Comprehensive Condom Program Strategic Plan Overview
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Prepared by Mann Global Health
to accompany other strategic operational plan guidance developed with funding from the
Bill & Melinda Gates Foundation
March 2020
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1.
Executive Summary
2.
Situation Analysis
3.
Goals & Outcomes
(including a Results Framework)
4.
Priority Populations
5.
Strategic Priorities
6.
Quantification of Condom Needs
7.
Resources Needs
8.
Workplan
9.
Monitoring, evaluation & performance improvement (ME&PI) plan
1
.
E
x
e
c
u
t
i
v
e
S
u
m
m
a
r
y
•
Rationale: Why is a Strategic Operational Plan for condoms
needed now and how does it fit into the country’s broader health
plans?
•
Brief description of the planning process
•
Summarize:
o
High-level goals
o
Strategic priorities and the key barriers and constraints they address
o
Resource needs
1 page or 2 slides
2
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S
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A
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1
H
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e
d
f
o
r
c
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n
d
o
m
s
•
Summarize the key risk factors, populations, and behaviors
contributing most to incidence of HIV and STIs
•
Address the role condoms play in meeting family planning
needs
•
Focus the discussion to the highest priority issues that have the
most influence on choices about strategic resource allocation
Refer to the Situation Analysis Guidance for further detail
1/2 page or 1 slide
2
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S
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A
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2
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2
C
o
n
d
o
m
u
s
e
t
r
e
n
d
s
•
Discuss the current level of condom use, focusing on populations and
behaviors with highest incidence.
Where is the biggest opportunity to
deliver sustained health impact by increasing condom use? Is condom
use equitable across population segments?
•
What is the total need for condoms? Is the total need growing? How large
is the gap between use and need? Is use growing as a % of need? Which
population segments are the drivers of condom need? Which population
segments have the largest gaps between use and need?
•
Use graphs to show findings where appropriate
1/2 page or 1 slide
Refer to the Situation Analysis Guidance for further detail
2
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S
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–
P
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o
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a
m
S
t
e
w
a
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d
s
h
i
p
•
Discuss the current performance in the areas of leadership &
coordination, financing, program analytics, and financing for
condom programming
•
Discuss key constraints to improving performance
1/2 page or 1 slide
Refer to the Situation Analysis Guidance for further detail
2
.
S
i
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A
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s
&
b
a
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r
i
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r
s
–
D
e
m
a
n
d
•
Discuss the demand-side factors that influence condom use
(knowledge, beliefs, motivation, and ability to use condoms)
•
Use available data to discuss trends in those factors
•
Discuss the key constraints encountered in addressing
demand-side factors
Refer to the Situation Analysis Guidance for further detail
1/2 page or 1 slide
2
.
S
i
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u
a
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i
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A
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2
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&
b
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r
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r
s
–
S
u
p
p
l
y
•
Discuss the supply-side factors that influence access to and
availability of condoms
•
Use available data on quantities distributed, distribution
channels, social marketing sales, and commercial sales
•
Discuss the key constraints encountered in addressing supply-
side factors
1 page or 2 slides
Refer to the Situation Analysis Guidance for further detail
3
.
G
o
a
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s
&
o
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c
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m
e
s
•
Provide a narrative summary of the key goals and outcomes of
the plan
•
The narrative should explain the logic of the Results Framework
•
Complete the Results Framework (see next slide) drawing on
standard indicators from the ME&PI plan guidance
1 page or 2 slides
plus the Results Framework
Refer to the Guide for Developing Strategic Operational Plans for further detail
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Activities
Outputs
Outcomes
Impact
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Refer to the Guide for Developing Strategic Operational Plans for further detail
4
.
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P
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p
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a
t
i
o
n
s
•
Discuss the prioritization of populations within the context of the
plan (e.g., factors such as HIV or STI incidence, size of the
population, and current levels of condom use)
•
Explain the rationale to focus resources on a few priority
populations (i.e., not all populations can be priorities)
Refer to the Guide for Developing Strategic Operational Plans for further detail
1 page or 1 slide
5
.
