Clarification Meeting for TNPA RFP at Port of Ngqura

Clarification meeting scheduled for the TNPA RFP at the Port of Ngqura to discuss alterations, building design, civil and structural engineering works, and other related topics. The meeting aims to ensure a clear understanding of the project objectives and requirements outlined in the RFP.

• Clarification Meeting
• TNPA RFP
• Port of Ngqura
• Engineering Works
• Construction

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1. CLARIFICATION MEETING TNPA/2023/02/0009/22520/RFP: ALTERATIONS AND BUILDING INCLUDING DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF CIVIL & STRUCTURAL ENGINEERING WORKS AT THE PORT OF NGQURA FOR A PERIOD OF FIVE (5) MONTHS PARTITIONING OF THE eMENDI ELECTRICAL, MECHANICAL, Date : 22 March 2023 Venue : Port of Ngqura, TNPA Port Administration Building, eLwandle Boardroom 1

2. AGENDA Agenda Item 1. Welcome and Introduction 2. Safety Induction Responsible Person 3. Tender Documentation 3.1 Tendering Process and Tender Evaluation procedure 3.2 CIDB: Eligibility Criteria Schedule 3.3 Pre-Qualification Criteria 3.4 Local Production and Content Criteria Schedule 4. Tender Evaluation 6. Tender Evaluation Quality (Functionality) Criteria 6.1 T2.2-03 Previous experience 6.2 T2.2-04 Project Organogram, Management & CV s 6.3 T2.2-05 Method Statement 6.4 T2.2-06 Programme 6.5 T2.2-07 Quality Management 6.6 T2.2-08 Environment 6.7 T2.2-09 Health and Safety 2 CLARIFICATION MEETING TENDER NUMBER TNPA/2022/09/1080/12302/RFP

3. AGENDA Agenda Item Responsible Person 7. Background on Project and Executive Summaryng Information 8. Scope of Work 9. Conclusion/Signing of T2.2.01 Certificate of Attendance 10. Site Walkabout 3 CLARIFICATION MEETING TENDER NUMBER TNPA/2022/08/0892/10015/ RFP

4. HOUSE/ MEETING RULES Adhere to latest Covid 19 Regulations where you are (Level 1); Please put cellphone on mute during the presentations; All questions to be raised after each presentation. Kindly raise your hand, instead of just speaking out of turn; TNPA will endeavor to answer all questions in the session, however all answers to be responded to in writing and issued with briefing session minutes. Questions to be followed-up by email to Mpho.mohapi@transnet.net by COB, Monday, 27 March 2023 (16:00) Late comers will be allowed; however nothing will be repeated for their benefit. 4

5. Welcome and Introduction/Safety Induction Meeting Purpose and Objective The purpose of this meeting is to clarify the Request for Proposal: RFP No: TNPA/2023/02/0009/22520/RFPadvertised on the 14 March 2023 on the National Treasury e-Tender Portal. The objective of this meeting is to: Ensure that the Employer s objectives are well understood. Building an environment for business (and projects) success. To report any fraud, tip-offs anonymous: 0800 003 056 or transnet@tip-offs.com 5 CLARIFICATION MEETING TENDER NUMBER TNPA/2022/09/1080/12302/RFP

6. 3. Tender Documentation Mpho Mohapi 6

7. WELCOME AND INTRODUCTIONS Client / Employer - Transnet SOC Ltd Operation Division - Transnet National Ports Authority Port of Ngqura Employer s Agent - Mpho Mohapi(Mpho.Mohapi@transnet.net) Project Manager - Siyabonga Tshaka 7

8. AGENDA Overview of RFP document: Mpho Mohapi Tendering Procedure Returnable Schedule The (Draft) Contracts The (Draft) Contract & Contract Data: Mpho Mohapi

9. OVERVIEW OF RFP DOCUMENT Part T1: Tendering Procedure T1.1 Tender Notice and Invitation to Tender T1.2 Tender Data Part T2: Returnable Documents T2.1 List of Returnable Documents T2.2 Returnable Schedules [31 in total (Excl. Agreements and Contract Data)]) Part C1: Agreement and Contract Data C1.1 Form of Offer and Acceptance C1.2 Contract Data (Parts 1 & 2) C1.3 Form of security Part C2: Tendering Procedure C2.1 Pricing Instructions & C2.2 Activity Schedule Part C3: Scope of Work 3.1 Works Information Part C4: Site Information 9

