Budget Costs Specification for Interreg IPA CBC Programme Greece Albania 2014-2020

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Detailed specifications for budget costs provided by the Joint Secretariat/Managing Authority of the Interreg IPA CBC Programme for Greece and Albania. The document outlines the requirements, format, and guidelines for budget planning, including beneficiary sections and budget check tables. It emphasizes adherence to the given standards and limitations to ensure accurate budget allocations.

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  1. Specification of Budget Costs Joint Secretariat / Managing Authority of Interreg IPA CBC Programme Greece Albania 2014 2020 www.greece-albania.eu www.interreg.gr Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  2. Important & Binding document Has to be fully respected during implementation Has to be uploaded on the MIS New standard excel format Generates the budget tables of the Application Form Notifies the applicant of budget limit restrictions Aim of this to provide a wider analysis of the budget Application Form Aim of this file: wider and in budget stated in the file: in- -depth depth Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  3. It is an excel Damaged files will not be accepted It contains 10 different sheets: excel file file, contains several functions! BENEFICIARIES SECTION SUMMARY TABLES COVER PAGE AF Budget Check Tables 1 sheet 1 sheet for each beneficiary 3 sheets The Beneficiaries section has been prepared for an average partnership consisting of 6 beneficiaries. In the framework of the 4rth Call eligible partnerships consist of up to 4 beneficiaries. DO NOT DELETE THE ANY SHEETS DO NOT DELETE THE ANY SHEETS Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  4. Attention! The sheet AF TABLES should be identical to the budget tables generated on the e-AF No deviations!!! Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  5. The applicant fills in information regarding the Project and the Partnership (white cells) Use the dropdown list where applicable The grey cells are locked and completed either automatically either by the MA/JS Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  6. Version of SoBC Date of Approval MIS Code Specification of the Budget Costs 4rth Call for Proposals Project title: Project acronym: Priority Axis Specific Objective Pr. Nr. LB (PB1) Beneficiary title Country Budget - PB2 - PB3 - PB4 - PB5 - PB6 - Total Project budget 0,00 DISCLAIMER: it is the responsibility of the applicant to ensure that the thresholds set by the Call for proposals and the Project Manual are respected. Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018 WP for activities outside the programme area (if applicable)