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P
r
i
o
r
i
t
i
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s
•
Describe each strategic priority separately (4 to 5 total)
•
Include the key constraints and barriers to sustainable condom
use that the priority addresses (i.e., the rationale for the
strategic priority)
•
Include the measurable objectives and outputs for each
strategic priority
•
Include a high-level list of activities to achieve the objective
•
Refer to the next two slides for an illustrative example of
summarizing a strategic priority
1 page or 1 slide per
Strategic Priority
Refer to the Guide for Developing Strategic Operational Plans for further detail
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Specifics
•
Specifics
1.
Output drawn from the
Results Framework
1.
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List activities that will result in the related output
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Output drawn from the
Results Framework (add
more outputs as needed)
•
List the activities that will result in the related output
Adapted from PSI’s “Keystone” process as applied in Zimbabwe
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#
1
Insufficient planning,
coordination, integration and
targeting of public sector
condom distribution
•
Oversupply and untargeted
distribution is leading to
wastage
•
Lack of targeting of free –
including distribution
beyond health facilities
(“post-facility”)
•
Insufficient planning and
oversight of post-facility
distribution
•
Insufficient integration into
SRH, other prevention,
treatment
1.
Free distribution beyond health
facilities carried out according to
TMA plan that
targets specific populations
mapped in their communities
I.
Improve targeting of
public sector condom
distribution within
context of TMA
•
Develop guidance / SoPs on targeting of public sector condoms by
post-facility
outlet type, cadre, population (within context of TMA
& CSM, commercial)
•
Mapping in communities to identify targeted distribution in each
community, segmentation, priority outlets and plan and
2.
M
onitoring
system that includes
post-facility distribution in place
and used to make program
improvement decisions
3.
H
ealth workers and community
service
providers
confidently
and correctly use the ordering
system to reduce stock-outs
•
Review existing data collection systems that monitor distribution
beyond facility; ensure
they meet
programmatic needs,
standardize across facilities and cadres
•
Pilot adjusted reporting system
•
Analyze & disseminate
d
ata, adjust programs as appropriate
•
Quantify use based on populations in context of TMA
•
Develop data collection tool for target populations
•
Training on supply chain & provider role in ZAPS, address provider
incentives to perform desired role
•
Conduct Training for Community health provider cadres on the
post-facility tracking system
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Adapted from PSI’s “Keystone” process as applied in Zimbabwe
6
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Q
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a
t
i
o
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o
f
C
o
n
d
o
m
N
e
e
d
s
•
Present the outputs from the Condom Needs Estimation Tool
•
Base the estimation on the Results Framework (i.e., use the
tool to calculate condom needs based on targeted changes in
condom use – NOT on meeting full theoretical need)
•
Graphs may be helpful here (the Tool will produce some
automatically)
1 page or 1 slide per
Strategic Priority
For further guidance:
https://hivpreventioncoalition.unaids.org/resource/condom-needs-and-resource-requirement-estimation-tool/
7
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f
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M
a
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k
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t
•
Present the outputs from vision for a healthier market activity
•
Include each area of opportunity for reducing reliance on
external subsidy, organized by Demand, Stewardship, and
Supply
1 page or 1 slide per
Strategic Priority
8
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a
t
e
d
n
e
e
d
s
•
Discuss the resources needed to implement the plan
•
Present the total resources needed by year for each strategic
initiative
•
Present the resources separated by the key areas of: Program
Stewardship, Demand, and Supply
•
Discuss the resources currently available and plans to mobilize
further resources (including domestic resources)
Refer to the Guide for Developing Strategic Operational Plans for further detail
1/2 page or 1 slide
9
.
W
o
r
k
p
l
a
n
•
Present the workplan for the strategy
•
Include major milestones
•
Assign responsibilities for major activities
•
Can be an annex in table format
Separate Table
1
0
.
M
E
&
P
I
P
l
a
n
•
Discuss the routine systems and surveys that will be used to
collect, analyze, and report progress toward the plan’s activities,
outputs, outcomes, and goals
•
Describe how the M&E data will be used for performance
improvement (PI)
Refer to the Guide for Developing Strategic Operational Plans for further detail
1/2 page or 1 slide
This document outlines a strategic operational plan template for comprehensive condom programs prepared by Mann Global Health. It covers key aspects such as executive summary, situation analysis, goals, priority populations, strategic priorities, quantification of condom needs, resource needs, workplan, and monitoring and evaluation plan. The plan aims to address the health needs for condoms, analyze condom use trends, and identify key constraints and barriers to program stewardship.
