Budget Reports and Fund Accounting Basics

 
Welcome to
Welcome to
BUDGET 101
BUDGET 101
presented by
presented by
Seattle Central College Business Office
Seattle Central College Business Office
 
Where we’ll take first
Where we’ll take first
steps in learning to
steps in learning to
 read a
 read a
BUDGET REPORT!
BUDGET REPORT!
 
To do this, we need a general
To do this, we need a general
sense of something called ….
sense of something called ….
 
 
“Fund Accounting”
“Fund Accounting”
- 
its concepts, as an overriding system 
-
 
AND – very importantly,
AND – very importantly,
we’ll begin developing
we’ll begin developing
an understanding of
an understanding of
the 
the 
.…
.…
 
 
“Account Structure”
“Account Structure”
 
(
(
this is literally 
this is literally 
the key
the key
to all fiscal reports
to all fiscal reports
)
)
 
Fund Accounting
Fund Accounting
 
 
Accounting
Accounting
 
 
records
records
 
 
are how we keep
track of 
what we do with money
what we do with money
.
 
 
 
Fund Accounting
Fund Accounting
 is a method of
organizing the accounting records
 
by
collecting them into
Accounting Containers 
Accounting Containers 
called
called
 
 
Funds
Funds
.
 
Thinking of an Accounting Fund as a container is a
pretty accurate way of visualizing it
 
10
 
There is a FUND for each type of thing we do:
There is a FUND for each type of thing we do:
 
Notice that each fund has a
Notice that each fund has a
numeric identifier.
numeric identifier.
 
A brief “Big Picture” moment:
A brief “Big Picture” moment:
 
Legislature, OFM, SBCTC, CTC,
Legislature, OFM, SBCTC, CTC,
SCD, SCC
SCD, SCC
 
We’ll come back to the concept
We’ll come back to the concept
of Funds when we discuss the
of Funds when we discuss the
Account Structure.
Account Structure.
 
15
 
Money In, Money Out
MONEY IN:
MONEY IN:
 
State Appropriations, Tuition, Fees, Grants, Gifts, etc
State Appropriations, Tuition, Fees, Grants, Gifts, etc
MONEY OUT:
MONEY OUT:
 
Payroll, Purchases of Various Goods, Services, etc
Payroll, Purchases of Various Goods, Services, etc
MONEY NEUTRAL:
MONEY NEUTRAL:
 
Transfers between SCC departments (money
Transfers between SCC departments (money
neutral to the college as a whole).
neutral to the college as a whole).
 
16
MONEY IN: 
MONEY IN: 
is generally called 
REVENUE 
REVENUE 
OR
OR
 REIMBURSEMENT
 REIMBURSEMENT
MONEY OUT:
MONEY OUT:
 
is generally called 
EXPENDITURE
EXPENDITURE
MONEY NEUTRAL:
MONEY NEUTRAL:
 
is generally called 
INTERDEPT TRANSFERS
INTERDEPT TRANSFERS
 
To make a 
PLAN
PLAN
 for money movement,
we CREATE a 
BUDGET
BUDGET
 
When money 
MOVES 
MOVES 
(
(
in
in
,
,
 
 
out
out
,
,
 
 
neutral)
neutral)
we CREATE an 
TRANSACTION
TRANSACTION
 
When each Transaction 
HAPPENS
HAPPENS
,
we 
must
 CREATE an Accounting 
RECORD
RECORD
 
ACCOUNT STRUCTURE
ACCOUNT STRUCTURE
(working definition)
(working definition)
 
“The framework underlying our
method of using numbers and
letters to record what we do
with money.”
 
ACCOUNT STRUCTURE
ACCOUNT STRUCTURE
 
It is difficult to overemphasize the
importance of understanding the
Account Structure – it is 
the key to
understanding
 Budget Reports.
 