10. PART T1: TENDERING PROCEDURES Closing Date: : 11 March 2023 at 16:00 The Transnet e-Tender Submission Portal Log on to the Transnet eTenders management platform website (https://www.transnet.net); Click on TENDERS ; Scroll towards the bottom right hand side of the page; On the blue window click on register on our new eTender Portal ; Click on ADVERTISEDTENDERS to view advertised tenders; Click on SIGN IN/REGISTER for bidder to register their information (must fill in all mandatory information); Click on SIGNIN/REGISTER - to sign in if already registered; Toggle (click to switch) the Log an Intent button to submit a bid; Submit bid documents by uploading them into the system against each tender selected. All queries regarding the e-Tender submission to be addressed to Kabelo Mafohla, email: Kabelo.Mafohla@transnet.net Tender Validity Period :12 Weeks Stages/Procedure for evaluating responsive tenders PP2 Competitive Selection Procedure (PP2B open procedure) 10 Financial 80 - Preference 20

11. PART T1: TENDERING PROCEDURES Eligibility Criteria (Substantive Responsiveness) Certificate of Attendance at Tender Clarification Meeting must be submitted with the tender Only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation of submissions, in a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered or a value determined in accordance with Regulation 25 (1B) or 25(7A) of the Construction Industry Development Regulations, designation of 4GB or higher class of construction work, are eligible to have their tenders evaluated. An authorized representative of the tendering entity or a representative of a tendering entity that intends to form a Joint Venture (JV) must attend the compulsory clarification meeting in terms C2.7 A tenderer having a stipulated minimum B-BBEE status contributor of level 2. Local Production and content Quality/Functionality/Technical Minimum threshold of 60points 11

12. PART T2: RETURNABLE DOCUMENTS T2.1 List of returnable documents T2.2 Returnable Documents & Schedules C1.1 Form of offer and acceptance C1.2 Contract Data Part 2 C2.2 Activity Schedule 12

13. PART C1: AGREEMENT AND CONTRACT DATA Part 1 Agreements and Contract Data C1.1 Form of Offer and Acceptance C1.2 Contract Data Part 1 & 2 C1.3 Forms of Security Part 2 Pricing Data C2.1 Pricing Instruction C2.2 Bill of Quantity Part C3 Scope of Work C3.1 Scope of Work (Project Manager) Part C4 Site Information C4.1 Site Information (Project Manager) 13

14. PART C1: AGREEMENT AND CONTRACT DATA Conditions of Contract NEC for Engineering Construction Contract Contract Data Part 1 - Employer Main Option B: Priced contract with Bill of Quantity W1: Dispute resolution procedure Secondary Options X2 Changes in the law X16: Retention 5% on all payments certified X17: Delay damages R 2 500 per day X18: Limitation of liability Z: Additional conditions of contract 14

15. PART C1: AGREEMENT AND CONTRACT DATA Z Clauses Additional conditions of contract Z1 Obligations in respect of Termination Z2 Right Reserved by Transnet to Conduct Vetting through SSA Z3 Additional clause relating to Collusion in the Construction Industry Z4 Protection of Personal Information Act Z5 Additional obligation in respect of Termination Z6 Additional clause relating to Performance Bonds and/or Guarantees 15

16. PART C1.2 : CONTRACT DATA - Contractor Part two 10. 1 Contractor Details; 11.2 (8) The direct fee percentage The subcontracted fee percentage 24.1 The Contractor's key persons 16

17. Transnets evaluation methodology STAGE 1: STAGE 2 STAGE 3 PREQUALIFICATION Step 2 Step 1 Step 4 Step 3 Step 5 Step 8 Step 6 Step 7 Administrative responsiveness Substantive responsiveness MINIMUM THRESHOLDS Weighted scoring / 100*** Functionality/ technical 60points Returnable documents/ schedules Pre-qualification Award of business and conclusion of contract Post tender negotiation with preferred bidder [2nd and 3rd ranked bidders (if required) in a sequential and not simultaneous manner] if pricing is not market-related Price (80) Selection of the preferred bidder. B-BBEE scorecard (20) (Objective criterion to justify award to someone other than the highest ranked bidder must have been stated in the bid documents and can be used at this stage, if applicable) Step 2: -- Attendance of compulsory Briefing session. CIDB Grading Designation of 6GB or Higher Technical / Functional criteria & weightings must be stipulated in the tender documents WEIGHTED SCORE Technical Pre-qualification: 1. 60points Threshold 17

18. QUESTIONS & ANSWERS 18

19. THANK YOU 19