CampusCE Integration Overview and Milestones
This collection provides an in-depth look at the integration of CampusCE with ctcLink PeopleSoft, detailing the phases of integration, creation of pages, set up of admin units and subjects, and milestones achieved by various colleges. The process involves building courses, adding fees, student enrollment and payment, real-time data integration, and further automation enhancements. Additionally, it showcases CampusCE's transaction management search functionality. Progress updates, images, and descriptions give a comprehensive view of the integration progress as of October 2021.
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CAMPUSCE INTEGRATION ctcLink PeopleSoft & CampusCE Susan Maxwell, CampusCE Integration PM October 19, 2021
OVERVIEW OF INTEGRATION Phase I Build courses and classes in ctcLink PeopleSoft Add fees (recommend in class) CampusCE pulls data each morning Phase II Student enrolls and pays in CampusCE (or manual by staff) Real time integration sends data to PeopleSoft and a response is returned to CampusCE Student profile thru to payment is processed in PeopleSoft Phase III Additional automation & enhancements 2
PHASE I PAGES CREATED Admin Unit Set Up 15 character Admin Unit Code Description and Short Description what you see in CampusCE as Description (Short Des) MANDATORY for classes to move to CampusCE 3
PHASE I PAGES CREATED Subject By Admin Unit Set Up For each Admin Unit list the subjects which belong Only one Admin Unit per subject 4
CampusCE Phase I Integration Milestones as of October 8, 2021 College / DG College / DG Phase I Integration Phase I Integration Integration Set Integration Set- -up up Centralia DG4 Centralia DG4 Complete Clark DG2 Clark DG2 Edmonds DG4 Edmonds DG4 Highline DG4 Highline DG4 Lower Columbia DG3 Lower Columbia DG3 Olympic DG3 Olympic DG3 Peninsula DG3 Peninsula DG3 North Seattle DG4 North Seattle DG4 South Seattle DG4 South Seattle DG4 Seattle Central DG4 Seattle Central DG4 Spokane DG2 Spokane DG2 Complete Complete Complete Complete Waiting for Phase II Complete Complete Working with CampusCE Complete Complete Wenatchee Valley DG4 Wenatchee Valley DG4 Complete Green River DG5A Green River DG5A Complete* Skagit Valley DG5A Skagit Valley DG5A Course clean up* DG5 and DG6 colleges to integrate at Go-Live *New since last status
PHASE II PAGES CREATED CampusCE Transaction Mgmt Search for a transaction or view a list Completed (COM) or Error (ERR) Search Results are links 6
PHASE II PAGES CREATED CampusCE Transaction Mgmt Search Results are links 7
CAMPUSCE REQUEST TAB Data Received from CampusCE 8
CAMPUSCE REQUEST TAB HIGHLIGHTS Links to Maintain Schedule of Classes so you can see the class information. Takes you directly to the specific class Provides the CampusCE Order ID for looking back in CampusCE 9
CTCLINK RESPONSE TAB Status of process in ctcLink PeopleSoft Status COM, Completed ERR, Error Status Detail COM = Enrollment & Payment processed successfully in ctcLink ERR = different errors 10
CTCLINK RESPONSE TAB Includes links with data passed to search page. View Enrollment Request to process enrollments if there was an issue Search/Match to identify the correct student when there could be more than one Add/Update Person view and fix bio demo View Student Account view charges and payments 11
TESTING RESULTS OF PHASE II Testing Course / Class Fees Testing Course / Class Fees Class with a class and course fee Class with a class and course fee Testing student creation Testing student creation New student - verify that there is no one in PS with that name. Student who is already in PS and has an EMPLID and is already in the CNED career. Student who is already in PS and has an EMPLID and is only in the UGRD career. Student who is already in PS and has an EMPLID, and there are other students with the same name. Student who is already in PS and has an EMPLID, different address and there are not other students with the same name. Student who is already in PS and has an EMPLID, different address and there are other students with the same name. Testing Classes Testing Classes Test class with class and course fees Regular class Enroll in 2 or more classes at the same time Make a partial payment (if possible) Make a partial payment, submit, then complete payment Make an overpayment (if possible) Make a full payment with two payment types Add a fee 12
WHAT THE INTEGRATION WILL NOT DO These are decisions intentionally made by the integration team based on functionality of both systems. Drops must be done manually. First in CampusCE and then in PeopleSoft. In both systems you will need to determine what to refund and how. Additional fees can not be added with a class at this time. The integration is only for classes and fees you have on the classes. Discounts WILL work. 13
WHAT THE INTEGRATION WILL NOT DO Backdating. You can register students for a class the day after a class starts if you have it set up this way. Refunds this must be done first in CampusCE and then manually in ctcLink PeopleSoft. 14
THINGS TO KNOW All payments come over in item type 700000000800 CampusCE Payment. We will be including the type of payment in the payment type field. For details go to CampusCE. Payments post in PeopleSoft, even if the enrollment fails. Staff need to address the issue in PeopleSoft in order to get the student to enroll. 15
