CMS IT Governance Training Life Cycle ID (LCID)

 
 
Life Cycle ID (LCID)
Life Cycle ID (LCID)
 
CMS IT Governance Training
CMS IT Governance Training
 
 
Primary Drivers:
Clinger Cohen Act of 1996
Federal Information Technology Acquisition Reform Act (FITARA) of
2014
Emphasizes rigor and structure in how it approaches the selection
and management of IT projects.
Requires extensive reporting to OMB that provides visibility into IT
spending and performance outcomes.
Life Cycle IDs play a key role in documenting and tracking CMS IT
activity.
 
Background - IT Governance
 
 
The record of approval for your IT planned activities, from a
capital Investment and planning perspective.
Issued by the “CMS IT Governance function” during the initiate
phase of the Target Life Cycle.
LCIDs have expiration dates.
A life cycle ID is NOT:
an approval of funding. OFM manages the CMS budget and
authorizes funding.
assigned to systems.
 
 
 
 
 
 
 
What is a Life Cycle ID & What is it Not?
 
 
What is it & What is it for?
 
Indicates IT Governance has evaluated the effort for technical
feasibility, standards, and cost effectiveness before entering
the acquisition process.
Requires CIO, CFO, and Head of Contracting Activity (HCA)
approval as a worthwhile investment and addition to the CMS
IT portfolio.
Loops in OFM, OIT and OAGM so that there is standard and
consistent visibility into IT activity.
 
 
When do I need one?
 
New or re-competed acquisitions
A new IAA or renewal
New system project or development
Major changes to existing systems
Modernization efforts
Optimization
Cloud migration
Requests for Additional Funding
 
 
Why do I need one?
 
FITARA requires CIO approval for all IT contracts and spending.
The Governance Review Team/Governance Review Board
(GRT/GRB) is the delegated body for approval.
Bring together CMS subject matter experts
Help teams think through their options and alternatives
Assist with documenting the case and conducting alternatives analysis
Identifying current and long term cost implications
You cannot proceed into the acquisition process without one.
 
 
 
 
OFM
OAGM
OIT
 
OIT, OFM, and OAGM coordinate throughout the acquisition process using the
LCID.
 
Why do I need one? (cont.)
 
GRT Meeting &
Review
Pathway to LCID differs based on Type and Scope of Request
Pathway to LCID differs based on Type and Scope of Request
New Business Need
Operations and Maintenance contracts
Change to Existing Business Need
Request for Additional Funds (RAFs)
Retire
Phase
Operate
Phase
Developmen
t
Phase
LCID Assignment
 
Approval to proceed with
contract and budget  request
GRB Meeting
& Review
GRT Meeting
& Review
Intake
Request
Initiate
Phase
 
Phases of the
Target Life Cycle:
 
How Do I Get One?
 
 
How do I get one? 
(cont’d)
 
While planning for an acquisition, submit a request through the
EASi system.
Expected Timeframe:
Re-competes/O&M: Generally 1-3 days
New IT development or $1M annual cost increase: 2–5 weeks
 
 
Key Take-Aways
 
Acquisition plans require IT Governance approval and
sign-off.
Usually, a work effort will have multiple LCIDs.
LCIDs are not transferrable across contracts.
A LCID is not an approval of funding.
LCIDs have expirations.
 
 
For questions about IT Governance or more information
email:
 
IT_Governance@cms.hhs.gov
 
 
or visit:
IT Governance 
(https://www.cms.gov/TLC)
 
 
Contact Us
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CMS IT Governance Training Life Cycle ID (LCID) is a crucial aspect of IT project management within the CMS organization, ensuring proper approval and tracking of IT activities. This ID is not a funding approval but signifies evaluation for feasibility, standards, and cost-effectiveness. It is essential for new acquisitions, system projects, modernization efforts, and more, helping teams navigate through options and costs. The approval process involves key stakeholders such as CIO, CFO, and the Governance Review Team/Board.


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  1. CMS IT Governance Training Life Cycle ID (LCID)

  2. Background - IT Governance Primary Drivers: Clinger Cohen Act of 1996 Federal Information Technology Acquisition Reform Act (FITARA) of 2014 Emphasizes rigor and structure in how it approaches the selection and management of IT projects. Requires extensive reporting to OMB that provides visibility into IT spending and performance outcomes. Life Cycle IDs play a key role in documenting and tracking CMS IT activity.

  3. What is a Life Cycle ID & What is it Not? The record of approval for your IT planned activities, from a capital Investment and planning perspective. Issued by the CMS IT Governance function during the initiate phase of the Target Life Cycle. LCIDs have expiration dates. A life cycle ID is NOT: an approval of funding. OFM manages the CMS budget and authorizes funding. assigned to systems.

  4. What is it & What is it for? Indicates IT Governance has evaluated the effort for technical feasibility, standards, and cost effectiveness before entering the acquisition process. Requires CIO, CFO, and Head of Contracting Activity (HCA) approval as a worthwhile investment and addition to the CMS IT portfolio. Loops in OFM, OIT and OAGM so that there is standard and consistent visibility into IT activity.

  5. When do I need one? New or re-competed acquisitions A new IAA or renewal New system project or development Major changes to existing systems Modernization efforts Optimization Cloud migration Requests for Additional Funding

  6. Why do I need one? FITARA requires CIO approval for all IT contracts and spending. The Governance Review Team/Governance Review Board (GRT/GRB) is the delegated body for approval. Bring together CMS subject matter experts Help teams think through their options and alternatives Assist with documenting the case and conducting alternatives analysis Identifying current and long term cost implications You cannot proceed into the acquisition process without one.

  7. Why do I need one? (cont.) OIT, OFM, and OAGM coordinate throughout the acquisition process using the LCID. OAGM OIT OFM

  8. How Do I Get One? Phases of the Target Life Cycle: Operate Phase Initiate Phase Retire Phase Development Phase LCID Assignment Intake Request GRT Meeting & Review Approval to proceed with contract and budget request GRB Meeting & Review GRT Meeting & Review Pathway to LCID differs based on Type and Scope of Request New Business Need Operations and Maintenance contracts Change to Existing Business Need Request for Additional Funds (RAFs)

  9. How do I get one? (contd) While planning for an acquisition, submit a request through the EASi system. Expected Timeframe: Re-competes/O&M: Generally 1-3 days New IT development or $1M annual cost increase: 2 5 weeks

  10. Key Take-Aways Acquisition plans require IT Governance approval and sign-off. Usually, a work effort will have multiple LCIDs. LCIDs are not transferrable across contracts. A LCID is not an approval of funding. LCIDs have expirations.

  11. Contact Us For questions about IT Governance or more information email: IT_Governance@cms.hhs.gov or visit: IT Governance (https://www.cms.gov/TLC)

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