 
By design, both our 
Budget
Budget
system and
our 
Accounting
Accounting
 system
employ the 
same
same
Account Structure Methodology
Account Structure Methodology
(
as does the entire CTC System
)
 
 
Primary Account Structure Elements
Primary Account Structure Elements
& Their Abbreviations
& Their Abbreviations
 
21
 
What’s an 
What’s an 
INDEX
INDEX
 anyway?
 anyway?
 
22
 
What’s an 
What’s an 
INDEX
INDEX
 anyway?
 anyway?
 
23
 
 
A field (column) of data intentionally
designed/defined and populated (filled) to enable us
to quickly:
 
Search
Sort
Group
Aggregate (Sum)
Compare
 
Based on our understanding of the data element (the data in
the Index itself), and 
the question we are trying to answer
.
 
What’s an 
What’s an 
INDEX
INDEX
 anyway?
 anyway?
 
24
 
A BRIEF DEMO:
 
Primary Account Structure Elements
Primary Account Structure Elements
& Their Abbreviations
& Their Abbreviations
 
25
 
Account Structure
Elements
Elements
 and 
Abbreviations 
Abbreviations 
laid out in
the generally accepted order of use.
 
Forms in which we use
the Account Structure 
 
eForms,ENSRC, Invoice Voucher,
eForms,ENSRC, Invoice Voucher,
Purchase Req, Travel Req, IDC, etc.
Purchase Req, Travel Req, IDC, etc.
&
&
FMS Query
FMS Query
 
27
 
eForms Budget Section:
eForms Budget Section:
 
IDC CHARGE AND CREDIT SECTIONS:
IDC CHARGE AND CREDIT SECTIONS:
 
EXPENDITURE
EXPENDITURE
 TRANSFER CODING
 TRANSFER CODING
 
REVENUE
REVENUE
 TRANSFER CODING
 TRANSFER CODING
 
You Create a Query (Question) to
You Create a Query (Question) to
FMSQ – by Inputting
FMSQ – by Inputting
Account Structure Elements
Account Structure Elements
 
ACCOUNT
ACCOUNT
STRUCTURE
STRUCTURE
COMPONENTS
COMPONENTS
ONE
ONE
-BY-
-BY-
ONE
ONE
 
TRANSACTION CODE (TC)
TRANSACTION CODE (TC)
 
The Transaction Code 
tells the 
Accounting
system what to do
, by telling the system to make
a specific entry (a Debit and a Credit) to specific
accounting ledgers.
 
The 
TC is like the verb in a sentence
TC is like the verb in a sentence
 
– it
determines what 
ACTION
ACTION
 the accounting system
should take.
 
We’ll come back to this in a short exercise.
 
32
 
Appropriation Index
Appropriation Index
 
This continues our earlier discussion of Funds
and Fund Accounting.
 
Each of the Accounting Funds has a 
Code
 and a 
Name
The 
3 Digit Code 
is Called the 
Appropriation Index
 
34
 
The 
Appr Index
 
Tells the System:
What 
container
 we are trying to funnel our
accounting (transaction) record into.
The 
general source
 of the funding we will be
receiving/using.
If there are 
specific rules 
that apply to its use, we
can find out by way of the Appr.
It’s the 
“great dot connector
” that puts charges
on
 
our budget 
into the right container (and taps
the right funding source).
 
 
35
 
APPROPRIATION INDEXES: Working List
 
36
 
APPR INDEXES
APPR INDEXES
 : 
Example College Programs
Example College Programs
 
37
 
Program Index (PRG)
Program Index (PRG)
 
The Program Index identifies what program within the
colleges operations is involved in
 the transaction.
There are 
two pieces –
the 
Major Program
Major Program
 
(first two digits) and
the 
Sub Program
Sub Program
 
(third digit)
 
----------------------------------------------------------------------
Example: “
011
011
Major Program is 
01
01
Instruction
Instruction
Sub Program is __
1
1
  
Academic Instruction for credit only
Academic Instruction for credit only
 
38
 
Major Program Index Examples
 
39
 
PROGRAM INDEX: EXAMPLES
 
40
 
ORGANIZATION INDEX 
ORGANIZATION INDEX 
(
ORG
ORG
)
 
