commodities
Campus construction
under
$10M
UT Dallas
Goods & Services and Commodities
Campus construction
under
$10M
UT San Antonio
Goods & Services and Commodities
All Campus construction
UT HSC- San Antonio
Goods & Services and Commodities
Medical equipment and supplies
All Campus construction
UT Permian Basin
Goods & Services and Commodities
Campus construction
under
$10M
UTMB-Galveston
Goods & Services and Commodities
Medical equipment and supplies
All Campus construction
UT Southwestern Medical Center
Goods & Services and Commodities
Medical equipment and supplies
All Campus construction
UT MD Anderson Cancer Center
Goods & Services and Commodities
Medical equipment and supplies
All Campus construction
UT HSC-Houston
Goods & Services and Commodities
Medical equipment and supplies
All Campus construction
UT Tyler
Goods & Services and Commodities
Medical equipment and supplies
Campus construction
under
$10M
UT Rio Grande Valley
Goods & Services and Commodities
Medical equipment and supplies
Campus construction
under
$10M
5
UT System Campus HUB Offices
Goods, Services, Commodities, Medical Supplies and Equipment (if Applicable)
Campus Construction projects
under
$10M
UT El Paso
Benjamin Alvarez
915-747-5601
baalvarez@utep.edu
UT Dallas
Reginald Cleveland
972-883-4850
Reginald.Cleveland@utdallas.edu
UT Permian Basin
Diana Rodriguez
432-552-2792
rodriguez_d@utpb.edu
UT Tyler-Health
Crystal Smith
903-877-7718
crystal.smith@uthct.edu
UT Tyler-Academic
Paul Fitts
903-566-7461
purchasing@uttyler.edu
UT Rio Grande Valley
Alex Valdez
956-665-7105
alex.valdez@utrgv.edu
6
UT System Campus HUB Offices
UT Austin
Tiffany Dockery Gibson
512-471-2863
tiffany.dockery@austin.utexas.edu
UT Arlington
Mario Ramirez
817-272-2149
Mario.ramirez@uta.edu
UT Southwestern Medical Center
Darcel Webb
469-644-5007
Denise.Webb@utsouthwestern.edu
UT San Antonio
Bruce Williams
210-458-6491
bruce.williams@utsa.edu
UTHSC-San Antonio
Rebecca Mendez
210-562-6200
mendezr2@uthscsa.edu
UTMB Galveston
Karen Gross
409-266-1094
klgross@utmb.edu
Goods, Services, Commodities, Medical Supplies and Equipment (if Applicable)
All Campus Construction Projects
UTHSC-Houston
Keith Williams
713-500-4862
Keith.w.williams@uth.tmc.edu
UTMDACC
Barbara Howard
713-794-3211
bhoward@mdanderson.org
7
UT System Administration HUB Office
Goods & Services and Commodities
OCP Managed Major Capital Construction Projects
over
$10M
Kyle Hayes
512-322-3745
khayes@utsystem.edu
UT El Paso
UT Permian Basin
UT System Administration
Goods & Services
Procurement
Stephanie Park
512-499-4378
spark@utsystem.edu
UT Dallas
UT Tyler
Cynthia Booker
512-322-3779
cbooker@utsystem.edu
UT Rio Grande Valley
Supply Chain Alliance
8
Goods and Services Procurement
9
What we are buying
What we are buying
•
Promotional/ Marketing items and
Promotional/ Marketing items and
services
services
•
IT Development, Design and Temp
IT Development, Design and Temp
services
services
•
Other Temp services
Other Temp services
•
Facilities/ Grounds maintenance
Facilities/ Grounds maintenance
services (all types)
services (all types)
•
Catering services
Catering services
•
Special Trades (electrical, painting,
Special Trades (electrical, painting,
roofing, plumbing, etc.) services
roofing, plumbing, etc.) services
•
Architectural/ Engineering services
Architectural/ Engineering services
•
CPA/ Accounting services
CPA/ Accounting services
•
Environmental-related services
Environmental-related services
•
…and much more!
…and much more!