  7. One Each beneficiary sheet has a capacity of 200 information regarding the expected costs The applicant has to fill in the: Descriptive Clarification of the Budget Items and Justification of estimated cost) Calculations per item) General information such as Beneficiary, country, total sum are automatically generated According requirements of filling in the calculations columns One sheet sheet for each beneficiary 200 lines lines for providing Descriptive part part (columns WP, Deliverable, Budget Line, Item, Calculations part part (columns Quantity of item, time of item, cost to the selected budget line, there are different Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  8. COLUMN WP Del. COLUMN WHAT TO FILL IN Select the WP from a drop down list Select the deliverable from a drop down list The applicant can select the deliverable only after the WP has been selected Decoding the number of each deliverable: 1st digit: number of WP 2nddigit: numbering of the beneficiary 3rddigit: number of deliverable Select the budget line from a drop down list: Staff Costs Office and Administration Travel and Accommodation External Expertise and services Equipment Infrastructure and Works Select the item from a drop down list according to the budget line selected WHAT TO FILL IN Budget Line Item Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  9. Examples Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  10. Examples Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  11. COLUMN Clarification of Items COLUMN WHAT According to the budget line and the item selected the beneficiaries content of the item, the need of the item, the size etc. Up to 1000 characters According to the budget line and the item selected the beneficiaries should clearly provide justification of the cost of the respective deliverable/item. The beneficiary should prove that the budget is realistic Up to 1000 characters WHAT TO TO FILL FILL IN IN Budget should clearly describe the physical Justification of the Budget Costs The applicants should consult TABLE 1 respective Guidebook in order to fill in correctly the SoBC and especially the Columns Clarification of Budget Items and Justification of Budget Costs TABLE 1, of the Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  12. Example STAFF COSTS Clarification of Budget Items Justification of Estimated Costs A brief description of the employee(s) and roles needed by the project should be provided. The description should answer the following questions: Role (Project Manager)? Existing or new staff .?. Working Status in the framework of the project (full time, part time, percentage)? Duties .? The applicant should state the gross amounts of the salaries, according to the rates currently applied in the beneficiary organization, justify the period of time charged for each person and specify the measurement unit (Man- hour, Man-day, Man-Month etc) Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  13. Example TRAVEL AND ACCOMODATION TRANSPORTATION Clarification of Budget Items The Applicant, according to the item selected, must provide the relevant clarification. The description should answer at least, the following questions: Event /scope ? From ............. ? To ? Transportation Means ? Km (not applicable if the transportation is by airplane/boat) ........ ? Number of people travelling ? Justification of Estimated Costs The Applicant, according to the item selected, must provide the mathematical type with which the cost is being calculated and to justify the rate used at the cost per item column The description should answer at least the following questions: Number of trips Number of tickets (if applicable) OR Number of vehicles Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  14. Example EXTERNAL EXPERTISE Clarification of Budget Items Justification of Estimated Costs The description should answer at least, the following questions: Content of the action . Need of the action . Beneficiary s outputs (size, index, copies etc, where applicable) ? Synergies with other deliverables . The Applicant should clearly explain every amount used per deliverable / sub- deliverable. The applicant should also state the number of the experts needed, their expertise and the duration of the service to be provided. Unit rate should be indicated Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  15. COLUMN Quantity of item COLUMN WHAT According to the Budget line and item selected, the Applicant needs to include the quantity. This can be the number of personnel, trips, services, leaflets etc. Only applicable when the Staff Costs or the Travel and Accommodation budget lines are selected. According to the item selected the Applicant needs to select allowances, Man days of a specific personnel, man-hours, etc) According to the Budget line and the item selected, each Applicant needs to include the unit cost of a single item selected. This can be the rate of the personnel, the cost of a single trip, the cost of a single service, etc. Is the product of the following function: Quantity of Item X Time of item (where applicable) X Cost per item WHAT TO TO FILL FILL IN IN Time item of the duration of the item (i.e. days of daily Cost item per Total cost Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  16. Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  17. Three (3) sheets: AF Tables , Budget Check Project Overview Automatically generated while filling in the Beneficiaries information is required by the beneficiary Section, thus no filling of Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  18. Contains Tables, one for each beneficiary, which have the same format as the budget tables of the Application form. The Tables need to be identical to those that will be included in the Application form In case of mismatches between the tables of the SoBC and those of the Application form, the information of the Application form will be the one considered as valid Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  19. Lead Beneficiary (LB) Travel and accommodatio n External Expertise and Services Office and Administration Infrastructure and Works Staff Costs Equipment TOTALS 0 12.000,00 0,00 0,00 0,00 0,00 0,00 12.000,00 WP 1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D1.1.1 12.000,00 0,00 0,00 0,00 0,00 0,00 12.000,00 D1.1.2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D1.1.3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D1.1.4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D1.1.5 WP 2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D2.1.1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D2.1.2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D2.1.3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D2.1.4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D2.1.5 WP 3 0,00 0,00 0,00 800,00 0,00 0,00 800,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D3.1.1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D3.1.2 0,00 0,00 0,00 800,00 0,00 0,00 800,00 D3.1.3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D3.1.4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D3.1.5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 WP 4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D4.1.1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D4.1.2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D4.1.3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D4.1.4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D4.1.5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 WP 5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D5.1.1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D5.1.2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D5.1.3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D5.1.4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D5.1.5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 WP 6 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D6.1.1 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D6.1.2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D6.1.3 Info Days 4th Call, Albania 20, 22/11/2018 Greece 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D6.1.4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 D6.1.5 07/12/2018 12.000,00 0,00 0,00 800,00 0,00 0,00 12.800,00 TOTALS

