BUSINESS AND FINANCE

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This report showcases the accomplishments and financial performance of the Division of Business and Finance for the fiscal year 2014-2015. It includes information on revenue vs. expenditures, auxiliary enterprises, and achievements such as installing card readers on vending machines and launching the JSU Supercard mobile app. The report provides insights into the division's mission of providing top-notch administrative services and responsible resource management.

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BUSINESS AND FINANCE Annual Report 2014-2015

DIVISIONOFBUSINESSAND FINANCE MISSION Enterprises Auxiliary The mission of the Division of Business and Finance is to provide administrative services that are helpful, simple, accurate, customer focused and that use the University s resources responsibly. Budget & Financial Analysis Business Office Facilities Management Vice President Business & Finance The Division of Business and Finance supports the teaching, learning and research mission of the University by providing a wide range of services. Human Resources Property Management Public Safety Purchasing & Travel

AUXILIARY ENTERPRISES Division of Business and Finance

AUXILIARY ENTERPRISES Fiscal Year 2015 Accomplishments Installed credit and debit card readers on vending machines Implemented the JSU Supercard mobile app, GET In collaboration with the Division of Information Technology, successful expansion of CBORD system

AUXILIARY ENTERPRISES Revenues vs. Expenditures Comparison FY 2015 vs. FY 2014 FY 2015 FY 2014 Variance % Change Director of Auxiliaries Dining Hall Housing Total Revenue $ 938,692 $ 976,337 $ 10,707,781 $ 11,043,873 $ 12,243,030 $ 10,273,085 $ 23,889,503 $ 22,293,295 $ (37,645) $ (336,092) $ 1,969,945 $ 1,596,208 -4% -3% 19% 7% FY 2015 FY 2014 Variance % change Salaries & Wages Fringes Travel Contractual Services Commodities Capital Outlay Debt Services Transfers Total Expenditures Net Income/(Loss) $ 1,340,284 $ 1,388,218 $ 466,635 $ 439,273 $ 18,607 $ 29,900 $ (47,934) $ 27,362 $ (11,293) -3% 6% -38% $ 4,737,353 $ 14,805,058 $ 9,392,849 $ 941,522 $ 14,151 $ 88,060 $ 1,007,799 $ 1,720,315 $ 3,167,938 $ 4,287,669 $ 20,145,616 $ 23,700,015 $ (10,067,705) $ 8,451,327 $ (73,909) $ (712,516) $ (1,119,731) $ (3,554,399) -68% 898% -84% -41% -26% -15% $ $ 3,743,886 (1,406,720) $ 5,150,606 366%

AUXILIARY ENTERPRISES 350,000.00 Commissions 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 - FY '12 FY '13 FY '14 FY '15 Supercard Trademark Licensing 65,943.00 Follett Bookstore 287,515.00 252,078.00 205,934.00 211,538.00 71,916.00 331,107.00 299,415.00 313,813.00 299,896.00 67,558.00 75,468.00

AUXILIARY ENTERPRISES Goals for Fiscal Year 2016 Increase revenue throughout all areas of Auxiliary Enterprises Establish and launch Tiger Tech Service Center Develop a marketing plan Enhance professional development and customer service Launch Tiger Prints

BUDGETAND FINANCIAL ANALYSIS Division of Business and Finance

Budget and Financial Analysis FY15 Education & General Revised Budget Actual Revenues Tuition & Fees 66,629,574 64,425,305 State Appropriation 46,421,126 39,914,303 Sales & Services 476,000 281,666 Indirect Cost 1,500,000 1,777,740 Other 3,325,000 322,862 Total 118,351,700 106,721,876 Expenditures Salaries & Wages 52,798,751 54,302,708 Fringes 17,507,031 14,090,696 Travel 1,330,604 1,083,407 Contractual Services 41,321,756 40,382,661 Commodities 2,785,404 1,922,743 Debt Services 0 0 Capital Outlay 2,395,291 853,553 Transfers 187,829 (186,070) Total 118,326,666 112,449,698

Budget and Financial Analysis FY15 Education & General AYERS Revised Budget Actual Revenues State Appropriation 8,472,193 8,458,603 Total 8,472,193 8,458,603 Expenditures Salaries & Wages 4,647,084 4,674,673 Fringes 1,295,803 1,280,071 Travel 119,893 131,326 Contractual Services 1,930,379 1,911,652 Commodities 159,551 153,679 Debt Services 0 0 Capital Outlay 319,485 318,300 Transfers 0 0 Total 8,472,195 8,469,701