The Organization Index identifies the 
Campus
,
and Department (to a certain degree)
 
The 
combination
 of your Program Index and
Organization Index is you 
Budget Number
 
That 
combination is 
unique
 in the SCD
District - there is only one such combination
in the accounting and budget systems
 
41
 
ORG INDEX: FIRST CHARACTER CONVENTION
 
BUDGET NUMBER EXAMPLE: 011-
3G03
 
42
 
An Analogy You Might Try, to help
remember 
construct
construct
 - Think Area Code
and Phone Number:
 
APPR PROG-ORG
148
 
011
-
2708
 
AREA CODE  PHONE-NUMBER
206
 
934
-
5660
 
As we’ll see in a minute, you need to
remember to “
dial in
dial in
” the right APPR to
transact correctly.
 
Expenditure Objects are 
Descriptive
 
44
 
Object level is used more in Budget Plans, and in summarizing data than in
recording transactions
 
Add a Second Character (Sub-Object), and the
Description becomes more Detailed
 
45
 
Account Structure Elements
 
Expenditure
 Transaction w/o Structure:
0021480112700EG
 
$125.00
 
Transaction 
with
 Structure:
 
46
 
Translation
: An expenditure transaction in the self-support fund, budget 011-
2700, for registration fees in the amount of $125.00
 
Account Structure Elements (fill in the blanks)
 
Expenditure
 Transaction w/o Structure:
0021480112700EG
 
$125.00
 
Transaction 
with
 Structure:
 
47
 
Translation
: An expenditure transaction in the self-support fund, budget 011-
2700, for registration fees in the amount of $125.00
 
Revenue Source Codes (SRC)
Revenue Source Codes (SRC)
 
Revenue Source code tells us exactly that –
the 
source of the revenue received
source of the revenue received
.
 
And, to a certain degree, tells us something
about how the money should be used.
 
Examples:
0424 – Tuition Revenue
0430 – Dedicated Student Fee (e.g. lab fees)
 
48
 
SRC REV Examples
 
49
 
Revenue SubSource (SSRC)
Revenue SubSource (SSRC)
 
The SSRC helps us separate the revenue sources
more exactly.
 
The SSRC is “tied” to the Revenue Source (SRC)
and to individual budgets.
 
The 
SSRC
 is also known as 
FEE CODE 
(they are
the same thing).
 
50
 
Revenue
 Transaction w/o Structure:
 
02314801127000430HR   
$70.00
 
51
 
Transaction 
with
 Structure:
 
Translation
: An revenue transaction in the self-support fund, budget 011-
2700, for dedicated student fee, Electronics Lab - in the amount of $70.00
 
Revenue
 Transaction w/o Structure:
 
02314801127000430HR   
$70.00
 
52
 
Transaction 
with
 Structure:
 
Translation
: An revenue transaction in the self-support fund, budget 011-
2700, for dedicated student fee, Electronics Lab - in the amount of $70.00
 
REV Transaction: Fill in the Blanks
REV Transaction: Fill in the Blanks
 
Expenditure Trans
 
Revenue Trans
 
53
 
Budget
Budget
 is Your 
Plan
Plan
 
Accounting
Accounting
 is 
Reality
Reality
 
This is important to remember….
 
Your 
Budget
 is 
the result
 of
constructing your
 
plan
 
to spend
money. When put online, your
budget also represents an
approval
 
to spend and its 
limits
.
 
The 
Accounting Record
 
(of
revenue and expenditure
transactions) displays the
reality
 of 
what has 
actually
happened
.
 
Generally speaking….
we have 
two types of “fiscal reports”
:
 
Budget Status
 
Reports – 
reports that combine
reports that combine
Budget (
Budget (
Plan
Plan
) with 
) with 
summarized
summarized
 (added up) data
 (added up) data
from Accounting (
from Accounting (
Reality
Reality
) transaction-by-
) transaction-by-
transaction detail reports.
transaction detail reports.
 
