2023-2024 AGM Meeting Highlights and Updates

2023-2024 AGM MEETING

Team presentation Junior team (Coach Al) Junior team (Coach Al) Open team (Coach Sandra) Open team (Coach Sandra) Intermediate Intermediate team (Coach Brad) team (Coach Brad)

Supper

WELCOME TO THE 2024 AGM

Welcome A A sincere sincere Thank Agenda for the AGM Agenda for the AGM Thank you you to all the to all the players players and parents for a and parents for a successful successful 2023 2023- -2024 2024 season season. . Approval Approval of last of last years years AGM minutes AGM minutes Financial report Financial report Executive Executive reports reports Amendments Amendments to to our our Constitution Constitution Elections Elections ( (President Coordinator Coordinator 1 1 year President, , Treasurer year) ) Treasurer, , Fundraising Fundraising Coordinator Coordinator, Administrative Assistant for 2 , Administrative Assistant for 2 years years and and Volunteer Volunteer

Approval of 2023 AGM minutes Photocopy

Financial report Marcel Kampen Photocopy

HDSHA President Mike Sguin Re Re- -cap Great Great showing All teams All teams participated three three teams in the teams in the tournament Junior team Junior team finalist finalist at the We We had had a couple of suspensions a couple of suspensions this by by our our coaches and the coaches and the Executive The The Executive Executive Committee Committee would pushers pushers for for your your help cap on on season season: : showing by all participated in the by all three three teams. (Jr teams. (Jr Osha in the Cruiser s Cruiser s Cup and tournament. . at the Montreal Montreal tournament this season Executive). ). would like to help with with the the players players during Osha Champs, Champs, Intermediate Cup and Blizzzard Blizzzard tournament Intermediate Osha tournament. . Again Osha Silver) Silver) Again, a , a great great showing showing from from all all tournament. . season and a couple of warning and a couple of warning letters letters ( (which which was was dealt dealt with with like to say say a a Thank Thank you during the the season you to all the coaches, managers, to all the coaches, managers, trainers season. . trainers, ,

HDSHA President Mike Sguin Next Next season Waiting Waiting on the City to on the City to confirm We We are are hoping hoping to have August 1st August 1st our our number We We are are expecting expecting to have more new see see a a continuing continuing growth We We are are expecting expecting to Possible change to the Open team Possible change to the Open team from We We are are always always looking looking for fundraisers fundraisers. All help . All help is is greatly season for for our our Association: Association: confirm our to have players players commitments number of teams of teams participating to have more new players growth with with our our numbers to ice ice three three teams like teams like this our Ice for Ice for next commitments as participating in OSHA players next numbers. . this past from West division to the East division ( West division to the East division (Kawartha for volunteers volunteers for coach, trainer, managers, for coach, trainer, managers, pushers greatly appreciated appreciated. . next season season. . as soon in OSHA next next season season in the Junior and Open teams. in the Junior and Open teams. We soon as possible as possible since next season since we we need need to to confirm confirm by by season. . We want want to to past season season. . Kawartha furthest pushers and to help and to help with furthest away with away). ).

HDSHA President Mike Sguin OSHA news: OSHA news: STO: STO: Tryouts Tryouts for for next next season season will will be be in August. Associations in August. Associations will will get get information in June. information in June. (New) (New) Hockey Canada mandate: Hockey Canada mandate: Every Check Check with with Vulnerable Vulnerable Sector members members can can bring bring with Every bench before being being registered with them them to the police stations. to the police stations. bench staff registered. The OSHA staff member member and on . The OSHA Executive and on- -ice ice volunteer volunteer will Executive will will need need a Criminal Record a Criminal Record will need need to draft a to draft a letter Sector before letter so so that that (New) (New) Coach certification: All coaches Coach certification: All coaches need need the Community Sport Coach 1 the Community Sport Coach 1 Intro to Coach. Intro to Coach. ( (Reminder Reminder) ) Trainers Trainers: All teams : All teams need need one one certified certified trainer on the trainer on the bench bench. . (New): (New): Brant entire entire league Brant would would like to return to the like to return to the league league by June 1st. by June 1st. league after after 8 8 years years being being away away. . They They need need to to bring bring a a proposal proposal to the to the (New): (New): Hybrid Hybrid icing icing will will be be in place in place next next season season for the AB division. for the AB division. (New): (New): Junior division Junior division will will play play 3 3 periods periods of 15 minutes of 15 minutes next next season season. .

HDSHA President Mike Sguin Arena Arena renovations renovations ( (Thanks - Wider doors to arena rink. - Sliding entrance doors to the arena drop off area. - Magnetic holders to keep double doors open near dressing rooms. - More accessible parking at the back of the arena - We are also ordering a banner with our logo and website link at the arena *End of the rink. Thanks Denise!) Denise!)

Executive reports Brad Fairman Registrar Allen Hierlihy Public relations and Volunteer Coordinator (Interim) Hockey Operations Terry Collison Fundraising Denise Hierlihy

HDSHA Constitutional Amendments Proposed changes to the Constitution: Article VI Section 4. Treasurer viii. Be one of Three Signing Officers of the Association. (new)

HDSHA Constitutional Amendments Proposed changes to the Constitution: Article XX Section 1 Team Structure (existing) ii. HDSHA will offer a Junior Development program for players age 6 6 years to 15 years (as of December 31, xxxx) of that registration year. (New) ii. HDSHA will offer a Junior Development program for players age 5 5 years to 15 years (as of December 31, xxxx) of that registration year. Section 2 Eligible Players (existing)i. Minimum age requirement shall be 6 6 years as of December 31st of the registration year. Exceptions to the minimum age limit may be granted on request. (new) i. Minimum age requirement shall be 5 years as of December 31st of the registration year. Exceptions to the minimum age limit may be granted on request.

