Core Facility Operations Overview and Management

This detailed document provides an overview of core facility operations, including information on facilities directors, governance structure, equipment and procedures, financial sustainability, equipment maintenance, space allocation, and financial reporting. It covers a wide range of aspects crucial for efficient facility management and advancing the facility's mission.

• Operations Management
• Facility Governance
• Equipment Procedures
• Financial Sustainability
• Space Allocation

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Uploaded on Jul 20, 2024 | 0 Views

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Presentation Transcript

1. Core Facilities Director s Name: XX Supervisor s Name: XX

2. Core Facility Overview Slides Mission/Vision Unit level strategic plan (if one exits) Location Building(s) and room(s) Governance/Management Structure Director, Supervisor, Staff, Advisory Group Org Chart Overview of Facility Users Current Internal Users by College/Dept/Unit Current External Users Non-Current, Aspirational Users (internal and external)

3. Equipment/Procedure Overview Slides Primary equipment/procedures and cost structure for each, broken down by following: Use fee structure? Grants or other funds? Used for teaching labs/purposes? Internal vs. external use? See Master Equipment/Procedure Matrix that will complete this section.

4. Master Equipment/Procedure Matrix Equip/Procedure Current Use Fee Key Revenue Sources Current % of internal/external* Goal for % of internal/external Budget Sustain Ranking XXX $X per X Multiple internal and external grants I 100% E 0% I 70% E 30% 1 XXX N/A Walker Grant Stanley Grant I 100% E 0% I 70% E 30% 2 grants ending soon XXX $X per X REDGE Grant I 100% E 0% I 50% E 50% 3 not securing internal or external users * Based on 3-5 year running average. Budget Sustainability Ranking: 1 Extremely Sustainable (strong history, strong base, strong pipeline) 2 Sustainable (two of the three above) 3 Unsustainable (one or none of the above)

5. Equipment Radar Core facility philosophy on equipment maintenance/repairs: Specifics on any service contracts Process for equipment failure (by instrument) Ranking of equipment concerns New equipment that could be strategic in building capacity and impact. 1-pg white papers for philanthropic gifts or other investments (current and new).

6. Space Radar What aspects of the current space allocation advance the Core Facility mission? What aspects of the current space allocation are challenging to the Core Facility mission? What does the ideal space allocation for the Core Facility look like?

7. Financial Reporting Annual budget request (i.e., March) Base/personnel budget Annual core facilities grant program (i.e., Oct) Capacity building (competitive and peer-reviewed) Quarterly meetings with REDGE See Core Facility Financial Spreadsheet

8. Annual Budget Request FY17 FY18 FY19 FY20 (to date) FY21 (request) REVENUE Allowable Carry Forward Use Fees Direct Grant Support REDGE (annual base) REDGE (grant program) Other Subtotal EXPENDITURE Personnel Equipment Purchase Service Contracts Supplies Travel Marketing Other Subtotal Year End Balance:

9. Annual Scholarship Report Grants and contracts Publications Patents/licensures/other ED activities Graduate theses/dissertations supported Graduate and UG courses that have benefited Outreach activities Data management support Other successes specific to Core Facility