ADA Compliance and Reasonable Accommodations

 
Catapult Training Templates
 
Americans with Disabilities Act
for Supervisors and Managers
 
 
Subtitle Goes Here
Location / Date /  Goes Here
 
ADA Overview
 
Qualified Employees/Applicants
>
    Have or have record of having a substantial
       physical or mental impairment
, or are regarded
       as having such an impairment.
>
    Can perform the essential functions of the job
       
with or without reasonable accommodation
.
 
“Substantial Impairment” –
Significantly limits or restricts a major life activity.
 
 
Who has a substantial impairment?
A. Employee who has a migraine
B. Employee feeling stressed
C. Employee with a broken leg
D. Employee with arthritis
E. Who knows? Just call HR
 
ADA Overview
 
Requires:
>
 Medical 
information kept private
>
 Limits medical inquiries & exams
>
 No 
Discrimination/Retaliation
>
 Reasonable Accommodation
   
(as long as not an undue hardship)
 
 
Reasonable Accommodation
 
>
 Goal: 
Interactive discussion to find a way to help the
employee perform the essential functions of their job
Facility changes (access)
Supportive equipment/devices for job
Accessible training materials/interpreters
Modifying work 
schedule/
More frequent breaks
Remove a minor (NON-essential) job duty
 
Interactive Process
 
1.
Recognize accommodation need
2.
Gather information
3.
Explore possible
accommodations
4.
Choose an accommodation
5.
Implement
 
Interactive Discussion
 
What do you do...
An employee has been coming into work late frequently.
When you address this with them, they say that they are
having a hard time making it to work on time because of
medical treatments they are undergoing.
 
What do you do...
>
Your candidate for a programming role arrives for their
interview with a sign language interpreter.  You begin
the interview and they state they are deaf but can
generally read lips and they only use an interpreter
occasionally.
 
Medical Exams/Inquiries
 
>
 Employers may not ask job applicants about the
existence, nature, or severity of a disability.
>
 Applicants may be asked about their ability to perform
specific job functions (generally ask of ALL candidates).
>
 Any medical exams or questions: Clear with HR. Some
are possible following an offer or after employment..
 
Drug and Alcohol Abuse
 
>
Illegal use of drugs/violating workplace drug rules
are NOT covered by ADA.
>
Those seeking treatment or recovering addicts
are protected.
 
FMLA & ADA
 
Leave can be an ADA accommodation – HR will assess.
 
What do you do...
>
Your employee asks if they can work from
home because of anxiety, but they are in retail
sales.
 
Questions?
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The content provides information on the Americans with Disabilities Act (ADA) and the responsibilities of supervisors and managers in accommodating employees with disabilities. It covers the definition of substantial impairment, the ADA overview, reasonable accommodations, and the interactive process involved in providing support. Supervisors are guided on recognizing accommodation needs, exploring solutions, and implementing necessary adjustments to help employees perform their job functions effectively. The importance of interactive discussions involving HR, healthcare providers, and other departments is emphasized to address undue hardships and ensure compliance with ADA regulations.

  • ADA Compliance
  • Reasonable Accommodations
  • Workplace Accommodations
  • Interactive Process
  • ADA Overview

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  1. Catapult Training Templates

  2. Americans with Disabilities Act for Supervisors and Managers Subtitle Goes Here Location / Date / Goes Here

  3. ADA Overview Qualified Employees/Applicants > Have or have record of having a substantial physical or mental impairment, or are regarded as having such an impairment. > Can perform the essential functions of the job with or without reasonable accommodation. Substantial Impairment Significantly limits or restricts a major life activity.

  4. I TIME Who has a substantial impairment? A. Employee who has a migraine B. Employee feeling stressed C. Employee with a broken leg D. Employee with arthritis E. Who knows? Just call HR

  5. ADA Overview Requires: > Medical information kept private > Limits medical inquiries & exams > No Discrimination/Retaliation > Reasonable Accommodation (as long as not an undue hardship)

  6. Reasonable Accommodation > Goal: Interactive discussion to find a way to help the employee perform the essential functions of their job Facility changes (access) Supportive equipment/devices for job Accessible training materials/interpreters Modifying work schedule/More frequent breaks Remove a minor (NON-essential) job duty

  7. Interactive Process 1. Recognize accommodation need 2. Gather information 3. Explore possible accommodations 4. Choose an accommodation 5. Implement

  8. Interactive Discussion Human Resources Undue Hardship Other Depts Facilities/IT Employee Healthcare Provider Supervisor

  9. I TIME What do you do... An employee has been coming into work late frequently. When you address this with them, they say that they are having a hard time making it to work on time because of medical treatments they are undergoing.

  10. I TIME What do you do... >Your candidate for a programming role arrives for their interview with a sign language interpreter. You begin the interview and they state they are deaf but can generally read lips and they only use an interpreter occasionally.

  11. Medical Exams/Inquiries > Employers may not ask job applicants about the existence, nature, or severity of a disability. > Applicants may be asked about their ability to perform specific job functions (generally ask of ALL candidates). > Any medical exams or questions: Clear with HR. Some are possible following an offer or after employment..

  12. Drug and Alcohol Abuse >Illegal use of drugs/violating workplace drug rules are NOT covered by ADA. >Those seeking treatment or recovering addicts are protected.

  13. FMLA & ADA Leave can be an ADA accommodation HR will assess. NEED FOR LEAVE1.FMLA? ASSESSMENT FMLA /OTHER ENDS ADA? Accommodate ADA Leave 2.OTHER? Hardship? 3.ADA?

  14. I TIME What do you do... >Your employee asks if they can work from home because of anxiety, but they are in retail sales.

  15. Questions?

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