  20. The budget of the project to be in accordance to the budget limits as set in the Call. The sheet contains one table with the budget limits of the Call and one table calculating the critical parts (columns marked in green) of the Project budget. In violations, sheet Budget Budget checks checks monitors the In case cells turn case of turn red of budget red. . budget limit limit violations, the the green green cells Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  21. 4rth Call Budget limitations Project level limit budget Partner budget level limit Priority Axis 0 Total Project Budget per Specific Objective : 1.3 Mimimun 1.000.000,00 Maximun 2.000.000,00 Minimun 200.000,00 Specific Objective 0 Total Project Budget per Specific Objective : 2.1 Mimimun 500.000,00 Maximum 1.000.000,00 Minimun 100.000,00 Staff Cost Office and administrative expenditure Preparation Costs (D1.X.1) WP1: Management costs maximum 50% maximum 4% maximum 20.000,00 maximum 10% Percentage of Management Costs without including Preparation Activities and Audit Costs WP1 Management Costs without including Preparation Activities and Audit Costs in WP1. Office and administrative (O&A) expenditure Percentage of O&A expenditure WP1 Management Total Costs 12.000,00 Total Partner Budget Preparation Costs (D1.X.1) Percentage of Staff Cost Audit Costs in WP1 Staff Cost LB (PP1) PP2 PP3 PP4 PP5 PP6 Total Project Budget 12.800,00 0,00 0,00 0,00 0,00 0,00 12.800,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 12.000,00 0,00 0,00 0,00 0,00 0,00 12.000,00 0,00% 0,00% 0,00% 0,00% 0,00% 0,00% 0,00% 0,00 0,00 0,00 0,00 0,00 0,00 0,00 93,75% 0,00% 0,00% 0,00% 0,00% 0,00% 93,75% 0,00 0,00 0,00 0,00 0,00 0,00 0,00 12.000,00 0,00 0,00 0,00 0,00 0,00 12.000,00 93,75% 0,00% 0,00% 0,00% 0,00% 0,00% 93,75% 0,00 0,00 0,00 0,00 0,00 12.000,00 Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  22. The third sheet Project more allocation and balance of the project Project Overview regarding Overview provides the information budget Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  23. Example External Expertise and Services Office and Administration Travel and accommodation Infrastructure and Works Staff Costs Equipment Total WP1 12.000,00 0,00 0,00 0,00 0,00 0,00 12.000,00 WP2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 WP3 0,00 0,00 0,00 800,00 0,00 0,00 800,00 WP4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 WP5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 WP6 0,00 0,00 0,00 0,00 0,00 0,00 0,00 Total 12.000,00 0,00 0,00 800,00 0,00 0,00 12.800,00 External Expertise and Services Office and Administration Travel and accommodation Infrastructure and Works Staff Costs Equipment Total LB (PB1) 12.000,00 0,00 0,00 800,00 0,00 0,00 12.800,00 PB2 0,00 0,00 0,00 0,00 0,00 0,00 0,00 PB3 0,00 0,00 0,00 0,00 0,00 0,00 0,00 PB4 0,00 0,00 0,00 0,00 0,00 0,00 0,00 PB5 0,00 0,00 0,00 0,00 0,00 0,00 0,00 PB6 0,00 0,00 0,00 0,00 0,00 0,00 0,00 Total 12.000,00 0,00 0,00 800,00 0,00 0,00 12.800,00 Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  24. In the framework of the 4rth Call, the Project Proposals will be submitted electronically to the Programme s Managing Authority/ Joint Secretariat (JS) via MIS. Therefore the SoBC doesn t have to be printed. In case an Applicant wishes to print the SoBC, for own use, it is recommended to minimize the size of the printed file by omitting the empty cells with the use of the active filter provided at the top of each table (click on the filter arrow and de-select the box of the (blank) lines). This way the applicant prevents the printing of any empty pages. Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  25. Click on the filter arrow of the WPs column De-select the (Blanks) Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  26. Info Info days days of of the the 4 4th thcall call: : Vlora Korca Arta, Vlora , ,20 Korca, , 22 Arta, 20/ /11 22/ /11 07 11/ /2018 11/ /2018 07/ /12 2018 2018 12/ /2018 2018 For For more information: more information: www.interreg.gr www.interreg.gr www.greece www.greece- -albania.eu albania.eu www.punetejashtme.gov.al www.punetejashtme.gov.al Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

  27. Thank you for your attention! Thank you for your attention! Joint Secretariat/Managing Authority of the Interreg Greece Joint Secretariat/Managing Authority of the Interreg IPA II Greece - - Albania 2014 IPA II Cross Cross- -border Albania 2014- -2020 border Cooperation Programme 2020 Cooperation Programme Leof. Georgikis Scholis 65 570 01, Thessaloniki, Greece Tel.: +30 2310 469680 Email: jts_gral@mou.gr Info Days 4th Call, Albania 20, 22/11/2018 Greece 07/12/2018

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