Comprehensive Overview of Employer Advisory Group Focus on ERM

Employer Advisory Group focuses on Enterprise Risk Management (ERM) to streamline pension plan administration through an online system for efficient reporting, maintenance, and compliance with state laws. The ERM timeline, key features like employer management, member management, and wage & contribution management, and benefits of ERM implementation are highlighted.

• ER
• Risk Management
• Pension
• Compliance
• ERM Implementation

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1. Employer Advisory Group Focus on ERM Thursday, July 14, 2011

3. 3 What is Employer Reporting and Maintenance? A joint TRF-PERF project Online system designed to make pension plan administration more: intuitive routine paperless

4. 4 Why ERM? One-stop shop for employers Comply with state law requiring employers to submit data and contributions electronically on a payroll basis Gets ASA contributions to members accounts faster more chance to earn money!

5. 5 Submitting on a payroll basis will Save time Increase accuracy of information Comply with state law regarding electronic reporting IC 5-10.3-7-12.5

6. 6 Estimated ERM Timeline Milestone Estimated Timeframe Development and Testing Now - 9/30/2011 Employer Pilots 10/1/2011 - 11/30/2011 Transition to Production/Training Ready Employer Training Soft Opening/Transition to Go-Live 12/1/2011 - 12/31/2011 1/1/2012 - 2/28/2012 3/1/2012 3/31/2012 Estimated Go-Live 4/1/2012

7. 7 ERM at a Glance Employer Management (Self-service) Member Management Wage & Contribution Management Reporting

8. 8 Employer Management Role-based security management Contact information management Employer information management Bank account management (ACH)

9. 9 Member Management New member enrollments Existing member updates for status changes (LOA, terms, etc.) Upload file feature

10. 10 Wage & Contribution (W&C) Management Payroll-based reporting Regular W&C reporting Adjustment W&C reporting Upload file feature for regular and adjustment W&C s Online error/exception handling Online payment

11. 11 Reporting Online reporting to provide you relevant information throughout the W&C or enrollment submission process Summary level reporting Detailed level reporting

12. 12

13. 13 Thinking ahead How will my processes be affected? Submitting on a payroll basis Online payments (ACH) New file layout for W&C upload Member enrollments & status changes Are there specific reporting needs that would help me do my job better?

14. 14 Supporting the transition Computer-Based Training Quick Reference Guides Online user manuals User discussion groups On-site seminars Full technical support

15. 15 Partnering with employers Employer focus groups Many employers have participated Providing ideas to make the system more intuitive Working with payroll vendors and IT staffs Pilot Groups

16. 16 Open Discussion -Questions -Concerns -Requests -Reporting Needs

17. 17 Feel Free To Contact Us! Jeff Hutson, Chief Communication Officer: jhutson@inprs.in.gov Jodi O Neill, Communication Manager: joneill@inprs.in.gov Megan Papenfuss, IT Business Analyst: mpapenfuss@inprs.in.gov Derek Walling, Project Manager: dwalling@inprs.in.gov Cara Zadrozny, Senior Communications Specialist: czadrozny@inprs.in.gov