CAIR 2.0: Enhancing California's Immunization Registry
CAIR 2.0
Bigger, Better,
Faster
!
Agenda
Agenda
Why CAIR 2.0?
What is CAIR 2.0?
What’s not changing?
What’s changing?
When will it happen and how?
–
Timelines and milestones
–
Training
–
Data Migration
How to prepare?
–
What providers can do now
Why CAIR 2.0?
Why CAIR 2.0?
•
The California Immunization Registry (CAIR) is getting
even better.
We’re implementing a new, faster, Immunization Information
System (IIS) with many new features such as easy integration with
EHR systems. No more double entry! The same software has
already been successful in 17 other states.
•
You will be able to access immunization information
from across the state.
All existing immunization data from the regional registries in
California are being combined into one system.
CA IIS History
CA IIS History
State IIS
Counties
1990s
10 ‘Regions’
2000s
1 ‘CAIR’
2010s
What is CAIR 2.0?
What is CAIR 2.0?
CAIR 2.0 is Bigger…
CAIR 2.0 is Bigger…
•
Access to more patient records
statewide
means
new patients are more likely to be in the system,
decreasing time for data entry, increasing record
completeness, decreasing needless repeating of
vaccinations.
CAIR 2.0 is Better…
CAIR 2.0 is Better…
•
No more double-entry.
EHRs that have HL7 standards can
access CAIR data from their EHR after an easy automated
system check.
Inventory will be automatically adjusted in CAIR
after recording in your EHR and vice versa.
•
State-of-the-art software
works with any browser
and is web-
based so no downloading or installation is required. Built-in
help options link to video demonstrations and other resources
from where you need it within the software.
CAIR 2.0 is Faster…
CAIR 2.0 is Faster…
No more waiting
to give yellow cards to your
patients. New servers will increase band width
improving performance. Information entered into
the system is immediately accessible.
Data is updated in real-time
and is patient-
specific. If another provider such as an ER or
pharmacy enters a shot for your patient into
CAIR, it will immediately show up in your CAIR
and EHR patient records.
What’s not changing?
What’s not changing?
•
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!
•
We’re committed to supporting you.
We’ll be making training available to help you learn how to navigate
the new look of CAIR 2.0. Plus, we’ll have help desk support just an
email or phone call away, Monday through Friday, 8:00 to 5:00.
•
Data confidentiality and privacy is still of primary
importance.
We’re committed to maintaining and improving our security
protocols with strict password protection.
What’s changing - Some new
What’s changing - Some new
features…
features…
•
Can search for patients throughout CAIR regions
•
Faster flow of data from EMR into CAIR
•
Decrementing doses in CAIR inventory for DE
submitters
•
Bi-directional flow of shot records between your
EMR and CAIR
•
Push-button CoCASA-like reports and ‘Ad hoc’
reporting capability
•
School module w/ roster status report
(compliant, missing doses)
And some coming enhancements…
And some coming enhancements…
•
Parent/patient access to immunization record
•
CAIR inventory link to
myVFCvaccines
ordering
form
•
AFIX Integration – no more CoCASA!
•
‘Dashboard’ reports for providers
•
USPS address standardization and geocoding
of addresses
CAIR 2.0
CAIR 2.0
– Tentative Timeline
– Tentative Timeline
http://cairweb.org/cair-2-project/#how
User Training Options
User Training Options
•
Webinars
•
Live trainings
•
Videos for Read Only Users
•
User Guides: Manual, Regular (Basic), Inventory, Read-Only
•
On-screen Help pages in the software
User Training Requirements –
User Training Requirements –
EXISTING Users
No hands-on training but will include a Demo and Q&A.
Classes will be larger (40+).
•
Regular:
Training required (webinar or live). Users from Clinical, Limited
Clinical and Data Exchange (DE) sites.
•
Power:
Training required (webinar or live). Both Regular and Power
training will be covered in one training.
•
Data Exchange (DE) Power:
Training required (webinar). Both Regular
and Power training will be covered in one training.
•
Read-only:
No training required, but will have videos and a Read Only
user guide on website.
User Training Requirements –
User Training Requirements –
NEW Users
•
Webinars only
•
Hands-on training with smaller class size (15 max)
•
Interactive, participation required for …
–
Regular:
Users from Clinical, Limited Clinical and Data Exchange (DE)
sites.
–
Power:
Will be required to take a Regular training first. Power training is
separate.
–
DE Power:
Will be required to take a Regular training first. Power
training is separate.
•
Read-only:
No Training. Will be given a R/O User Guide and video.
Post-Transition Training
After the Transition, we will:
•
Continue Regular and Power trainings for New Users.
•
Create additional Guides and Cheat-sheets as needed (e.g.,
Reminder/Recall, Special Reports)
•
Implement additional trainings as needed (e.g.,
Reminder/Recall, Special Reports)
CAIR Data Migration
CAIR Data Migration
Data Cleaning
Data Cleaning
•
Decide what data to keep
•
And what to let go
–
Inactive Users
–
Patients with no doses
–
Baby Boy/Baby Girl
What can Providers do now?
What can Providers do now?
•
Ensure clean accurate data
–
Update vaccine inventory in CAIR
–
Include inventory expired lots that have been
archived
–
IMPORTANT
IMPORTANT
:
whatever is in ‘live’ inventory will be
carried over to the new system
•
Select and verify who’s to be trained
Questions?
Questions?