Accounting Only
 
Reports - 
detail revenue and
detail revenue and
expenditure reports (including Payroll reports)
expenditure reports (including Payroll reports)
that contain transaction-by-transaction records
that contain transaction-by-transaction records
of what has happened (i.e. ground level view).
of what has happened (i.e. ground level view).
 
 
FMS Query 17-18 Budget Report
FMS Query 17-18 Budget Report
 
FMSQ 17-18 Budget Rpt with Columns Identified
FMSQ 17-18 Budget Rpt with Columns Identified
 
FMSQ  17-18 Budget Only (w/o Transaction & Balance Columns)
FMSQ  17-18 Budget Only (w/o Transaction & Balance Columns)
 
FMSQ  17-18 Budget Columns ONLY
FMSQ  17-18 Budget Columns ONLY
 
The next segment pertains to what we
The next segment pertains to what we
call “Revenue Budgets”, which are for
call “Revenue Budgets”, which are for
programs that receive revenues directly
programs that receive revenues directly
for services provided.
for services provided.
 
(e.g., Int’l Programs, Continuing Educ,
(e.g., Int’l Programs, Continuing Educ,
S&A Programs, Lab Fees, the MAC, etc.)
S&A Programs, Lab Fees, the MAC, etc.)
 
Why 
+
 and Why 
-
 
Why 
+
 and Why 
-
 
Why 
+
 and Why 
-
 
This an “Accounting Thing”
 
The system differentiates between Debits and Credits
by using positive 
(+) and negative (-) values
Debits
 are recorded as
 
positives
 
+
Credits
 are recorded as 
negatives
 
 
This enables us to quickly tell if we are in 
balance
 
Increases in Expenditure are recorded as 
Debits (
+
 values)
Increases in Revenues are recorded as 
Credits (– values)
 
When Expenditures Equal Revenues, the sum is 
Zero
Debits
 are recorded as
 
positives
 
+
Credits
 are recorded as 
negatives
 
This enables us to quickly tell if we are in 
balanc
e
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Explore the world of budget reports and fund accounting through visual representations, learning about fund accounting concepts, account structure, and the importance of organizing accounting records. Gain insights into different types of funds and their numeric identifiers. Delve into the big picture involving key organizations like the Legislature, OFM, SBCTC, CTC, SCD, and SCC.

  • Budget Reports
  • Fund Accounting
  • Account Structure
  • Financial Management
  • Fiscal Analysis

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  1. Welcome to BUDGET 101 presented by Seattle Central College Business Office

  2. Where well take first steps in learning to read a BUDGET REPORT!

  3. To do this, we need a general sense of something called .

  4. Fund Accounting -its concepts, as an overriding system -

  5. AND very importantly, we ll begin developing an understanding of the .

  6. Account Structure (this is literally the key to all fiscal reports)

  7. Fund Accounting Accounting records are how we keep track of what we do with money.

  8. Fund Accounting is a method of organizing the accounting records by collecting them into Accounting Containers called Funds .

  9. Thinking of an Accounting Fund as a container is a pretty accurate way of visualizing it

  10. There is a FUND for each type of thing we do: 149 148 101 145 STATE GRANTS & CONTRACTS TUITION SELF SUPPORT APPROPRIATION 569 528 524 522 S&A FEES FOOD SERVICES BOOKSTORE PARKING 846 840 570 ENTERPRISE AGENCY FINANCIAL AID 10

  11. Notice that each fund has a numeric identifier.

  12. A brief Big Picture moment: Legislature, OFM, SBCTC, CTC, SCD, SCC

  13. Well come back to the concept of Funds when we discuss the Account Structure.

  14. Money In, Money Out 15

  15. MONEY IN: State Appropriations, Tuition, Fees, Grants, Gifts, etc MONEY OUT: Payroll, Purchases of Various Goods, Services, etc MONEY NEUTRAL: Transfers between SCC departments (money neutral to the college as a whole). MONEY IN: is generally called REVENUE OR REIMBURSEMENT MONEY OUT: is generally called EXPENDITURE MONEY NEUTRAL:is generally called INTERDEPT TRANSFERS 16

  16. To make a PLAN for money movement, we CREATE a BUDGET When money MOVES (in, out, neutral) we CREATE an TRANSACTION When each Transaction HAPPENS, we must CREATE an Accounting RECORD

  17. ACCOUNT STRUCTURE (working definition) The framework underlying our method of using numbers and letters to record what we do with money.