HDSHA Constitutional Amendments Article XX Section 14 Player release (Season and tournaments) (new) i. A written request from the player (or a family member) stating the reason for a demand of a release needs to be submitted to the President and the Hockey Operations Coordinator. Once received, a special meeting with the Executive will be held to discuss the release in which if granted, two Executive members will sign the release form. If not granted, the President will notify the player of the decision. (new) ii. A player of our Association can play with other OSHA clubs in tournament play only if the player s HDSHA team is not playing in that tournament or has a scheduled game during tournament play. A written request to the Hockey Operations Coordinator and cosigned by the President is needed for the release of the player for the tournament. (new)

Executive Committee nominations and elections ELECTION OF OFFICERS ELECTION OF OFFICERS i. Elections will be held every two years at the AGM WHICH IS CONDUCTED in the month of May. On the even year, the elections shall be for the positions of President, Treasurer, Administrative Assistant and even year, the elections shall be for the positions of President, Treasurer, Administrative Assistant and Fundraising Coordinator. Fundraising Coordinator. On the odd year, elections shall be for the positions of Vice President, Volunteer Coordinator, Public Relations Coordinator, Registration Coordinator and Hockey Operations Coordinator. ii. The Executive will appoint an independent Election Chairperson prior to the Election Meeting. iii. The Election shall be conducted in recognized manner and voting will be by secret ballot. All ballots will be distributed, collected, counted and recorded by the Chairperson. iv. A majority vote will carry. v. In the event of a tie, there will be a second or third ballot if required. vi. All nominations must be confirmed by the nominee. vii. All nominees must be present at the election meeting or must send a letter to the election chairperson which declares the nominees intention to stand for election for a specific position. On the

Executive Committee nominations and elections ELIGIBILTY OF VOTERS ELIGIBILTY OF VOTERS i. All Registered Players from the current Season shall have one one vote each. ii. A player s vote may be designated to a parent or guardian. iii. Votes by Proxy will not be allowed. iv. One vote per registration will be allowed. v. Members who are on the executive shall not get an extra vote.

Executive Committee nominations and elections President President i. Preside over all meetings. ii. Call special meetings. iii. Carry out the provisions of the constitution. iv. Oversee all committee activities. v. Be one of three signing Officers of the Association vi. Exercise the powers of the Executive in an Emergency. Nominations? N/A Mike Seguin Nominations? N/A Mike Seguin

Executive Committee nominations and elections Treasurer Treasurer i. Handle funds and finances for club. ii. Keep financial records. iii. Pay bills and release funds as voted by the general membership. iv. Make financial reports at least once a month at the meeting. v. Develop and an annual budget for the HDSHA Executive to Review and Approve. vi. Shall Hand over all Financial Property of the HDSHA President upon resignation. vii. Shall CO-ORDINATE the Investment of HDSHA funds based on the directives of the HDSHA Executive. Nominations? Nominations?

Executive Committee nominations and elections Fundraising Coordinator Fundraising Coordinator i. Shall be responsible for the co-ordination of all the Fundraising Activities of the HDSHA. ii. Shall keep an accurate record of all Fundraising Activities. iii. Shall obtain the approval of the HDSHA executive for all fundraising activities. iv. Shall submit all monies from fundraising activities to the treasurer, who will deposit the same into the appropriate HDSHA account. v. Actively pursue any grants which are available to the HDSHA. vi. Shall Actively pursue sponsorship opportunities for the HDSHA. vii. Shall apply for any license that may be required for any fundraising project. viii. Shall ensure all fundraising cheques are issued to HDSHA. Nominations? Nominations?

Executive Committee nominations and elections Administrative Assistant Administrative Assistant i. Record and keep accurate minutes of all meetings and distribute in a timely manner. ii. Act as correspondence clerk. iii. Print and distribute agenda for all meetings. iv. Responsible for the collection of mail from the associations mailbox and keep correspondence recorded in a log book. Nominations? Kerry Nominations? Kerry Nimijohn Nimijohn all in favor accepted, all in favor accepted,

Executive Committee nominations and elections Volunteer Coordinator (1 year) Volunteer Coordinator (1 year) i. Shall explore all avenues of potential volunteer recruitment. ii. Shall work with the executive regarding the development of a volunteer application forms and a formalized screening process. iii. Shall keep a complete and regularly updated record of all volunteers. This will include phone number and addresses. iv. Shall assist student volunteers with logging of hours and tasks for School requirements. Nominations? Nominations?

THANK YOU EVERYONE THANK YOU EVERYONE FOR THE GREAT SEASON! FOR THE GREAT SEASON! WE CANNOT WAIT FOR WE CANNOT WAIT FOR THE 2024 THE 2024- -2025 SEASON. 2025 SEASON. GO SLEDGEHAMMERS! GO SLEDGEHAMMERS!