10
Our Purchasing Process
Our Purchasing Process
UT System Administration utilizes a variety of solicitation methods which are
UT System Administration utilizes a variety of solicitation methods which are
generally determined based on the estimated dollar value (“Thresholds”) of the
generally determined based on the estimated dollar value (“Thresholds”) of the
product or service to be purchased:
product or service to be purchased:
Informal Bids
- Purchase Value of $15,000 - $50,000
Invitation to Bid (ITB)
- Purchase Value Greater than $50,000
Request for Proposal (RFP)
- Purchase Value Greater than $50,000
Request for Qualifications (RFQ)
- Used for Professional Services
Request for Information (RFI)
- Used to Gather Information and Specifications
A department may solicit quotations from suppliers for purchases up to $50,000.
A department may solicit quotations from suppliers for purchases up to $50,000.
Purchases with a value expected to be greater than $50,000 are managed by the
Purchases with a value expected to be greater than $50,000 are managed by the
Office of Contracts and Procurement
Office of Contracts and Procurement
.
.
11
Purchases by $$ Thresholds:
Purchases by $$ Thresholds:
Goods/Services <$15,000
Goods/Services <$15,000
(informal bidding not required)
UT System departments solicit quotes/proposals for goods and services from
UT System departments solicit quotes/proposals for goods and services from
vendors and issue
vendors and issue
Purchase Orders
Purchase Orders
to vendors.
to vendors.
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Purchases by $$ Thresholds (cont.):
Purchases by $$ Thresholds (cont.):
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Departments must obtain a minimum of three (3) written bids.
Departments must obtain a minimum of three (3) written bids.
•
Departments must make a good-faith effort to include bids from certified
Departments must make a good-faith effort to include bids from certified
HUB suppliers; one (1) from a minority-owned business and one (1) from
HUB suppliers; one (1) from a minority-owned business and one (1) from
a woman-owned business.
a woman-owned business.
•
Departments must forward bids to the
Departments must forward bids to the
Contracts and Procurement Office
Contracts and Procurement Office
and create a requisition in the PeopleSoft system.
and create a requisition in the PeopleSoft system.
•
Contracts and Procurement Issues PO to winning Vendor
Contracts and Procurement Issues PO to winning Vendor
.
.
13
Purchases by $$ Thresholds (cont.):
Purchases by $$ Thresholds (cont.):
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(formal bidding process)
•
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These solicitations can also be found on the
These solicitations can also be found on the
Electronic State
Electronic State
Business Daily (ESBD)
Business Daily (ESBD)
.
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Our Agency Number is 720
Our Agency Number is 720
•
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14
STATEWIDE
OPPORTUNITIES RESIDE ON THE
ELECTRONIC STATE BUSINESS DAILY (ESBD)
UT System Campus Agency Codes
720 – UT System Administration
714 – UT Arlington
721 – UT Austin
724 – UT El Paso
738 – UT Dallas
729 – UT Southwestern Medical Center-Dallas
506 – UT MD Anderson Cancer Center
723 – UT Medical Branch-Galveston
15
744 – UT Health Science Center-
Houston
742 – UT Permian Basin
746 – UT Rio Grande Valley
745 – UT Health Science Center-San
Antonio
743 – UT San Antonio
785 – UT Health Science Center-Tyler
750 – UT Tyler
16
Current Open RFPs
17
Find out more
Find out more
To find out more about doing business with UT System Administration,
To find out more about doing business with UT System Administration,
please contact:
please contact:
UT System Administration
UT System Administration
Office of Contracts and Procurement
Office of Contracts and Procurement
(512)579-5143
(512)579-5143
https://www.utsystem.edu/offices/contracts-and-procurement
UT System Administration
UT System Administration
Office of HUB Programs
Office of HUB Programs
Kyle Hayes
Kyle Hayes
(512)322-3745