  18. ACCOUNT STRUCTURE It is difficult to overemphasize the importance of understanding the Account Structure it is the key to understanding Budget Reports.

  19. By design, both our Budget system and our Accounting system employ the same Account Structure Methodology (as does the entire CTC System)

  20. Primary Account Structure Elements & Their Abbreviations APPLIES TO ALL SOME ALL ALL ALL EXP EXP EXP REV REV PRIMARY PURPOSE TRANS TRANS ACCOUNT ID ACCOUNT ID ACCOUNT ID DESCRIPTIVE DESCRIPTIVE DESCRIPTIVE DESCRIPTIVE DESCRIPTIVE TITLE ABBREV TC R APPR PRG ORG OBJ SOBJ SOO SRC SSRC TRANSACTION CODE TRANSACTION REVERSE APPROPRIATION INDEX PROGRAM INDEX ORGANIZATION INDEX OBJECT SUB OBJECT SUBSUB OBJECT REVENUE SCOUCE REVENUE SUBSOURCE 21

  21. Whats an INDEX anyway? 22

  22. Whats an INDEX anyway? A field (column) of data intentionally designed/defined and populated (filled) to enable us to quickly: Search Sort Group Aggregate (Sum) Compare Based on our understanding of the data element (the data in the Index itself), and the question we are trying to answer. 23

  23. Whats an INDEX anyway? A BRIEF DEMO: 24

  24. Primary Account Structure Elements & Their Abbreviations APPLIES TO ALL SOME ALL ALL ALL EXP EXP EXP REV REV PRIMARY PURPOSE TRANS TRANS ACCOUNT ID ACCOUNT ID ACCOUNT ID DESCRIPTIVE DESCRIPTIVE DESCRIPTIVE DESCRIPTIVE DESCRIPTIVE TITLE ABBREV TC R APPR PRG ORG OBJ SOBJ SOO SRC SSRC TRANSACTION CODE TRANSACTION REVERSE APPROPRIATION INDEX PROGRAM INDEX ORGANIZATION INDEX OBJECT SUB OBJECT SUBSUB OBJECT REVENUE SCOUCE REVENUE SUBSOURCE 25

  25. Account Structure Elements and Abbreviations laid out in the generally accepted order of use. REVENUE SUB SOURCE TRANSACTION CODE TRANS REVERSE APPROPRIATION INDEX PROGRAM INDEX ORGANIZATION INDEX SUB OBJECT SUB SUB OBJECT REVENUE SOURCE OBJECT TC R APPR PRG ORG OBJ SOBJ SSO SRC SSRC

  26. Forms in which we use the Account Structure eForms,ENSRC, Invoice Voucher, Purchase Req, Travel Req, IDC, etc. & FMS Query 27

  27. eForms Budget Section:

  28. IDC CHARGE AND CREDIT SECTIONS: EXPENDITURE TRANSFER CODING REVENUE TRANSFER CODING

  29. You Create a Query (Question) to FMSQ by Inputting Account Structure Elements

  30. ACCOUNT STRUCTURE COMPONENTS ONE-BY-ONE

  31. TRANSACTION CODE (TC) The Transaction Code tells the Accounting system what to do, by telling the system to make a specific entry (a Debit and a Credit) to specific accounting ledgers. The TC is like the verb in a sentence it determines what ACTION the accounting system should take. We ll come back to this in a short exercise. 32

