Centralised Arrangements Frameworks for Marketing, Office, Vehicles, and Energy
This document outlines centralised arrangements frameworks for various services including advertising, marketing, office supplies, vehicles supply and maintenance, utilities, and more. It covers Dynamic Purchasing Systems (DPS) for media strategy, planning, and buying, as well as services related to office printing, plant maintenance, utilities supply, and vehicle maintenance. The frameworks aim to streamline procurement processes and provide flexibility in service provision.
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Marketing, Office, Vehicles & Energy Centralised arrangements Frameworks & DPS s ADVERTISING MAINTENANCE MARKETING OFFICE PRINTING / SUPPLIES OUTSOURCED SERVICES PLANT (Lifter, Generator, etc.) UTILITIES VEHICLE SUPPLY / MAINTENANCE 1
MOVE INDEX OF CENTRALISED ARRANGEMENTS Category Project Name Slide Advertising Dynamic Purchasing System (DPS) for the Provision of Media Strategy, Planning and Buying Services 3 Marketing Public Relations (PR) and Communications Services 4 Single Supplier Framework for Media Buying Services for Public Information Notices and Recruitment Advertising for the Public Sector DPS for the Provision of Creative Campaign Services for the Public Sector Advertising 5 Marketing 6 OFFICE PRINTING / SUPPLIES Customised Envelopes 7 OFFICE PRINTING / SUPPLIES Supply of Stationery and Office Supplies 8 OFFICE PRINTING / SUPPLIES Multi-Purpose Office Paper for Printing and Photocopying 9 OFFICE PRINTING / SUPPLIES Dynamic Purchasing System (DPS) for Print & Design 10 OFFICE PRINTING / SUPPLIES Dynamic Purchasing System (DPS) for Managed Print Services & Print Audit Services 11 Other Plant (Lifter, Generator, etc.) Tools and Hardware 12 UTILITIES Dynamic Purchasing System (DPS) for the Provision of Electricity Supply to Public Service Bodies in Ireland 13 UTILITIES Liquefied Petroleum Gas (LPG) in Bulk and Cylinder Format 14 UTILITIES Natural Gas to Public Service Bodies in Ireland 15 VEHICLE SUPPLY / MAINTENANCE Supply of Motorcycles to Public Sector Bodies 16 VEHICLE SUPPLY / MAINTENANCE Passenger Cars 17 VEHICLE SUPPLY / MAINTENANCE Light and Heavy Commercial Trucks 18 VEHICLE SUPPLY / MAINTENANCE Dynamic Purchasing System for the Supply of Panel Vans, Garda Specification Vans, and Minibuses to the Irish Public Sector 19 VEHICLE SUPPLY / MAINTENANCE Emergency Ambulance Vehicles 20 VEHICLE SUPPLY / MAINTENANCE Class B Fire Appliances 21 VEHICLE SUPPLY / MAINTENANCE Bulk Liquid Fuels 22 VEHICLE SUPPLY / MAINTENANCE Fuel Charge Card Services 23 VEHICLE SUPPLY / MAINTENANCE Fleet Maintenance 24 VEHICLE SUPPLY / MAINTENANCE Vehicle Tyres & Related Services 25 2
Dynamic Purchasing System (DPS) for the Provision of Media Strategy, Planning and Buying Services COMMENT FRAMEWORK CODE MMP068F TENDER ID 202086 Flexibility This DPS Agreement reduces the time and cost associated with a full procurement exercise, which in turn allows you to be more flexible. CATEGORY Advertising The following Media Strategy and Planning Services, including but not limited to, are provided for under this DPS: Management of the media strategy, planning and buying activities of DPS Clients Preparation of media plans based on briefs supplied by DPS clients Analysis and interpretation of DPS Client data to inform media strategy, planning and buying decisions Analysis of the media consumption habits of those segments of society at which a DPS Client s communications strategy are primarily targeted Detailed analysis of media channels and provision of updates to DPS Clients on evolving patterns and techniques Purchase of media space and time on behalf of DPS Clients applying (where available) any centrally negotiated media discounts, but also seeking to add further value by exploiting tactical media buying opportunities that may arise from time to time Providing assistance in the development of a DPS Client s integrated marketing communications plan Providing advice and assistance on any media planning and buying issues relating to advertising campaigns undertaken by or on behalf of DPS Clients Liaison and co-operation as required with third parties, in particular any agency(ies) appointed by the Contracting Authority for the purpose of negotiating media discounts centrally on behalf of the public sector, as well as individual DPS Clients creative advertising agencies, public relations agencies and other third parties, such as media owners and print and production companies Implementation and operation of a rigorous quality control system to monitor the provision of the Services in accordance with agreed practices and procedures Operation of strict budgetary controls and reporting systems in relation to the provision of the Services, including without limitation in respect of media costs Submission to media buying performance auditing by such persons as a DPS Client/OGP/Contracting Authority may designate from time to time during the Term of the Contract and for a period of three (3) years thereafter Best Practice Procurement The successful providers on this DPS Agreement have been subject to a rigorous procurement process, ensuring that they offer the scope and quality of services you require. SUMMARY Pre-Agreed Terms and Conditions Terms and conditions are already established and agreed with the DPS Members or service providers. This removes the need to re-draft and/or negotiate terms for any contract you award. Efficiency The DPS Agreement removes the need for you to conduct full tender exercises or lengthy service provider evaluations, saving the time and costs associated with procurement exercises. WHO CAN USE Central Government Local Government Education Health Other Public Sector Bodies HOW TO USE Mini Competition GREEN CONSIDERATION No Scope exclusions: - Creative Campaign Services Optional Award Criterion: Proposals on the incorporation of Social Considerations (diversity and/or social inclusion) into the delivery of the services. This might include: - proposal to reach Irish society in all its diversity via the services delivered, and/or - proposal to target communications to specific groups via the services delivered SOCIAL CONSIDERATION EXPIRY 16/2/27 TIER TIER 4 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 3