(512)322-3745
https://www.utsystem.edu/offices/historically-underutilized-business/hub-program
Building Construction Projects
OVER
$10M
Managed by UT System Office of Capital Projects
18
19
Upcoming Capital Construction Projects
Managed by UT System Office of Capital
Projects
Dallas
–
Stephanie Park, Sr. HUB Coordinator – spark@utsystem.edu
UT Dallas
Student Success Center Design AE TBD
$61M
Tyler
–
Stephanie Park, Sr. HUB Coordinator – spark@utsystem.edu
UT Tyler
Nursing Addition and Renovation
Design AE- Fitzpatrick/CMR-Hoar Construction
$23.7M
UT Tyler
Science Building Design AE TBD
$
90
M
UTHSC-Tyler
UT Tyler Medical Building Sub-Bids Upcoming AE- Fitzpatrick/Skanska-HGR
$316M
Skanska HUB Contact: Rosalyn, Email:
Rosalyn.asher@skanska.com
, Mobile: 313-300-0435
Subscribe to UT System OCP Upcoming Opportunities at
https://apps.utsystem.edu/spo/DisplaySPO.aspx
20
Links
Centralized Master Bidders List (CMBL)-
https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
Electronic State Business Daily (ESBD)-
http://www.txsmartbuy.com/esbd
Office of Capital Projects site-
https://apps.utsystem.edu/spo/DisplaySPO.aspx
Agency annual HUB Reports- State Agency Expenditure Data-Detail by Agency
https://comptroller.texas.gov/purchasing/vendor/hub/reporting.php
NIGP Commodity Book
https://comptroller.texas.gov/purchasing/nigp/
UT System Bonfire
https://utsystem.bonfirehub.com/portal/?tab=login
21
Thank You!
Stephanie Park
UT System HUB Office
Sr. HUB Coordinator-OCP Projects
Phone: 512-499-4378
Email: spark@utsystem.edu
The University of Texas System Administration operates as an administrative entity separate from other UT institutions. Each campus has its own Contracts and Procurement Department, following the state-mandated purchasing guidelines. Understanding these distinctions is crucial for successful business engagement. UT System strives for diversity in vendor representation, utilizing platforms like Bonfire for formal solicitations. Moreover, each campus has distinct procurement goals aligned with its unique requirements, making it essential to familiarize oneself with the specific needs of each entity within the UT System.
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Presentation Transcript
Doing Business with UT System Administration Overview
Things You Should Know: . The University of Texas System Administration (UT System) is different than the other UT Institutions. For example, University of Texas at Austin is an institution of higher education; MD Anderson is a health care institution; and UT System is an administrative entity only. While UT System is the administrative body for all University of Texas institutions, each educational or health institution has their own Contracts and Procurement Department and their own contracts. UT System does not purchase on behalf of each campus except for procurements such as Building Insurance, services related to Disaster Recovery, Executive Search Services and Medical Waste Management Services. All University of Texas institutions have the same purchasing guidelines as mandated by the State of Texas and the Board of Regents of the University of Texas System. (ex. bid requirements, HUB requirements, etc.) Each campus may have different goals depending on the procurement category 2
Things to Know 1. 2. 3. Each campus has different needs UT System campuses only count state of Texas HUB certified firms toward our diversity goals UT System campuses use the CMBL (Centralized Master Bidders List) to look for HUB vendors. We also send notifications to minority organizations like TAAACC and TAMACC. If submitting a proposal on a posted Goods, Services or Commodities RFP, you may need to register in the bid portal (Bonfire) to submit your proposal. Bonfire Strategic Sourcing Software is a company of choice UT System uses to post all UT System formal solicitations, including RFQs, ITBs and RFPs. Pre-proposal meetings are held before each procurement so those who want to propose can ask questions regarding the RFP. Construction procurement for major capital construction projects is a totally different procurement process 4. 5. 6. 3