  32. Appropriation Index This continues our earlier discussion of Funds and Fund Accounting.

  33. Each of the Accounting Funds has a Code and a Name The 3 Digit Code is Called the Appropriation Index 149 148 101 145 STATE GRANTS & CONTRACTS TUITION SELF SUPPORT APPROPRIATION 569 528 524 522 S&A FEES FOOD SERVICES BOOKSTORE PARKING 846 840 570 ENTERPRISE AGENCY FINANCIAL AID 34

  34. The Appr Index Tells the System: What container we are trying to funnel our accounting (transaction) record into. The general source of the funding we will be receiving/using. If there are specific rules that apply to its use, we can find out by way of the Appr. It s the great dot connector that puts charges on our budget into the right container (and taps the right funding source). 35

  35. APPROPRIATION INDEXES: Working List APPR INDX HOW WE RECEIVE IT FUNDING SOURCE TYPE OF MONEY 101 STATE APPROPRIATION STATE REIMBURSEMENT 149 TUITION REVENUE STATE REVENUE 145 GRANTS & CONTRACTS PUBLIC REVENUE 148 SELF-SUPPORT PUBLIC REVENUE 522 S&A FEES PUBLIC REVENUE 524 BOOKSTORE PUBLIC REVENUE 528 PARKING PUBLIC REVENUE 569 FOOD SERVICES PUBLIC REVENUE 570 ENTERPRISE PUBLIC REVENUE 840 AGENCY FEDUCIARY DONATION 846 FINANCIAL AID PROPRIETARY VARIES 36

  36. APPR INDEXES : Example College Programs 101 STATE APPROPRIATION 148 SELF SUPPORT 569 FOOD SERVICES STATE OPERATING BUDGETS ALL LAB FEES FOOD SERVICES UTF 123 WORKER RETRAINING E LEARNING 570 ENTERPRISE STATE OPERATING BUDGETS MAC INTENSIVE ENGLISH PROG 149 TUITION REVENUE FACILITIES RENTALS STATE OPERATING BUDGETS 448 PRINTING FUND OTHER RENTALS 145 GRANTS & CONTRACTS 460 MOTOR POOL 840 AGENCY INTL STUDENT PROGRAMS VARIOUS ALL FEDERAL GRANTS 522 S&A FEES ALL STATE GRANTS ALL STUDENT PROGRAMS 846 FINANCIAL AID ALL OTHER GRANTS VARIOUS ALL CONTRACTS 524 BOOKSTORE 849 STUDENT LOAN 147 LOCAL CAPITAL PROJECTS 37 528 PARKING 850 WORK STUDY

  37. Program Index (PRG) The Program Index identifies what program within the colleges operations is involved in the transaction. There are two pieces the Major Program (first two digits) and the Sub Program (third digit) ---------------------------------------------------------------------- Example: 011 Major Program is 01 Instruction Sub Program is __1 Academic Instruction for credit only 38

  38. Major Program Index Examples MAJ PROG TITLE 01 02 04 05 06 08 09 10 25 26 28 50 INSTRUCTION RESERVES PRIMARY ACADEMIC SUPPORT LIBRARY STUDENT SERVICES INSTITUTIONAL SUPPORT PLANT OPERATIONS & MTC SPONSORED PROGRAMS (GRANTS) SERVICE OPERATIONS AUXILIARY OPERATIONS AGENCY AND SUSPENSE REVENUES 39

  39. PROGRAM INDEX: EXAMPLES PROG 011 014 020 041 051 061 081 092 111 252 262 264 265 900 TITLE INSTRUCTION - CREDIT ONLY COMMUNITY EDUCATION RESERVES ACADEMIC SUPPORT - IT LIBRARY - LEARNING RESOURCES STUDENT SERVICES INSTITUTIONAL MANAGEMENT BLDG & EQUIPMENT MAINTENANCE SPONSORED PROGAMS - INTRUCTION PARKING FOOD SERVICES STUDENT ACTIVITIES AUXILIARY ENTERPRISE CAPITAL IMPROVEMENTS 40