Budget and Financial Analysis FY15 Education & General MURC Revised Budget Actual Revenues State Appropriation 500,044 500,044 Total 500,044 500,044 Expenditures Salaries & Wages 360,555 354,498 Fringes 115,378 108,254 Travel 2,229 2,012 Contractual Services 21,439 16,064 Commodities 6,431 6,188 Debt Services 0 0 Capital Outlay 12,093 12,093 Transfers 0 0 Total 518,125 499,109

Budget and Financial Analysis FY15 Athletic Operations Revised Budget Actual Revenues Guaranty/Ticket Sales 3,517,000 1,888,493 Tuition 2,433,200 3,182,058 Miscellaneous 1,320,000 1,335,482 Total 7,270,200 6,406,033 Expenditures Salaries & Wages 3,092,267 2,915,425 Fringes 989,522 883,098 Travel 768,341 729,092 Contractual Services 2,301,312 1,787,086 Commodities 118,758 105,283 Debt Services 0 0 Capital Outlay 0 0 Transfers 0 0 Total 7,270,200 6,419,984

Budget and Financial Analysis FY15 Stadium Revised Budget Actual Revenues Other Income 1,654,000 1,438,074 Total 1,654,000 1,438,074 Expenditures Salaries & Wages 469,867 310,884 Fringes 150,357 103,738 Travel 1,500 0 Contractual Services 892,820 890,352 Commodities 122,486 114,771 Debt Services 0 0 Capital Outlay 16,970 15,660 Transfers 0 0 Total 1,654,000 1,435,406

Budget and Financial Analysis Goals for Fiscal Year 2016 Provide departments the ability to perform e-Transfers, where applicable Continue providing monthly budget forecast of primary funds Provide scheduled budget training through HR Staff Development Center

BUSINESS OFFICE Division of Business and Finance

BUSINESS OFFICE Operating Revenues: Net Tuition and Fees 2015 46,141,310 2014 44,863,747 2013 41,914,319 Federal Grants and Contracts 34,407,006 35,875,002 44,315,679 State Grants and Contracts 1,494,213 1,718,952 2,529,315 Nongovernmental Grants and Contracts Sales and Services of Educational Departments Auxiliary Enterprises: 2,972,389 2,130,199 1,775,271 2,678,299 2,304,533 1,448,574 Student Housing 12,379,789 10,276,185 9,140,165 Food Services 10,671,266 10,486,469 7,329,628 Other Auxiliary revenues Less: Auxiliary Enterprise Scholarship Allowances 3,664,145 1,547,320 1,302,714 (9,182,058) (7,903,043) (6,750,905) Other Operating Revenues 5,826,115 7,386,743 6,893,220 Total Operating Revenues 111,052,474 108,686,107 109,897,980 Operating Expenses: Salaries and Wages 79,510,302 75,257,674 76,710,258 Fringe Benefits 17,682,278 21,231,515 20,885,236 Travel 3,896,586 3,522,647 3,491,289 Contractual Services 47,552,161 44,638,195 43,871,965 Utilities 4,895,295 5,488,720 3,547,400 Scholarships and Fellowships 21,753,809 19,783,017 19,370,818 Commodities 6,440,692 6,272,255 4,607,507 Depreciation/Amortization Expense 8,054,588 8,448,664 8,887,245 Other Operating Expense 2,676,532 3,790,428 2,642,980 Total Operating Expenses 192,462,243 188,433,115 184,014,698 Operating Income (Loss) (81,409,769) (79,747,008) (74,116,718)

BUSINESS OFFICE Nonoperating Revenues (Expenses): 2015 2014 2013 State Appropriations 48,872,950 46,030,997 45,338,101 Gifts and Grants Investment Income, Net of Investment Expense Interest Expense on Capital Asset---Related Debt 23,277,439 21,875,226 21,162,030 273,209 2,282,101 1,239,209 (4,512,369) (5,550,321) (4,358,672) Other Nonoperating Revenues Other Nonoperating Expenses Total Net Nonoperating Revenues (Expenses) 675,470 5,869,029 - 65,313,473 69,249,697 (24,666) 67,886,563 Income (Loss) (13,523,206) (14,433,535) (4,867,021) Capital Grants and Gifts State Appropriations Restricted for Capital Purposes - 1,549,531 7,384,334 6,948,837 4,960,037 Net Increase in Net Assets (6,138,872) (7,484,698) 1,642,547 Net Assets Net Assets - Beginning of Year, as Previously Reported 97,403,858 216,062,079 214,419,532 Prior Period Adjustment (111,173,523) Net Assets - End of Year 91,264,986 97,403,858 216,062,079