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Presentation Transcript
Annex E: Comprehensive Condom Programs Strategic Operational Plan Template Prepared by Mann Global Health to accompany other strategic operational plan guidance developed with funding from the Bill & Melinda Gates Foundation March 2020
Table of Contents 1. Executive Summary 2. Situation Analysis 3. Goals & Outcomes (including a Results Framework) 4. Priority Populations 5. Strategic Priorities 6. Quantification of Condom Needs 7. Resources Needs 8. Workplan 9. Monitoring, evaluation & performance improvement (ME&PI) plan
1 page or 2 slides 1. Executive Summary Rationale: Why is a Strategic Operational Plan for condoms needed now and how does it fit into the country s broader health plans? Brief description of the planning process Summarize: oHigh-level goals oStrategic priorities and the key barriers and constraints they address oResource needs
1/2 page or 1 slide 2. Situation Analysis 2.1 Health need for condoms Summarize the key risk factors, populations, and behaviors contributing most to incidence of HIV and STIs Address the role condoms play in meeting family planning needs Focus the discussion to the highest priority issues that have the most influence on choices about strategic resource allocation Refer to the Situation Analysis Guidance for further detail
1/2 page or 1 slide 2. Situation Analysis 2.2 Condom use trends Discuss the current level of condom use, focusing on populations and behaviors with highest incidence. Where is the biggest opportunity to deliver sustained health impact by increasing condom use? Is condom use equitable across population segments? What is the total need for condoms? Is the total need growing? How large is the gap between use and need? Is use growing as a % of need? Which population segments are the drivers of condom need? Which population segments have the largest gaps between use and need? Use graphs to show findings where appropriate Refer to the Situation Analysis Guidance for further detail
1/2 page or 1 slide 2. Situation Analysis 2.3 Key constraints & barriers Program Stewardship Discuss the current performance in the areas of leadership & coordination, financing, program analytics, and financing for condom programming Discuss key constraints to improving performance Refer to the Situation Analysis Guidance for further detail
1/2 page or 1 slide 2. Situation Analysis 2.3 Key constraints & barriers Demand Discuss the demand-side factors that influence condom use (knowledge, beliefs, motivation, and ability to use condoms) Use available data to discuss trends in those factors Discuss the key constraints encountered in addressing demand-side factors Refer to the Situation Analysis Guidance for further detail
1 page or 2 slides 2. Situation Analysis 2.3 Key constraints & barriers Supply Discuss the supply-side factors that influence access to and availability of condoms Use available data on quantities distributed, distribution channels, social marketing sales, and commercial sales Discuss the key constraints encountered in addressing supply- side factors Refer to the Situation Analysis Guidance for further detail
1 page or 2 slides plus the Results Framework 3. Goals & outcomes Provide a narrative summary of the key goals and outcomes of the plan The narrative should explain the logic of the Results Framework Complete the Results Framework (see next slide) drawing on standard indicators from the ME&PI plan guidance Refer to the Guide for Developing Strategic Operational Plans for further detail
Results Framework Impact Reduction in new HIV infections Reduction in unintended pregnancies Reduction in STI infections Increased condom use by priority groups (list priority groups/partnerships and targets for condom use) Outcomes Sustainable systems in place for supply, demand & management of condom programs & markets (add indicators and targets) Improved knowledge, risk perception, attitudes, norms, self-efficacy and condom use skills (add indicators and targets) Increased condom availability (add indicators and targets) Outputs Reach & quality of evidence-driven demand generation increased (add indicators and targets) Condom supply and distribution improved (add indicators and targets) Program stewardship strengthened (add indicators and targets) Activities Supply Strengthening Activities (list major activities) Program Stewardship Activities (list major activities) Demand Generation Activities (list major activities) Refer to the Guide for Developing Strategic Operational Plans for further detail
1 page or 1 slide 4. Priority Populations Discuss the prioritization of populations within the context of the plan (e.g., factors such as HIV or STI incidence, size of the population, and current levels of condom use) Explain the rationale to focus resources on a few priority populations (i.e., not all populations can be priorities) Refer to the Guide for Developing Strategic Operational Plans for further detail