  40. ORGANIZATION INDEX (ORG) The Organization Index identifies the Campus, and Department (to a certain degree) The combination of your Program Index and Organization Index is you Budget Number That combination is unique in the SCD District - there is only one such combination in the accounting and budget systems 41

  41. ORG INDEX: FIRST CHARACTER CONVENTION ORG INDX - FIRST CHARACTER DESCRIPTION A 1 2 3 4 5 DISTRICT OFFICE OPS DISTRICT-WIDE OPS CENTRAL NORTH SOUTH SVI BUDGET NUMBER EXAMPLE: 011-3G03 Structure Code PRG INDX 011 Instruction- Credit Programs ORG INDEX 2 G03 Central Campus Humanities Translation 42

  42. An Analogy You Might Try, to help remember construct - Think Area Code and Phone Number: APPR PROG-ORG 148011-2708 AREA CODE PHONE-NUMBER 206934-5660 As we ll see in a minute, you need to remember to dial in the right APPR to transact correctly.

  43. Expenditure Objects are Descriptive OBJECT (OBJ) A B C E G J K N P S T OBJECT TITLE (DESCRIPTION) SALARIES BENEFITS CONTRACTED SERVICES GOOD & SERVICES TRAVEL EQUIPMENT COMPUTER EQUIPMENT CLIENT SERVICES LEASES INTER-AGENCY REIMBURSEMENTS INTRA-AGENCY REIMBURSEMENTS Object level is used more in Budget Plans, and in summarizing data than in recording transactions 44

  44. Add a Second Character (Sub-Object), and the Description becomes more Detailed Sub Object _ A B C D E F G J K L M N P R SubObject Level E EA EB EC ED EE EF EG EJ EK EL EM EN EP ER Object E E E E E E E E E E E E E E E DESCRIPTION GOODS & SERVICES SUPPLIES & MATERIALS COMMUNICATIONS UTILITIES RENTALS & LEASES REPAIRS/ALTER/MAINT PRINTING & REPRODUCT EDUCATION & TRAINING SUBSCRIPTIONS FACILITIES & SERVICE DATA PROCESSING SRVC ATTORNEY GENERAL SRV PERSONNEL SERVICES INSURANCE PURCHASED SERVICES 45

  45. Account Structure Elements Expenditure Transaction w/o Structure: 0021480112700EG $125.00 Transaction with Structure: 002 TC 148 011 2700 APPR PRG EG SOBJ R OBJ SSO SRC SSRC ORG Translation: An expenditure transaction in the self-support fund, budget 011- 2700, for registration fees in the amount of $125.00 46

  46. Account Structure Elements (fill in the blanks) Expenditure Transaction w/o Structure: 0021480112700EG $125.00 Transaction with Structure: R OBJ SSO SRC SSRC TC APPR PRG ORG SOBJ Translation: An expenditure transaction in the self-support fund, budget 011- 2700, for registration fees in the amount of $125.00 47

  47. Revenue Source Codes (SRC) Revenue Source code tells us exactly that the source of the revenue received. And, to a certain degree, tells us something about how the money should be used. Examples: 0424 Tuition Revenue 0430 Dedicated Student Fee (e.g. lab fees) 48

  48. SRC REV Examples SRC REV 0384 0402 0424 0430 0485 0499 0541 0542 0543 0621 0622 0782 0999 DESCRIPTION DEPT OF EDUCATION INCOME FROM PROPERTY TUITION & FEES DEDICATED STUDENT FEES IMMATERIAL ADJ-PRIOR OTHER REVENUE CONTRIBUTIONS & GRANTS LOCAL GOV CONTR/GRNT ST GOVE CONTR/GRANT FUND TRANSFERS - IN FUND TRANSFERS - OUT INTRA-FUND TRANSFER OPENING ENTRIES 49

  49. Revenue SubSource (SSRC) The SSRC helps us separate the revenue sources more exactly. The SSRC is tied to the Revenue Source (SRC) and to individual budgets. The SSRC is also known as FEE CODE (they are the same thing). 50

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