BUSINESS OFFICE Goals for Fiscal Year 2016 Implementation of Tiger Queue Implement Banner Document Management System (BDMS), with assistance from the Division of Information Technology Enhance technological integration as needed Maintain accountability and transparency

FACILITIES MANAGEMENT Division of Business and Finance

FACILITIES MANAGEMENT Fiscal Year 2015 Accomplishments Implemented the use of iPad s with the WebTMA Go and WebTMA Time Manager Scheduler apps Projects Completed Apple Store (Tiger Tech) C.F. Moore Lighting Upgrades Community College Relations Office Renovation Human Resources Office Relocation Innovate/Create Center Phase 1 Innovate/Create Center Phase 2 JSU Online Payroll Office Relocation President's Home Window Replacement Replacement of Recital Hall Stage

FACILITIES MANAGEMENT Projects Completed continued Johnson-Dansby Replacement -PH I ADA Compliance Phase II-B Security Upgrades Phase I Administration Tower Elevator Emergency Alexander East Renovation PHI Downtown Campus Renovation Campus Roofing PHI Administration Tower Exterior Waterproofing Library Envelope Repair Phase I

FACILITIES MANAGEMENT Work Orders by Area

FACILITIES MANAGEMENT Goals for Fiscal Year 2016 Research and Expand Entergy Management Initiatives Update University Master Plan Improve Key Performance Indicators for Open Work Orders

HUMAN RESOURCES Division of Business and Finance

HUMAN RESOURCES Fiscal Year 2015 Accomplishments Relocated to the E-Center Opened Student Employment Center Updated Staff Handbook Offered training workshops for faculty and staff Personal Action Forms are completely electronic Developed a compensation program

HUMAN RESOURCES New Employees Office of the President, 3 Information Management, 5 Athletics , 22 Business & Finance, 66 Office of the President Athletics Academic Affairs/Student Life Institutional Advancement, 21 Research & Federal Relations Institutional Advancement Information Management Academic Affairs/Student Life, 219 Business & Finance Research & Federal Relations, 8

HUMAN RESOURCES Goals for Fiscal Year 2016 Increase the use of PeopleAdmin Conduct more training workshops for JSU employees Continue to find ways to improve new hire orientation

PROPERTY MANAGEMENT Division of Business and Finance

PROPERTY MANAGEMENT Fiscal Year 2015 Accomplishments Implemented InCircuit Asset Management Software to audit and update asset database

PROPERTY MANAGEMENT Goals for Fiscal Year 2016 Improve the delivery of merchandise Improve the monitoring of inventory Increase the awareness of Property Management s policies and procedures

PUBLIC SAFETY Division of Business and Finance

PUBLIC SAFETY Fiscal Year 2015 Accomplishments All certified patrol officers, supervisors, and command staff completed qualification during its Annual Firearms Training at the Jackson Police Department Pistol Range Implemented cost savings strategies for training by partnering with Jackson Police Department

PUBLIC SAFETY Statistics Comparison Table 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 - Incident Reports Filed 1,330 1,238 Campus Tickets Issued 1,988 2,004 Uniform Tickets Issued 9 56 Calls For Service Arrests Made Assists to JPD Escorts Transports FY 2014 FY 2015 4,280 4,377 69 66 608 667 151 217 9 29

PUBLIC SAFETY Labor Comparison 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 - FY 2014 87,843 FY 2015 96,015 Regular Hours Worked Overtime Hours Worked 18,226 22,820

PURCHASINGAND TRAVEL Division of Business and Finance

PURCHASING Minority Vendors Report FY 2015 % of Total Expenditur es Total Minority Expenditures % of Total Expenditures Non-Minority Expenditures Spending Category Expenditures Capital Outlay-Wireless Communication Devices 97,341.71 - 0.00% 97,342 100% Capital Outlay-Equipment 2,399,546 115,934 4.83% 2,283,612 95.17% Capital Outlay-Other 347,558 - 0.00% 347,558 100.00% Capital Outlay-Vehicles 27,425 - 0.00% 27,425 100.00% Commodities 26,783,673 11,328,418 42.30% 15,455,255 57.70% Contractual Services 31,435,607 3,443,060 10.95% 27,992,547 89.05% Total 61,091,152 14,887,412 24.37% 46,203,740 75.63%

PURCHASINGAND TRAVEL Goals for Fiscal Year 2016 Increase the percentage of purchasing from minority vendors Implement the Travel and Expense Module campus- wide Encourage staff to improve skills and professional development