1 page or 1 slide per Strategic Priority 5. Strategic Priorities Describe each strategic priority separately (4 to 5 total) Include the key constraints and barriers to sustainable condom use that the priority addresses (i.e., the rationale for the strategic priority) Include the measurable objectives and outputs for each strategic priority Include a high-level list of activities to achieve the objective Refer to the next two slides for an illustrative example of summarizing a strategic priority Refer to the Guide for Developing Strategic Operational Plans for further detail
Graphic to summarize each strategic priority Constraints addressed by the Strategic Priority Strategic Priority Outputs Activities that lead to the desired outputs 1. Output drawn from the Results Framework List activities that will result in the related output Summary of constraint 1. Informative title of the strategic priority Specifics Specifics 2. Output drawn from the Results Framework (add more outputs as needed) List the activities that will result in the related output Adapted from PSI s Keystone process as applied in Zimbabwe
Strategic Priority #1 Constraints addressed by the Strategic Priority Strategic Priority Outputs Activities that lead to the desired outputs Develop guidance / SoPs on targeting of public sector condoms by post-facility outlet type, cadre, population (within context of TMA & CSM, commercial) Mapping in communities to identify targeted distribution in each community, segmentation, priority outlets and plan and 1. Free distributionbeyond health facilities carried out according to TMA plan that targetsspecific populations mapped in their communities Insufficient planning, coordination, integration and targeting of public sector condom distribution Oversupply and untargeted distribution is leading to wastage Lack of targeting of free including distribution beyond health facilities ( post-facility ) Insufficient planning and oversight of post-facility distribution Insufficient integration into SRH, other prevention, treatment Review existing data collection systems that monitor distribution beyond facility; ensure they meet programmatic needs, standardize across facilities and cadres Pilot adjusted reporting system Analyze & disseminate data, adjust programs as appropriate Quantify use based on populations in context of TMA Develop data collection tool for target populations I. Improve targeting of public sector condom distribution within context of TMA 2. Monitoring system that includes post-facility distribution in place and used to make program improvement decisions 3. Health workers and community service providers confidently and correctly use the ordering system to reduce stock-outs Training on supply chain & provider role in ZAPS, address provider incentives to perform desired role Conduct Training for Community health provider cadres on the post-facility tracking system Adapted from PSI s Keystone process as applied in Zimbabwe
1 page or 1 slide per Strategic Priority 6. Quantification of Condom Needs Present the outputs from the Condom Needs Estimation Tool Base the estimation on the Results Framework (i.e., use the tool to calculate condom needs based on targeted changes in condom use NOT on meeting full theoretical need) Graphs may be helpful here (the Tool will produce some automatically) For further guidance: https://hivpreventioncoalition.unaids.org/resource/condom-needs-and-resource-requirement-estimation-tool/
1 page or 1 slide per Strategic Priority 7. Vision for a Healthier Market Present the outputs from vision for a healthier market activity Include each area of opportunity for reducing reliance on external subsidy, organized by Demand, Stewardship, and Supply Demand Stewardship Supply Aim: 5-year goal What stands in the way now? Approach how to get there? How to start? What can happen over the next 12 months?
1/2 page or 1 slide 8. Resource Needs Available resources & estimated needs Discuss the resources needed to implement the plan Present the total resources needed by year for each strategic initiative Present the resources separated by the key areas of: Program Stewardship, Demand, and Supply Discuss the resources currently available and plans to mobilize further resources (including domestic resources) Refer to the Guide for Developing Strategic Operational Plans for further detail
Separate Table 9. Workplan Present the workplan for the strategy Include major milestones Assign responsibilities for major activities Can be an annex in table format
1/2 page or 1 slide 10. ME & PI Plan Discuss the routine systems and surveys that will be used to collect, analyze, and report progress toward the plan s activities, outputs, outcomes, and goals Describe how the M&E data will be used for performance improvement (PI) Refer to the Guide for Developing Strategic Operational Plans for further detail