Public Relations (PR) and Communications Services FRAMEWORK CODE MMP066F TENDER ID 187031 COMMENT CATEGORY MARKETING & COMMUNICATIONS The Services may include but are not limited to: Audience level insight and expertise Implementation of PR activity both online and offline Press release writing services Stakeholder communications and engagement services (including stakeholder events) Internal communications strategy and services Digital PR and communications services (either uniquely or in conjunction with other service providers) Effective crisis planning and management services Public consultation, and facilitation of community relations services Issues management (particular policies and goals) services Corporate Social Responsibility services Public affairs, political engagement and consulting services Management of key thought and opinion leaders relevant to achieving government outcomes Media relations and general communications management (including press conferences/press calls and associated activities) Media training for key spokespersons (in conjunction with other service providers if necessary) Communications strategy and campaign development. Individual Services Contracts awarded under the Framework Agreement must be valued at or above 100,000. SUMMARY WHO CAN USE Central Government Local Government Education Health Other Public Sector Bodies HOW TO USE Mini Competition GREEN CONSIDERATION No SOCIAL CONSIDERATION No CURRENT EXPIRY 15/8/2023 FINAL EXPIRY (if all extensions are utilised) 15/8/2025 TIER TIER 4 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 4
Single Supplier Framework for Media Buying Services for Public Information Notices and Recruitment Advertising for the Public Sector COMMENT FRAMEWORK CODE MMP070F TENDER ID 192103 CATEGORY Advertising This Framework provides access to media buying services for public notices and recruitment advertising for all public sector bodies. The Framework allows public bodies to place public information notices and/or recruitment notices while having access to guaranteed discounts on the published rate cards of selected publications and digital platforms, while remaining compliant with Public Procurement Guidelines. The following services are provided for under this Framework: Media Strategy and Planning Services, including but not limited to: Production of advertisements and notices across a range of channels, Development of content for targeted recruitment campaigns; Provision of campaign management and/or information management to track vacancies advertised; Monitoring and review of performance of all media used; Provision of a detailed cost model for all projects and campaigns prior to commencement of any work. SUMMARY Media Buying Services, including but not limited to: Purchase of appropriate media to achieve campaign objectives; End-to-end origination and production of advertisements to the highest quality across a range of channels; Provision of post-campaign reports on media effectiveness. Main Benefits Ease of Use Benefits of Aggregation Significant discounts. WHO CAN USE Central Government Local Government Education Health Other Public Sector Bodies To access services download the NASF from the OGP Buyer Zone and issue directly to the contractor. No further competition required. HOW TO USE Direct Drawdown GREEN CONSIDERATION No SOCIAL CONSIDERATION No CURRENT EXPIRY 08/12/2022 FINAL EXPIRY (if all extensions are utilised) 08/12/2025 TIER TIER 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 5
DPS for the Provision of Creative Campaign Services for the Public Sector COMMENT FRAMEWORK CODE MMP071F TENDER ID 212986 Flexibility This DPS Agreement reduces the time and cost associated with a full procurement exercise, which in turn allows you to be more flexible. CATEGORY Advertising Services may include, but are not limited to: a) Provision of strategic, evidence-based, creative concepts and recommendations; b) Planning and management of integrated campaigns to ensure consistent and quality messaging; c) Target audience identification and analysis; d) Communication channel strategy and planning; e) Provision of expertise in Awareness Raising campaigns; f) Provision of expertise in Behaviour Change communications; g) Design, development, copy writing and production of creative concepts, content and advertising materials; h) Social media content management; i) Brand identity design and development; j) Pre-testing of creative concepts and proposed communications solutions, where required; k) Liaising, as required, with DPS clients in-house communications personnel, partner organisations, service providers and other third party suppliers; l) Post-campaign analysis and performance reporting (i.e. evaluation of campaign effectiveness). Best Practice Procurement The successful providers on this DPS Agreement have been subject to a rigorous procurement process, ensuring that they offer the scope and quality of services you require. SUMMARY Pre-Agreed Terms and Conditions Terms and conditions are already established and agreed with the DPS Members or service providers. This removes the need to re-draft and/or negotiate terms for any contract you award. Efficiency The DPS Agreement removes the need for you to conduct full tender exercises or lengthy service provider evaluations, saving the time and costs associated with procurement exercises. WHO CAN USE Central Government Local Government Education Health Other Public Sector Bodies HOW TO USE Mini-Competition GREEN CONSIDERATION No Scope exclusions: - Media strategy, planning and buying - Web development and design Optional Award Criterion: Proposals on the incorporation of Social Considerations (diversity and/or social inclusion) into the delivery of the services. This might include: - proposal to reach Irish society in all its diversity via the services delivered, and/or - proposal to target communications to specific groups via the services delivered SOCIAL CONSIDERATION EXPIRY 31/05/26 TIER TIER 5 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 6
