Ch. 849 (2020 Acts of Assembly) Work Group Meeting Overview
Welcome to the Ch. 849 (2020 Acts of Assembly)
Work Group Meeting
September 9, 2020 9:00 a.m.
To ensure an orderly meeting all attendees have been muted. We will allow 5 minutes at the
start of the meeting for everyone to log on and begin at 9:05am.
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This meeting will be recorded.
If you have called in on your phone and
using a computer please mute your mic
and turn off the sound on your
computer.
CALL TO ORDER AND WELCOME
Introductions & Roll Call
Ch. 849 (2020 Acts of Assembly) Work Group - Agenda
Public Comment Period
•
There is a two minute time limit for each person to speak.
•
We will be calling from the list generated through registration.
•
After the 2 minute public comment limit is reached we will let you
complete the sentence and will mute you and move on to the next
attendee.
•
We will call the name of the person on list and also the name of the person
is next on the list.
Chapter 849 Work Group
Virginia Procurement Overview
Michael Capps, MPH
Office of Procurement and General Services
Governed by
•
Virginia Public Procurement Act
(Va. Code § 2.2-4300 et seq)
•
Agency Procurement and Surplus Property Manual
(APSPM)
•
VITA IT Procurement Manual
•
VDH Procurement Policies
•
VDH-OIM IT Procurement Policies & Procedures
Overview
•
Office of Info. Management Project Request
•
Request for Approval to Purchase
•
Procurement Options
•
VITA requirements
VDH Office of Information Management
•
If VDH is the lead agency, submit a project request to OIM
•
Indicate High Level Business Requirements, Project Objective &
Benefits, existence of Custom Off The Shelf System (COTS) through a
vendor
•
OIM makes the call on in-house development or procurement
•
If cost is over $250,000, OIM has to obtain approval from VITA.
Request for Approval to Purchase (RAP)
•
In VDH, a business unit will take ownership of the project and submit a RAP
for an initial approval to initiate the procurement process.
•
Indicate dollar amount, scope of work, projected procurement method,
etc.
•
The RAP request is submitted through VDH’s Shared Business Services
(SBS) portal STLAR
Procurement Options
•
VITA State Contract
•
Is there an existing contract from which we can work to get this
software? OIM will usually consider this during project review
•
Quick Quote
•
Under $100,000
probably not applicable here
•
Request for Proposals (RFP)
•
Solicit proposals/quotes from vendors.
(OPGS task)
•
VDH (OPGS, OIM, owning business unit) review the proposals and select a
vendor
•
OIM vendor selection committee for custom development with
vendor
Vendor Review and Selection
•
Longest step in the process
•
OIM heavily involved in reviewing tech aspects of the proposals
•
VITA – Enterprise Cloud Oversight Services (ECOS)
•
Cloud-based security review – more stringent than cloud-based security
requirements in most other states
•
Once a selected vendor has passed all levels of OIM and VITA review, a
contract can be issued.
•
If over $250,000, VITA has to issue a Project Initiation Approval
•
Over $1M - Commissioner approval
Time Comparison
•
Procure vs. Develop
•
OIM decision – based on funding, scheduling
needs/mandates, OIM staff. Could be as little as a
few months or up to a few years
•
Right now, OIM would likely not take on an internal
development of this scope
•
Biggest time saver in procurement – making sure
vendors are fully aware of VITA/ECOS requirements
before they respond to an RFP.
•
RFP solicitation will include all VITA/ECOS requirements
and all general terms and conditions
DISCUSSION OF NEXT STEPS
OTHER BUSINESS
ADJOURN
Alex start the meeting; will tell attendees what to do.
The Ch. 849 (2020 Acts of Assembly) Work Group Meeting held on September 9, 2020, covered various topics including introductions, agenda items like blockchain technology presentation, procurement insights, public comment periods, and a Virginia procurement overview. The meeting emphasized efficient time management and encouraged active participation from attendees.