CAIR Contact Information
•
Steven J. VanTine, Educational Consultant, Immunization
Branch (CAIR 2.0)
•
Office number: 510-412-1608
•
Email:
Steven.Vantine@cdph.ca.gov
•
Marcia Santillan Mangubat – LCR Bay Area Region
•
Office number: 510-412-1608
•
Email:
Marcia.Santillan@cdph.ca.gov
•
Jeanette Chapman – LCR Bay Area Region
•
Office number: 510-412-1603
•
Email:
Jeanette.Chapman@cdph.ca.gov
Explore the upgraded California Immunization Registry (CAIR) 2.0, designed for faster, better access to patient records statewide. Discover its benefits like reduced data entry time, enhanced record completeness, and seamless integration with EHR systems. Learn why the transition is happening, what's changing, and what to expect in this comprehensive system overhaul.
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Presentation Transcript
CAIR 2.0 Bigger, Better, Faster!
Agenda Why CAIR 2.0? What is CAIR 2.0? What s not changing? What s changing? When will it happen and how? Timelines and milestones Training Data Migration How to prepare? What providers can do now
Why CAIR 2.0? The California Immunization Registry (CAIR) is getting even better. We re implementing a new, faster, Immunization Information System (IIS) with many new features such as easy integration with EHR systems. No more double entry! The same software has already been successful in 17 other states. You will be able to access immunization information from across the state. All existing immunization data from the regional registries in California are being combined into one system.
CA IIS History Counties 1990s 10 Regions 2000s 1 CAIR 2010s State IIS County G County A County B CAIR County C County D County E County H County F County I
CAIR 2.0 is Bigger Access to more patient records statewide means new patients are more likely to be in the system, decreasing time for data entry, increasing record completeness, decreasing needless repeating of vaccinations.
CAIR 2.0 is Better No more double-entry. EHRs that have HL7 standards can access CAIR data from their EHR after an easy automated system check. Inventory will be automatically adjusted in CAIR after recording in your EHR and vice versa. State-of-the-art software works with any browser and is web- based so no downloading or installation is required. Built-in help options link to video demonstrations and other resources from where you need it within the software.
CAIR 2.0 is Faster No more waiting to give yellow cards to your patients. New servers will increase band width improving performance. Information entered into the system is immediately accessible. Data is updated in real-time and is patient- specific. If another provider such as an ER or pharmacy enters a shot for your patient into CAIR, it will immediately show up in your CAIR and EHR patient records.
Whats not changing? The functions you love are still here. You can add historical shots; update demographic or vaccine information; run inventory and usage reports; even run your own reminder/recall letters! We re committed to supporting you. We ll be making training available to help you learn how to navigate the new look of CAIR 2.0. Plus, we ll have help desk support just an email or phone call away, Monday through Friday, 8:00 to 5:00. Data confidentiality and privacy is still of primary importance. We re committed to maintaining and improving our security protocols with strict password protection.
Whats changing - Some new features Can search for patients throughout CAIR regions Faster flow of data from EMR into CAIR Decrementing doses in CAIR inventory for DE submitters Bi-directional flow of shot records between your EMR and CAIR Push-button CoCASA-like reports and Ad hoc reporting capability School module w/ roster status report (compliant, missing doses)
And some coming enhancements Parent/patient access to immunization record CAIR inventory link to myVFCvaccines ordering form AFIX Integration no more CoCASA! Dashboard reports for providers USPS address standardization and geocoding of addresses
CAIR 2.0 Tentative Timeline http://cairweb.org/cair-2-project/#how
User Training Options Webinars Live trainings Videos for Read Only Users User Guides: Manual, Regular (Basic), Inventory, Read-Only On-screen Help pages in the software
User Training Requirements EXISTING Users No hands-on training but will include a Demo and Q&A. Classes will be larger (40+). Regular: Training required (webinar or live). Users from Clinical, Limited Clinical and Data Exchange (DE) sites. Power: Training required (webinar or live). Both Regular and Power training will be covered in one training. Data Exchange (DE) Power: Training required (webinar). Both Regular and Power training will be covered in one training. Read-only: No training required, but will have videos and a Read Only user guide on website.
User Training Requirements NEW Users Webinars only Hands-on training with smaller class size (15 max) Interactive, participation required for Regular: Users from Clinical, Limited Clinical and Data Exchange (DE) sites. Power: Will be required to take a Regular training first. Power training is separate. DE Power: Will be required to take a Regular training first. Power training is separate. Read-only: No Training. Will be given a R/O User Guide and video.
Post-Transition Training After the Transition, we will: Continue Regular and Power trainings for New Users. Create additional Guides and Cheat-sheets as needed (e.g., Reminder/Recall, Special Reports) Implement additional trainings as needed (e.g., Reminder/Recall, Special Reports)
Data Cleaning Decide what data to keep And what to let go Inactive Users Patients with no doses Baby Boy/Baby Girl
What can Providers do now? Ensure clean accurate data Update vaccine inventory in CAIR Include inventory expired lots that have been archived IMPORTANT:whatever is in live inventory will be carried over to the new system Select and verify who s to be trained
CAIR Contact Information Steven J. VanTine, Educational Consultant, Immunization Branch (CAIR 2.0) Office number: 510-412-1608 Email: Steven.Vantine@cdph.ca.gov Marcia Santillan Mangubat LCR Bay Area Region Office number: 510-412-1608 Email: Marcia.Santillan@cdph.ca.gov Jeanette Chapman LCR Bay Area Region Office number: 510-412-1603 Email: Jeanette.Chapman@cdph.ca.gov