Customised Envelopes COMMENT FRAMEWORK CODE MSO013F TENDER ID 156624 Single Supplier Frameworks provide an efficient method of ordering Envelopes from the Successful Tenderer. Details can be found on the Buyers Zone Direct draw-down from the Contractor CATEGORY Office Printing / Supplies Under this Framework, customised and bespoke envelopes can be made to client specific requirements by the suppliers awarded a contract. Customised envelopes are envelopes with Government Harp or logo. They may also include a Postage Page Impression (PPI) and/or return address. Bespoke envelopes are non-standard sized Envelopes. Clients may also request the following options for customised and bespoke envelopes:? Any size, weight, colour or specific material;? Any closure i.e. gummed, self-seal, peel and seal;? Special size window or multi windows; and/or? Opaquing. There is a minimum quantity requirement of 1000 customised envelopes for each order. There is a minimum quantity requirement of 5000 for Bespoke envelopes i.e. non-standard sized Envelope applies. The Frameworks reduce the time and cost associated with a full procurement exercise, allowing you to sign a Notification to Activate Goods Form (NAGF), which in turn allows you to be more flexible with the planning and ordering of your requirements. Flexibility SUMMARY WHO CAN USE Central Government, Local Government, Education, Health & Other Public Sector Bodies Terms and conditions are already established and agreed for you and the Contractor. This removes the need to re-draft and / or re- negotiate terms for each procurement you undertake. Agreed terms and conditions HOW TO USE DIRECT DRAWDOWN Recycle paper envelopes are available for clients to choose and all manila envelopes supplied under th.is FA are made from Recycled papers GREEN CONSIDERATION The Frameworks remove the need for you to conduct full tender exercises or lengthy competition evaluations, saving the time and costs associated with procurement exercises. Efficiency SOCIAL CONSIDERATION CURRENT EXPIRY 26/01/2023 Once a completed NAGF(Notification to Activate goods) is in place with the supplier, you can avail of agreed contract rates. Value for money FINAL EXPIRY (if all extensions are utilised) 26/01/2024 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 7
Supply of Stationery and Office Supplies COMMENT FRAMEWORK CODE MSO014F TENDER ID 161201 Single Supplier Frameworks provide an efficient method of ordering stationery from the Successful Tenderer. There are eight (8) lots in total which service different sectors, details of the sector serviced by each lot can be found on the Buyers Zone Flexibility The Frameworks reduce the time and cost associated with a full procurement exercise, allowing you to sign a Notification to Activate Goods Form (NAGF), which in turn allows you to be more flexible with the planning and ordering of your requirements Agreed terms and conditions Terms and conditions are already established and agreed for you and the Contractor. This removes the need to re-draft and / or re-negotiate terms for each procurement you undertake. Efficiency The Frameworks remove the need for you to conduct full tender exercises or lengthy competition evaluations, saving the time and costs associated with procurement exercises. Value for money Once a completed NAGF(Notification to Activate goods) is in place with the supplier, you can avail of agreed contract rates. Direct draw-down from the Contractor Office Printing / Supplies CATEGORY Adhesives Books and Pads Desktop Accessories Diaries Electrical Items Envelopes Filing and Storage Labels Miscellaneous Office Accessories Office Stationery Packaging Paper Postage Stamps Presentation and Display Small Office Equipment Stamps Writing Materials LOT 1 Supply of Stationery and Office Supplies to Central Government LOT 2 Supply of Stationery and Office Supplies to the Irish Health Sector LOT 3 Supply of Stationery and Office Supplies to the Third Level Education Sector LOT 4 Supply of Stationery and Office Supplies to Local Authorities, Schools, the ETBI and ETBs located in Counties Dublin, Kildare, Louth, Meath, Wicklow LOT 5 Supply of Stationery and Office Supplies to Local Authorities, Schools and ETBs located in Counties Carlow, Kilkenny Waterford and Wexford LOT 6 Supply of Stationery and Office Supplies to Local Authorities, Schools and ETBs located in Counties Clare, Cork, Kerry, Limerick and Tipperary LOT 7 Supply of Stationery and Office Supplies to Local Authorities, Schools and ETBs located in Counties Laois, Longford, Offaly, Westmeath, Galway, Leitrim, Mayo, Roscommon and Sligo LOT 8 Supply of Stationery and Office Supplies to Local Authorities, Schools and ETBs located in Counties Cavan, Donegal and Monaghan SUMMARY WHO CAN USE Central Government, Local Government, Education & Health ( as per Lots above) HOW TO USE DIRECT DRAWDOWN GREEN CONSIDERATION There is a number of recycle products available through this FA SOCIAL CONSIDERATION CURRENT EXPIRY 12/07/2023 FINAL EXPIRY (if all extensions are utilised) 12/07/2024 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 8