The University of Texas System UT Tyler UT HSC-Houston Goods & Services and Commodities Medical equipment and supplies All Campus construction UT San Antonio Goods & Services and Commodities All Campus construction UT System Administration Goods & Services and Commodities OCP Major capital construction over $10M for UTEP, UTD, UTPB, UTT, UTRGV Goods & Services and Commodities Medical equipment and supplies Campus construction under $10M UT Rio Grande Valley Goods & Services and Commodities Medical equipment and supplies Campus construction under $10M UT HSC- San Antonio Goods & Services and Commodities Medical equipment and supplies All Campus construction UT MD Anderson Cancer Center Goods & Services and Commodities Medical equipment and supplies All Campus construction UT El Paso Goods & Services and Commodities Campus construction under $10M UT Dallas UT Austin UT Southwestern Medical Center Goods & Services and Commodities Medical equipment and supplies All Campus construction UTMB-Galveston Goods & Services and Commodities Medical equipment and supplies All Campus construction Goods & Services and Commodities Campus construction under $10M Goods & Services and Commodities Medical equipment and supplies All Campus construction UT Permian Basin Goods & Services and Commodities Campus construction under $10M UT Arlington Goods & Services and Commodities All Campus construction 4
UT System Campus HUB Offices Goods, Services, Commodities, Medical Supplies and Equipment (if Applicable) Campus Construction projects under $10M UT El Paso Benjamin Alvarez 915-747-5601 baalvarez@utep.edu UT Permian Basin Diana Rodriguez 432-552-2792 rodriguez_d@utpb.edu UT Tyler-Academic Paul Fitts 903-566-7461 purchasing@uttyler.edu UT Dallas Reginald Cleveland 972-883-4850 Reginald.Cleveland@utdallas.edu UT Tyler-Health Crystal Smith 903-877-7718 crystal.smith@uthct.edu UT Rio Grande Valley Alex Valdez 956-665-7105 alex.valdez@utrgv.edu 5
UT System Campus HUB Offices Goods, Services, Commodities, Medical Supplies and Equipment (if Applicable) All Campus Construction Projects UT San Antonio Bruce Williams 210-458-6491 bruce.williams@utsa.edu UT Austin Tiffany Dockery Gibson 512-471-2863 tiffany.dockery@austin.utexas.edu UTHSC-Houston Keith Williams 713-500-4862 Keith.w.williams@uth.tmc.edu UTHSC-San Antonio Rebecca Mendez 210-562-6200 mendezr2@uthscsa.edu UT Arlington Mario Ramirez 817-272-2149 Mario.ramirez@uta.edu UTMDACC Barbara Howard 713-794-3211 bhoward@mdanderson.org UTMB Galveston Karen Gross 409-266-1094 klgross@utmb.edu UT Southwestern Medical Center Darcel Webb 469-644-5007 Denise.Webb@utsouthwestern.edu 6
UT System Administration HUB Office Goods & Services and Commodities OCP Managed Major Capital Construction Projects over $10M Kyle Hayes 512-322-3745 khayes@utsystem.edu Stephanie Park 512-499-4378 spark@utsystem.edu Cynthia Booker 512-322-3779 cbooker@utsystem.edu UT El Paso UT Permian Basin UT System Administration Goods & Services Procurement UT Dallas UT Tyler UT Rio Grande Valley Supply Chain Alliance 7
Promotional/ Marketing items and services IT Development, Design and Temp services Other Temp services Facilities/ Grounds maintenance services (all types) Catering services Special Trades (electrical, painting, roofing, plumbing, etc.) services Architectural/ Engineering services CPA/ Accounting services Environmental-related services and much more! What we are buying 9
Our Purchasing Process UT System Administration utilizes a variety of solicitation methods which are generally determined based on the estimated dollar value ( Thresholds ) of the product or service to be purchased: Informal Bids - Purchase Value of $15,000 - $50,000 Invitation to Bid (ITB) - Purchase Value Greater than $50,000 Request for Proposal (RFP) - Purchase Value Greater than $50,000 Request for Qualifications (RFQ) - Used for Professional Services Request for Information (RFI) - Used to Gather Information and Specifications A department may solicit quotations from suppliers for purchases up to $50,000. Purchases with a value expected to be greater than $50,000 are managed by the Office of Contracts and Procurement. 10