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Presentation Transcript
Welcome to the Ch. 849 (2020 Acts of Assembly) Work Group Meeting September 9, 2020 9:00 a.m. To ensure an orderly meeting all attendees have been muted. We will allow 5 minutes at the start of the meeting for everyone to log on and begin at 9:05am. If you are a member of the media, please contact Rebekah Allen in the chat panel. This meeting will be recorded. If you have called in on your phone and using a computer please mute your mic and turn off the sound on your computer.
Introductions & Roll Call Work Group Member Organization or Agency JoEllen Scheid Anthem Tiffany Long BlocHealth Jared Taylor BlocHealth Mylam Ly Office of Information Management, VDH Rebekah Allen Office of Licensure and Certification, VDH Erik Bodin Office of Licensure and Certification, VDH Michael Capps Office of Procurement and General Services, VDH Barbara Allison-Bryan Department of Health Professions Tim Faerber Medical Society of Virginia Virginia Affiliate of American College of Nurse- Midwives Virginia Association of Health Plans Katie Page Douglas Gray Jessica Waddell Virginia Council of Nurse Practitioners Chad Melton Virginia Hospital and Healthcare Association Kelly Cannon Virginia Hospital and Healthcare Association
Ch. 849 (2020 Acts of Assembly) Work Group - Agenda Public Comment Period BlocHealth Presentation on Use Case for Blockchain Technology Jared Taylor Founder & CEO BlocHealth Office of Procurement and General Services (OPGS) Presentation on Procurement by State Agencies Michael Capps, MPH Management Analyst VDH OPGS Ms. Allen, Work Group Members Discussion of Next Steps Other Business Ms. Allen, Work Group Members
Public Comment Period There is a two minute time limit for each person to speak. We will be calling from the list generated through registration. After the 2 minute public comment limit is reached we will let you complete the sentence and will mute you and move on to the next attendee. We will call the name of the person on list and also the name of the person is next on the list.
Chapter 849 Work Group Virginia Procurement Overview Michael Capps, MPH Office of Procurement and General Services
Governed by Virginia Public Procurement Act (Va. Code 2.2-4300 et seq) Agency Procurement and Surplus Property Manual (APSPM) VITA IT Procurement Manual VDH Procurement Policies VDH-OIM IT Procurement Policies & Procedures
Overview Office of Info. Management Project Request Request for Approval to Purchase Procurement Options VITA requirements
VDH Office of Information Management If VDH is the lead agency, submit a project request to OIM Indicate High Level Business Requirements, Project Objective & Benefits, existence of Custom Off The Shelf System (COTS) through a vendor OIM makes the call on in-house development or procurement If cost is over $250,000, OIM has to obtain approval from VITA.
Request for Approval to Purchase (RAP) In VDH, a business unit will take ownership of the project and submit a RAP for an initial approval to initiate the procurement process. Indicate dollar amount, scope of work, projected procurement method, etc. The RAP request is submitted through VDH s Shared Business Services (SBS) portal STLAR
Procurement Options VITA State Contract Is there an existing contract from which we can work to get this software? OIM will usually consider this during project review Quick Quote Under $100,000 probably not applicable here Request for Proposals (RFP) Solicit proposals/quotes from vendors. (OPGS task) VDH (OPGS, OIM, owning business unit) review the proposals and select a vendor OIM vendor selection committee for custom development with vendor
Vendor Review and Selection Longest step in the process OIM heavily involved in reviewing tech aspects of the proposals VITA Enterprise Cloud Oversight Services (ECOS) Cloud-based security review more stringent than cloud-based security requirements in most other states Once a selected vendor has passed all levels of OIM and VITA review, a contract can be issued. If over $250,000, VITA has to issue a Project Initiation Approval Over $1M - Commissioner approval
Time Comparison Procure vs. Develop OIM decision based on funding, scheduling needs/mandates, OIM staff. Could be as little as a few months or up to a few years Right now, OIM would likely not take on an internal development of this scope Biggest time saver in procurement making sure vendors are fully aware of VITA/ECOS requirements before they respond to an RFP. RFP solicitation will include all VITA/ECOS requirements and all general terms and conditions