COLLEGE READINESS DECISIONS College decisions are reported to the ctcLink Steering Team on Tuesday October 19th. Steering Team makes a final decision. If approved, Phase II will be moved into production with DG5B, and will be available on Wed. 10/27. Colleges work with CampusCE to select a date they want to start using the integrations. 16
SUPPORT SBCTC Support will need access to college DEV sites in order to troubleshoot. Reference Center in progress 17
TESTING ISSUES UAT was in the UAX environment used for DG5 AUT This was a June snapshot which did not have all the DG2, DG3 and DG4 configuration and CNED classes for 2217 (fall) REMEDIATION DG5 can continue to test in UAX PLY will be made available for DG2, DG3 and DG4. This is data from DG5A conversion. CampusCE will not be able to connect until 10/25 18
COLLEGE READINESS DECISIONS Deployment Deployment College College Yes Yes No No Abstain Abstain Comments Comments DG2 Spokane CC X Testing did not work environment issues DG2 Spokane Falls X Testing did not work environment issues DG2 Clark X Tests with Clark data worked, but Clark staff did not test DG3 Backdating is an issue, registration fee Jan Edmonds X X DG3 Lower Columbia Drop and refund more testing time X X DG3 Olympic x Did not participate in UAT DG3 Peninsula x Need env with CNED classes/functionality DG3 Pierce x Need additional testing, still setting up cybersource, local bus processes needed DG4 Centralia x Env issues, more testing DG4 Highline X Discuss internally - NO DG4 North Seattle Will let us know X X DG4 South Seattle Still setting up CampusCE DG4 Seattle Central Will let us know X X DG4 Wenatchee X Did not participate in UAT DG5 Bellevue Security issues (worked in UAX but not SVX or PLX) errors (could not validate) X X DG5 Everett Errors in PLX could not validate security roles. Could not see courses and classes. Can t test credit card. Can t test from student side. X X DG5 Green River X X DG5 Skagit Leaning towards a yes X X DG5 Big Bend Still setting up CampusCE 19
CAMPUS CE GO CAMPUS CE GO- -LIVE READINESS ASSESSMENT & LIVE READINESS ASSESSMENT & RECOMMENDATION RECOMMENDATION Instructions:Please use the boxes below to indicate the college s readiness assessment and recommendation. CampusCE Readiness Assessment for Lower Columbia College College SMEs have participated in UAT UAT critical issues are resolved Sufficient training resources have been provided Yes No **See note below related to resolution of critical UAT issues. Go - Phase II (enrollment and payment) of the CampusCE and PeopleSoft integration is ready for go-live. No Go - Phase II (enrollment and payment) of the CampusCE and PeopleSoft integration is not ready for go-live. College Readiness College Readiness Our college is not ready to implement Phase II (enrollment and payment) integration of CampusCE and PeopleSoft Our college is ready to implement Phase II (enrollment and payment) integration of CampusCE and PeopleSoft. Date to start Click or tap here to enter text. Signatures The electronic signatures below certify that Lower Columbia College has reviewed its go-live readiness for Phase II integration (enrollment and payment) between CampusCE and PeopleSoft. Mary Harris 10/15/2021 <First and Last Name> Continuing Education Representative Date Nichole Seroshek 10/15/2021 <First and Last Name> ctcLink Project Manager or Executive Sponsor Comments: Date 21
Bellevue 24
CAMPUS CE GO CAMPUS CE GO- -LIVE READINESS ASSESSMENT & LIVE READINESS ASSESSMENT & RECOMMENDATION RECOMMENDATION Instructions:Please use the boxes below to indicate the college s readiness assessment and recommendation. CampusCE Readiness Assessment for (college name) Everett Community College College SMEs have participated in UAT UAT critical issues are resolved Some Sufficient training resources have been provided Yes No Go - Phase II (enrollment and payment) of the CampusCE and PeopleSoft integration is ready for go-live. No Go - Phase II (enrollment and payment) of the CampusCE and PeopleSoft integration is not ready for go-live. College Readiness College Readiness Our college is not ready to implement Phase II (enrollment and payment) integration of CampusCE and PeopleSoft Our college is ready to implement Phase II (enrollment and payment) integration of CampusCE and PeopleSoft. Date to start December 13, 2021 Signatures The electronic signatures below certify that Everett Community College has reviewed its go-live readiness for Phase II integration(enrollment and payment) between CampusCE and PeopleSoft. Kristen McConaha 10/15/2021 <First and Last Name> Continuing Education Representative Date Sindie Howland 10/17/2021 <First and Last Name> ctcLink Project Manager or Executive Sponsor Comments: *Training resources are being built as we have been working through UAT. Although they are not complete we are working alongside the state board, CampusCE and our internal college teams to get the resources needed for success. During mock go live our college did not have access to work through the CNED queries nor see courses and classes, but this work was successful in UAX. Susan Maxwell let us know the issues during mock trial Date 25
ACTION DRAFT MOTION: : Approve for Phase II (enrolment and payment) of CampusCE integration to be moved to Production (PRD) during the DG5B GoLive weekend 10/22/2021 to 10/25/2021. Colleges which are live in ctcLink can determine when to begin using this integration, which will be available to use beginning Wednesday 10/27/2021. 29
QUESTIONS? smaxwell@sbctc.edu CampusCE and ctcLink in Reference Center CampusCE Support Team Except where otherwise noted, this work is licensed under CC BY 4.0.