Multi-Purpose Office Paper for Printing and Photocopying COMMENT FRAMEWORK CODE MSO017F TENDER ID 184733 Single Supplier Frameworks provide an efficient method of ordering Paper from the Successful Tenderer. Further details can be found on the Buyers Zone. Direct draw-down from the Contractor CATEGORY Office Printing / Supplies Box of Virgin A4 80gsm white paper. Box of Virgin A4 90gsm white paper. Box of Virgin A4 75gsm white paper. Box of Virgin A3 80gsm white paper Box of Virgin A4 80gsm pastel colours paper (available in yellow, blue, pink, green or cream). Box of A4 90gsm recycled white paper. Box of A4 80gsm recycled white paper. Box of A3 80gsm recycled white paper. A4 80gsm pastel colours recycled paper (available in yellow, blue, green, pink or cream. Note: Minimum order requirement is 4 boxes. One box consists of 5 reams of paper. A ream of paper is 500 sheets The Frameworks reduce the time and cost associated with a full procurement exercise, allowing you to sign a Notification to Activate Goods Form (NAGF), which in turn allows you to be more flexible with the planning and ordering of your requirements. Flexibility SUMMARY WHO CAN USE Central Government, Local Government, Education & Health HOW TO USE Direct Drawdown The Papers supplied under this contract must comply with all the latest industry related standard Regulations / Directives, including Environmental (GPP), which can be amended during the lifetime of the contract. The GPP criteria for paper aim to: Safeguard forests by ensuring paper products come from legally and sustainably harvested timber Promote the appropriate use of recycled paper products Reduce emissions to water, air and soil during the production process Promote energy-efficient production of paper products Reduce environmental damage or risks linked to hazardous chemicals Promote responsible waste management for paper and stationery product Take back and recycling programmes The supplier will provide a service for collection of packaging materials (including transportation pallets) from Clients within a timeframe specified by each Client. This service is provided Free of Charge to the Client. Terms and conditions are already established and agreed for you and the Contractor. This removes the need to re-draft and / or re-negotiate terms for each procurement you undertake. Agreed terms and conditions GREEN CONSIDERATION The Frameworks remove the need for you to conduct full tender exercises or lengthy competition evaluations, saving the time and costs associated with procurement exercises. Efficiency SOCIAL CONSIDERATION Once a completed NAGF(Notification to Activate goods) is in place with the supplier, you can avail of agreed contract rates. Value for money CURRENT EXPIRY 31/7/2024 FINAL EXPIRY (if all extensions are utilised) 31/7/2025 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 9
DPS for Print & Design COMMENT FRAMEWORK CODE MMP064F TENDER ID 188985 CATEGORY Marketing Printing The new arrangement for Print & Design has a broadened scope which will accommodate Print requirements including the additional services of Design, Storage and Delivery which was limited in past arrangements. The following list of Goods and associated Services are covered under the scope of the DPS Agreement but is not limited to this list. Digital Printing e.g. brochures, posters, folders, cards, leaflets, questionnaires and other items in various formats; Large format including print for outdoor advertising e.g. large format posters, external banners, internal and external signage; Lithographic printing e.g. brochures, posters, folders, cards, leaflets and other printed items in various sizes and formats; NCR (no carbon required) printing e.g. NCR pads and forms; Offset Printing e.g. magazines, brochures, supplements and other items in various sizes and formats; Large format display stands; Secure Printing e.g. polling cards, ballot papers, postal vote forms, examination papers and other print items; Other printed items such as prospectus, manuals, reports, catalogues, newsletters, delivery dockets, invoices, statements, magazines, newspapers. SUMMARY Pre-market analysis showed customers are looking for a 'one-stop-shop' where providers can supply the full range of printed goods and services and access to a larger supply base. The Print & Design DPS does both. WHO CAN USE Central Government, Local Government, Education & Health The DPS currently has 45 suppliers/DPS Members and suppliers can continue to join the DPS throughout it s term. HOW TO USE Mini Competition Note: Graphic Design & Branding is out of scope of the DPS. Print should be the predominant requirement. Design requirements should be pre- press. GREEN CONSIDERATION For admittance to the DPS all applicants have to submit an appropriate Environmental Management System, as part of the Selection Criteria SOCIAL CONSIDERATION CURRENT EXPIRY 15/07/2026 FINAL EXPIRY (if all extensions are utilised) 15/07/2031 TIER TIER 4 DPS For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 10
DPS for Managed Print Services & Print Audit Services COMMENT FRAMEWORK CODE MSO016F TENDER ID 173060 CATEGORY Office Printing / Supplies MPS is where a single provider optimizes and manages your organisations document output. Managed Print Services Print Audit Services The implementation of a Managed Print Service can provide substantial cost savings to an organisation. Managed Print is costed on a 'per click' basis with all other ancillary services and products inclusive. This ensures transparent costing and clear contract management to PSB's. There are six geographical Category s on this DPS. Category 1 National Category (Contracting Authorities with offices located in 1 or more regional categories); Category 2 The Border & West Region; Category 3 Mid West & South West Region; Category 4 The South East, Mid East and Midlands; Category 5 The Dublin Region Category 6 National Category for Vendor Neutral Print Audit Services SUMMARY Invoices are