ARC Mentorship Program Overview

The AfriWon Research Collaborative (ARC) offers a pilot program to provide mentorship for family physicians in sub-Saharan Africa. The program aims to support participants in developing research protocols through online modules and mentorship relationships. Participants will gain an understanding of the ARC program, the roles of mentors and mentees, and strategies for effective mentoring. The curriculum includes 10 modules with podcasts, reading materials, and deliverables reviewed by peer and faculty mentors. Mentoring in ARC involves a partnership between experienced peers and faculty guiding participants in developing research skills.

• Mentorship
• Research
• ARC Program
• Sub-Saharan Africa
• Family Physicians

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1. ORIENTATION FOR ARC PARTICIPANTS August 2019

2. Objectives By the end of the presentation, pilot participants should be able to: Understand the overall ARC program & expectations Recognize the value and roles of mentees and mentors Share challenges to effective mentoring relationships, strategies to address them Initiate a research mentoring relationship Consent to join ARC, take baseline survey, and be ready to start!

3. AfriWon Research Collaborative (ARC) Overview Pilot program developed to address the lack of available mentorship for research among family physicians in sub-Saharan Africa 4-month online program designed to support participants as they develop a research protocol 10 pilot participants (PPs) PPs matched with: Peer Research Mentors (PRMs) Faculty Research Mentors ( FRMs )

4. Who is part of ARC? Pilot Participant Countries Pilot Participants Peer Research Mentors Faculty Research Mentors Advisory Group Working Group

5. ARC Research Training Curriculum 10 modules comprised of a podcast and/or screencast, reading materials, and set deliverables Each deliverable is a part of the full research protocol Will be shared with your peer & faculty mentors to review How to Do Primary Care Research e-book Google classroom, tutorial: https://drive.google.com/open?id=16yOcM0v9VG229XynNxao7w _zHf1D-ztu

6. ARC Mentorship Introduction Mentoring is a partnering relationship between two or more individuals The knowledge-gradient may not necessarily be one way (mentor-mentee) Focus of this project is mentoring young African FPs on developing skills required to write a research protocol de-novo Mentors in ARC are more experienced peers and faculty who will guide and support you through this process

7. STRUCTURE OF ARC MENTORSHIP Initial pairing is based on research interests and skills, may form teams The mentors are encouraged to use motivational interviewing in their mentorship approach; goal to make research enjoyable & support you!

8. ARC Mentorship Logistics PRMs primarily guide and support the PPs through development of the research protocol FRMs are primarily supporting PRMs as they learn mentorship; however each research team may be slightly different ARC Baseline expectations: PRM check-ins with PP on a weekly basis (e.g. WhatsApp text) Monthly call between PP, PRM, and FRM to discuss PP s research work in progress

9. Questions on the ARC Program?

10. Who is a mentee? Eager to learn Self-reflective Takes initiative, reaches out Able and willing to work as a team player Has patience Has a positive attitude Havard edu, 2015

11. What is a mentor? Domains Value Role Model Inspiration Ethicist Moral compass Content Expertise Personal Work-life integration Strategy Political management Coach Foster realistic self-appraisal & independence Sponsor Advocate in the system Networker Connecting to collaborators Booster Cheerleader Kathy Kram, 2014

12. First meeting with your mentor Introduce yourself briefly Who you are, where you practice, academic qualifications, what you are working on Also find out who they are! Be specific on the areas you need mentoring on Reflect on and write down goals in advance Agree on the platform, timing, and expectations for communication and feedback Teams may choose to write down mentee/mentor contract Imperial college of science, 2015

13. Obstacles to successful mentoring relationship Unclear or unrealistic expectations Time pressure Poor interpersonal / communication skills Difficulty with feedback (give/receive) Conflict / differing opinions with local advisor Managing differences Nationality, gender, race, primary language, access to resources, available time to dedicate, organizational context Kathy Kram, 2014

14. Tips for a success: Send a prior notification before your meetings as an organizing principle (specifying what you need help on and confirming availability) Leave space at the beginning of each meeting for your mentor to articulate what is on his/her mind Summarize next steps at the end of the meeting Schedule or confirm follow up appointment with mentor Mentoring Resource Center, Wake Forest University 2018

15. Tips for a success (cont.) Email afterwards succinctly summarizing big takeaways, and expressing thanks Record and follow up on suggestions from mentoring sessions If suggestions do not work out, present your mentor with several potential alternative strategies Use your mentor s preferred form of communication Be respectful of your mentors time: be punctual for meetings, share progress & challenges on goals relevant to your work together Mentoring resource centre, Wake Forest University 2018

16. QUESTIONS?

17. Evaluation of ARC Pilot Outcome evaluation: Survey given at baseline, after finishing ARC Program and 1-year after ARC program. Process evaluation Mid-way and Final feedback survey Recordings of research meetings, program logs Exit Interviews

18. Consent to join ARC program and evaluation We ll now go over the consent form that accompanies the IRB- approved evaluation of this pilot program. Please let us know if you have questions so we can discuss. We will share the link to electronically sign this form!

19. Baseline Survey (5 minutes) Link for to take the baseline survey: https://forms.gle/pweGJrWxtF3a4qjs7 Thank-you so much!