Purchases by $$ Thresholds: Goods/Services <$15,000 (informal bidding not required) UT System departments solicit quotes/proposals for goods and services from vendors and issue Purchase Orders to vendors. Qualifying goods and services <$5,000 can also be purchased via Procard (CC). A list of UT System departments (offices) is available on the UT System Administration website https://www.utsystem.edu/offices 11
Purchases by $$ Thresholds (cont.): Goods/Services $15,000 50,000 (informal bidding required) Departments must obtain a minimum of three (3) written bids. Departments must make a good-faith effort to include bids from certified HUB suppliers; one (1) from a minority-owned business and one (1) from a woman-owned business. Departments must forward bids to the Contracts and Procurement Office and create a requisition in the PeopleSoft system. Contracts and Procurement Issues PO to winning Vendor. 12
Purchases by $$ Thresholds (cont.): Goods/Services exceeding $50,000 (formal bidding process) UT System Administration publishes solicitations for goods and services on the UT System Bonfire websitewhen the expected value exceeds $50,000. These solicitations can also be found on the Electronic State Business Daily (ESBD). Our Agency Number is 720 All formal Goods & Services solicitations (RFP, RFQ, ITB) are published, awarded and managed by the UT System Administration Contracts and Procurement Office 13
STATEWIDE OPPORTUNITIES RESIDE ON THE ELECTRONIC STATE BUSINESS DAILY (ESBD) 14
UT System Campus Agency Codes 720 UT System Administration 714 UT Arlington 721 UT Austin 724 UT El Paso 738 UT Dallas 729 UT Southwestern Medical Center-Dallas 506 UT MD Anderson Cancer Center 723 UT Medical Branch-Galveston 744 UT Health Science Center- Houston 742 UT Permian Basin 746 UT Rio Grande Valley 745 UT Health Science Center-San Antonio 743 UT San Antonio 785 UT Health Science Center-Tyler 750 UT Tyler 15
Current Open RFPs RFP Description of Services Proposal Due Date 720-2301 Earth Moving and Caliche Pit Services Nov 22nd 2022, 2:30 PM CST 720-2302 Telehealth Services Nov 28th 2022, 2:30 PM CST 720-2304 Landscape Maintenance Services Dec 5th 2022, 2:30 PM CST 720-2303 Web-Based Educational Training Dec 12th 2022, 2:30 PM CST 16
Find out more To find out more about doing business with UT System Administration, please contact: UT System Administration Office of Contracts and Procurement (512)579-5143 https://www.utsystem.edu/offices/contracts-and-procurement UT System Administration Office of HUB Programs Kyle Hayes (512)322-3745 https://www.utsystem.edu/offices/historically-underutilized-business/hub-program 17
Building Construction Projects OVER $10M Managed by UT System Office of Capital Projects 18
Upcoming Capital Construction Projects Managed by UT System Office of Capital Projects Dallas Stephanie Park, Sr. HUB Coordinator spark@utsystem.edu UT Dallas Student Success Center Design $61M AE TBD Tyler Stephanie Park, Sr. HUB Coordinator spark@utsystem.edu UT Tyler Nursing Addition and Renovation Design $23.7M UT Tyler Science Building Design $90M AE- Fitzpatrick/CMR-Hoar Construction AE TBD UTHSC-Tyler UT Tyler Medical Building Sub-Bids Upcoming $316M Skanska HUB Contact: Rosalyn, Email: Rosalyn.asher@skanska.com, Mobile: 313-300-0435 Subscribe to UT System OCP Upcoming Opportunities at https://apps.utsystem.edu/spo/DisplaySPO.aspx AE- Fitzpatrick/Skanska-HGR 19
Links Centralized Master Bidders List (CMBL)- https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do Electronic State Business Daily (ESBD)- http://www.txsmartbuy.com/esbd Office of Capital Projects site- https://apps.utsystem.edu/spo/DisplaySPO.aspx Agency annual HUB Reports- State Agency Expenditure Data-Detail by Agency https://comptroller.texas.gov/purchasing/vendor/hub/reporting.php NIGP Commodity Book https://comptroller.texas.gov/purchasing/nigp/ UT System Bonfire https://utsystem.bonfirehub.com/portal/?tab=login 20
Stephanie Park UT System HUB Office Sr. HUB Coordinator-OCP Projects Phone: 512-499-4378 Email: spark@utsystem.edu Thank You! 21
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