received on a quarterly basis reducing the administration cost to the Contracting Authority. WHO CAN USE Central Government, Local Government, Education, Health and Other Public Sector Bodies There are currently 25 DPS Members/Suppliers on the DPS and Suppliers can continue to be apply to join the DPS over it s ten year term. HOW TO USE Mini-Competition Managed Print in its nature reduces the impact on the environment by coordinating and monitoring printing which leads to a drop in wasteful, unnecessary and duplicative printing while minimising the carbon footprint of the organisation. The environmental benefits include; Reduced paper usage, Reduction in consumables required, Reduction in the number of devices required and Reduced energy usage. This presents the opportunity to clients to comply with government policy on environmental matters. GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY 16/11/2030 FINAL EXPIRY (if all extensions are utilised) 16/11/2030 TIER Tier 4 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 11
Tools and Hardware FRAMEWORK CODE KFP065F TENDER ID 173271 COMMENT CATEGORY Other Plant (Lifter, Generator, etc.) The Provision of tools, hardware, and consumables to the Irish Public Sector. Under this framework tools, hardware, and consumables will range from goods and supplies used for the maintenance of buildings, parks, depots, gardens, etc. and covers a large number of item (in excess of 600 individual items in the catalogues) Electrical consumables Electrical supplies General Tools and Hardware Supplies Painting Accessories Plumbing and Heating Supplies Woodworking tools and equipment Under this framework tools, hardware, and consumables will range from goods and supplies used for the maintenance of buildings, parks, depots, gardens, etc. and covers a large number of item (in excess of 600 individual items in the catalogues). SUMMARY The Power Tools in both catalogues are robust and suitable for everyday use on site, with options for mains, ICE, and battery power tools available. WHO CAN USE Central Government Local Government Education Health Other Public Sector Bodies HOW TO USE Direct Drawdown Green considerations where taken into account at the Qualitative Award Criteria stage of the competition. Tenderers were awarded marks based on their Environmental and Sustainability Efficiencies that they have in place. The successful tenderers proved to have a great deal of these efficiencies in place in the realms of delivery of goods, environmental policies, re-use of delivery packaging, migrating to paperless operation, and with the lighting and heating of their buildings. GREEN CONSIDERATION SOCIAL CONSIDERATION NB: Due to circumstances beyond our control the contract for Lot 2 has expired. Currently, there are no arrangements in place for the supply of Tools and Hardware for the Lot 2 area CURRENT EXPIRY 24/01/2023 FINAL EXPIRY (if all extensions are utilised) 24/01/2025 TIER Tier 2 For further information log on to our Buyer Zone by clicking on the arrow or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 12
Dynamic Purchasing System (DPS) for the Provision of Electricity Supply to Public Service Bodies in Ireland COMMENT FRAMEWORK CODE UEL005F TENDER ID 141381 CATEGORY UTILITIES Easy access to preselected specialist service provider Flexibility of new suppliers joining SUMMARY The DPS provides for the Supply of Electricity to Public Service Bodies excluding pre-paid supply. Best practice procurement Agreed terms and conditions WHO CAN USE Government Departments, Government Agencies, Local Government, Education, Health and Security Services Efficiency Value for money Sectoral led electricity mini-competition will be run by the OGP Energy Team under this DPS. Those wishing to participate should contact the OGP Energy Team at electricity@ogp.gov.ie or support@ogp.gov.ie HOW TO USE Quality of service provision GREEN CONSIDERATION 100% Renewable Electricity provided as an option to Clients prior to tender. SOCIAL CONSIDERATION CURRENT EXPIRY 21/01/2034 FINAL EXPIRY (if all extensions are utilised) 28/01/2034 TIER Tier 1 DPS For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 13
Liquefied Petroleum Gas (LPG) in Bulk and Cylinder Format COMMENT FRAMEWORK CODE UGF013F TENDER ID 191544 Single Supplier Frameworks provide an efficient method of ordering LPG from the Successful Tenderer Flexibility The Frameworks reduce the time and cost associated with a full procurement exercise, allowing you to sign a Notification to Activate Goods Form (NAGF), which in turn allows you to be more flexible with the planning and ordering of your requirements Agreed terms and conditions Terms and conditions are already established and agreed for you and the Contractor. This removes the need to re-draft and / or re-negotiate terms for each procurement you undertake. Efficiency The Frameworks remove the need for you to conduct full tender exercises or lengthy competition evaluations, saving the time and costs associated with procurement exercises. Value for money Once a completed NAGF(Notification to Activate goods) is in place with the supplier, you can avail of agreed contract rates. Pricing Pricing updated monthly on Buyer Zone. Changes to Government controlled duties and taxes, including the NORA levy, excise duty, better energy levy, carbon tax and VAT may occur throughout the duration of this Framework Contract and will be advised accordingly Direct draw-down from the Contractor CATEGORY UTILITIES Liquefied Petroleum Gas (LPG), which consists of Bulk Propane, Cylinder Propane and Cylinder Butane. There are various cylinder sizes available from the Successful Tenderer SUMMARY WHO CAN USE Central Government, Local Government, Education & Health HOW TO USE Direct Drawdown GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY 31/07/2026 FINAL EXPIRY (if all extensions are utilised) 31/07/2026 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE c 14
Natural Gas to Public Service Bodies in Ireland COMMENT FRAMEWORK CODE UGF010F TENDER ID 141235 CATEGORY UTILITIES Framework Benefits Easy access to preselected suppliers Multi-Supplier Framework Agreement for the supply of Natural Gas, which may include Bio methane, but excluding the supply of gas on a pre-paid basis, to Public Service Bodies in Ireland. SUMMARY Flexibility Best practice procurement Agreed terms and conditions WHO CAN USE Government Departments, Government Agencies, Local Government, Education, Health and Security Services Efficiency Sectoral led natural gas mini competitions will be run by the OGP Energy Team from this Framework. Those wishing to participate should contact the OGP Energy Team at ngcontracts@ogp.gov.ie or support@ogp.gov.ie HOW TO USE Value for money It is anticipated that renewable gas will be factored into the OGP aggregated contracts when this market is further developed and demand from the public sector grows accordingly. Quality of service provision GREEN CONSIDERATION Value added services SOCIAL CONSIDERATION CURRENT EXPIRY 23/04/2023 FINAL EXPIRY (if all extensions are utilised) 23/04/2023 TIER Tier 1 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 15
Supply of Motorcycles to Public Sector Bodies COMMENT FRAMEWORK CODE KFP070F TENDER ID 189316 CATEGORY VEHICLE SUPPLY / MAINTENANCE Lot 1 Motor Cycles up to 60 Kilowatt engine power output and Police Specification fit out. Lot 2 Motor Cycles from 90 to 110 Kilowatt engine power output and Police Specification fit out. Lot 3 Training Motor Cycles for the Defence Forces in the range of 600cc to 750cc SUMMARY Central Government Local Government Education Health WHO CAN USE HOW TO USE Direct Drawdown Cost of Lifetime Energy and Environmental impacts in accordance with Directive 2009/33/EC GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY 29/8/2023 FINAL EXPIRY (if all extensions are utilised) 29/8/2025 TIER TIER 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE c 16
Passenger Cars DPS for the Supply of Passenger Cars to the Public Sector for the OGP FRAMEWORK CODE KFP063F TENDER ID 164534 COMMENT CATEGORY VEHICLE SUPPLY / MAINTENANCE The DPS is an overarching framework that ensures we can run Amalgamated Mini Competitions on behalf of the Public Sector for Passenger Cars. There are contracts currently in place for the vehicles listed in the Summary box opposite SUV Passenger Cars (>130bhp) with optional police-specification fit-outs All-Wheel Drive SUV Passenger Cars with optional police-specification fit outs Executive Passenger Cars with optional police-specification fit outs Electric Passenger Cars with optional police-specification fit outs 4x4 Single Cab & Double Cab Pickup Trucks SUMMARY Clients can liaise directly with the contracted supplier around ordering vehicles and discussing timelines and optional extras. WHO CAN USE Central Government Local Government Education Health There are eight different user guides for each of the categories listed in the Summary. HOW TO USE AMC -- DIRECT DRAWDOWN No Green & Social Considerations for the DPS itself. However under the DPS there have been AMC contracts have been awarded for the supply of Battery Electric Cars with zero tailpipe emissions. Also, the other AMCs for Diesel-engine vehicles incorporates environmental considerations into its product specifications and its award criteria. For example: Specifies that the vehicle must comply to the most up-to-date EU emissions standards Inclusion of features such as Tyre Pressure Monitoring System; Gear Shift Indicators; Eco-driving display; automatic transmission all these are aimed at improving fuel consumption and lowering emissions levels. Evaluation of Vehicle Cost includes lifetime energy and environmental costs GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY DPS expiry - 31/05/2030 AMC expiry varies FINAL EXPIRY (if all extensions are utilised) 31/05/2030 TIER TIER 2 DPS For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 17
Light and Heavy Commercial Trucks COMMENT FRAMEWORK CODE KFP061F TENDER ID 153477 CATEGORY VEHICLE SUPPLY / MAINTENANCE Supply of Light & Heavy Commercial Trucks with optional Tipping Bodies 3,500 Kg Single & Crew-Cab Trucks with optional Tipping/Dropside Body 7,500 Kg Single-Cab Trucks with optional Tipping Body 16,000 Kg Single-Cab Trucks with optional Tipping 26,000 Kg Single-Cab Trucks with optional Tipping Body Various HGVs and Tippers to suit almost any need. SUMMARY Clients can liaise directly with the contracted supplier around ordering vehicles and discussing timelines and optional extras. WHO CAN USE Central Government Local Government Education Health HOW TO USE Direct Drawdown Green considerations at 'Specification Stage', ensuring that our engine requirements comply with latest EU emissions standards. Also the inclusion of specifications intended to improve energy efficiency / fuel consumption of the vehicles i.e. automatic transmission, TPMS, eco-driving display, gear- shift indicator, etc. GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY 08/12/2022 FINAL EXPIRY (if all extensions are utilised) 08/12/2023 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 18
Dynamic Purchasing System for the Supply of Panel Vans, Garda Specification Vans, and Minibuses to the Irish Public Sector FRAMEWORK CODE KFP062F TENDER ID 160333 COMMENT CATEGORY VEHICLE SUPPLY / MAINTENANCE N1 - Vehicles designed and constructed for the carriage of goods and having a maximum mass not exceeding 3.5 tonnes. E.g. Light vans. N2 - Vehicles designed and constructed for the carriage of goods and having a maximum mass between 3.5 tonnes and 12 tonnes e.g. Mid-size vans. M2 - Vehicles designed and constructed for the carriage of passengers, comprising more than eight seats in addition to the driver s seat and having a maximum mass not exceeding five tonnes. Generally, this includes small buses and minibuses The DPS is an overarching framework that ensures we can run Amalgamated Mini Competitions on behalf of the Public Sector for Panel Vans, Garda Specification Vans and Minibuses, falling under the classifications listed in the Summary box opposite. SUMMARY There are contracts currently in place for the following vehicles under this DPS: Panel Vans (2.6m -3.5 m ) ~ Panel Vans (5m -8 m ) Panel Vans incl Police Spec (3.5m -5 m ) ~ Panel Vans incl Police Spec (11m -13 m ) ~ Panel Vans incl Police Spec (15m -17 m ) Small Electric Vans (3.5m -4.5 m ) ~ Medium Electric Vans (5.5m -8.5 m ) 9-seater Minibuses ~ 11-seater Minibuses ~ 14-seater Minibuses ~ 17-seater Minibuses Clients can liaise directly with the contracted supplier around ordering vehicles and discussing timelines and optional extras. WHO CAN USE Central Government Local Government Education Health HOW TO USE DIRECT DRAWDOWN No Green & Social Considerations for the DPS itself. However under the DPS there have been AMC contracts awarded for the supply of Battery Electric Vans with zero tailpipe emissions (Small Electric Van & Medium Electric Van) With regard to AMCs for Diesel-engine vehicles environmental considerations are taken into account in the product specifications and its award criteria. For example our AMCs for diesel vans and minibuses: Specifies that the vehicle must comply to the most up-to-date EU emissions standards Specifies that the vehicle must comply to the most up-to-date EU emissions standards Inclusion of features such as Gear Shift Indicators - aimed at improving fuel consumption and lowering emissions levels GREEN CONSIDERATION SOCIAL CONSIDERATION New contracts will be in place for Battery Electric Panel Vans, Diesel Panel Vans, and Diesel Minibuses under this DPS before the end of 2022. CURRENT EXPIRY 13/02/2030 FINAL EXPIRY (if all extensions are utilised) 13/02/2032 TIER Tier 3 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 19
Emergency Ambulance Vehicles FRAMEWORK CODE EMS041F TENDER ID 144498 COMMENT CATEGORY Outsourced Services SUMMARY The supply of Emergency Ambulance Vehicles (Box-Body Construction). This Framework works in conjunction with the Framework for Fleet Maintenance to ensure ease of use for our clients and public service fleet managers WHO CAN USE Central Government Local Government Education Health HOW TO USE Direct Drawdown Solar Panel fitted to each ambulance to power ancillary equipment. V6 Euro 6 diesel engines required for all vehicles = tighter emission levels. (nitrous oxide emissions reduce from 180mg/km to 80mg/km) GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY 19/05/2023 FINAL EXPIRY (if all extensions are utilised) 19/05/2023 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 20
Class B Fire Appliances FRAMEWORK CODE KFP067F TENDER ID 179961 COMMENT CATEGORY Vehicles Purchased Clients can choose between two types of chassis (Scania or Volvo) Clients can choose their preferred body construction material (Aluminium or Composite) Clients can choose from a number of optional extra items to enhance the appliance e.g. compressed air foam system, alternative main pump, portable pumps, RPP Foam System, standalone generator, etc. The arrangement provides Irish Fire & Rescue Services with a relatively streamlined process for the supply of a strategic asset (fire engine). Standardised specification fire appliance with a degree of customisation for individual clients SUMMARY - High Precision Motor Products - Emergency One UK Ltd - S dhe n Teoranta Appliances built and delivered by: The appliances come with the following warranty periods: 15-year bodywork warranty 2 years for all other parts and ancillary equipment 2 years for chassis vehicle systems and driveline WHO CAN USE Central Government Local Government Education Health HOW TO USE Direct Drawdown (Contract Call-off by way of Circular Rotation) Vehicle engine requirements comply with latest EU emissions standards. GREEN CONSIDERATION Prices are fixed for the duration of the framework. Green considerations were taken into account at the Qualitative Award Criteria stage of the competition. Tenderers were awarded marks based on their Environmental and Sustainability Efficiencies incorporated into the build process. SOCIAL CONSIDERATION CURRENT EXPIRY 30/04/2023 FINAL EXPIRY (if all extensions are utilised) 30/04/2024 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 21
Bulk Liquid Fuels COMMENT FRAMEWORK CODE UGF011F TENDER ID 187072 Circle K Online User Portal Clients can place orders, access account information, historical invoices and run MI Reports. CATEGORY Fuels Reduced Costs The supplier margin has been decreased across all four fuels in the new BLF contract with Circle K vs previous BLF contract with Circle K (expired 31/7/21). The following fuels are available for bulk order under this Framework Contract: Unleaded Petrol Automotive Diesel Low Sulphur Gas Oil (10ppm Sulphur) Kerosene SUMMARY Large Volume Deliveries Discount 15,000L and above = 1.5 cent per litre 20,000L and above = 2.0 cent per litre 25,000L and above = 3.0 cent per litre Central Government, Local Government, Education, Health & Other Public Sector Bodies Electronic Payments Discount 0.1 cent per litre discount for all fuels ordered where payment of invoices is made electronically. Direct Drawdown HOW TO USE Pricing Weekly contract pricing will be made available to Clients via the OGP website GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY 31/07/2023 FINAL EXPIRY (if all extensions are utilised) 31/07/2025 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE C 22
Fuel Charge Card Services COMMENT FRAMEWORK CODE KFP060F TENDER ID 139055 Value for money: Through this Framework, public sector bodies can use a fuel charge card as a payment for unleaded petrol, diesel, lubricants and car washes at service stations. The use of a fuel charge card eliminates the need for cash carrying, thus increasing the level of security felt by fleet drivers. The elimination of cash also makes it easier to prevent fraudulent transactions from occurring. Fuel charge cards enable fleet managers to receive real time reports and set purchase controls with their cards helping them to stay informed of all business related expenses. CATEGORY VEHICLE SUPPLY / MAINTENANCE The provision of fuel, automotive products and fuel charge card services (the Services ). The Services are to include a fuel charge card mechanism ( Fuel Charge Card ), whereby holders of the Fuel Charge Card can also purchase fuel (unleaded petrol, road diesel/derv and green diesel/agri diesel), automotive fuel products such as lubricant products and AdBlue) and car washing facilities. The Services will also include the management and co- ordination of the Fuel Charge Cards. SUMMARY WHO CAN USE Central Government Local Government Education Health Flexibility: This Framework reduces the time and cost associated with a full procurement process, which in turn allows you to be more flexible with the planning of your requirements. HOW TO USE Direct Drawdown Green considerations at 'Specification Stage', i.e. conforming to EU standards, the use of Ultra Low Sulphur Diesel Fuel, and Low Sulphur Content Gas Oil Fuel for Agri/Industrial engines. GREEN CONSIDERATION Agreed terms and conditions: Terms and conditions have been established and agreed. This removes the need to re-draft terms for each procurement you undertake. SOCIAL CONSIDERATION Efficiency: The Framework removes the need for you to conduct full procurement exercises and/or lengthy evaluation processes, saving you the considerable time and costs often associated with these. CURRENT EXPIRY LOT 1 & Lot 2 - 15/12/22 FINAL EXPIRY (if all extensions are utilised) LOT 1 & Lot 2 - 15/12/22 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 23
Fleet Maintenance FRAMEWORK CODE KFP066F TENDER ID 182337 COMMENT CATEGORY Maintenance Servicing and Maintenance of cars and light commercial vehicles for the public sector The appointed service providers will provide a nationwide network of authorised repair agents (see Appendix 1), available to provide the Service and Maintenance for all makes and models of cars and light commercial vehicles up to 3.5 tonne GVW (Gross Vehicle Weight). This is a robust service that has a great deal of attention on Quality. Every vehicle that goes in for a service is subject to a rigorous safety check. The Online Service Relationship Management tool is a one-stop shop for fleet managers to see all of their fleets servicing records. Only qualified mechanics are allowed work on vehicles under this contract. SUMMARY WHO CAN USE Central Government Local Government Education Health Other Public Sector Bodies HOW TO USE Direct Drawdown Green considerations where taken into account at the Qualitative Award Criteria stage of the competition. Tenderer s were awarded marks based on their Environmental and Sustainability Efficiencies that they have in place. The successful tenderer proved to have a great deal of these efficiencies in place in the realms of ng light, heat, solar, and reusing grey water GREEN CONSIDERATION SOCIAL CONSIDERATION CURRENT EXPIRY 23/4/2023 FINAL EXPIRY (if all extensions are utilised) 23/4/2025 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 24
Vehicle Tyres & Related Services COMMENT FRAMEWORK CODE KFP069F TENDER ID 193247 This is a fixed priced framework contract for the supply of tyres and related services to Framework Clients. CATEGORY Vehicles purchased Goods and services will be available to clients via the supplier s nationwide network of tyre depots; or by call-out to the customer s premises; or by emergency road-side assistance. Framework clients can purchase tyres for passenger cars, 4x4s, vans, light trucks, heavy trucks, trailers, agricultural vehicles, and ride-on lawnmowers. Tyre fitting; Puncture repair; Wheel balance; Wheel tracking; Tyre rotation; Wheel alignment; Tyre inspection; Helpdesk Service; Centralised Invoicing and Payments SUMMARY Associated services include:- Framework clients can purchase tyres for passenger cars, 4x4s, vans, light trucks, heavy trucks, trailers, agricultural vehicles, and ride-on lawnmowers. WHO CAN USE Central Government Local Government Education Health Other Public Sector Bodies Associated services include:- Tyre fitting; Puncture repair; Wheel balance; Wheel tracking; Tyre rotation; Wheel alignment; Tyre inspection; Helpdesk Service; Centralised Invoicing and Payments HOW TO USE Direct Drawdown The contracted supplier and its network of service partners are all registered with Repak ELT; the compliance scheme for tyres and waste tyres (in compliance with S.I. 400/2017 Waste Management (Tyres & Waste Tyres) Regulations 2017). Waste tyres are treated as controlled waste. Part of this scheme deals with the collection of waste tyres for recycling purposes. GREEN CONSIDERATION It is necessary to complete the Notification of Activation of Goods form (NAGF) and forward it to the Supplier. Tyre re-grooving is an additional service available to clients. Tyre re-grooving helps to prolong the lifecycle of the tyre (note: this is not applicable to all tyre types) After the completion of the NAGF form, the Supplier will engage with the client as to their requirements, locations, etc, and guide them through their account set up process SOCIAL CONSIDERATION CURRENT EXPIRY 21/10/2023 FINAL EXPIRY (if all extensions are utilised) 21/10/2025 TIER Tier 2 For further information log on to our Buyer Zone or contact our Service Delivery team by phone 01773 8000 or by email support@ogp.gov.ie LINK TO USER GUIDE 25
