Understanding the WSP Audit Process
Explore the key elements of a WSP audit, including roles and responsibilities, audit types, objectives, and scoring criteria. Learn how WSP audits offer learning opportunities and drive continuous improvement in organizational quality. Get insights on how to assess WSP completeness and effectiveness through a rigorous scoring system, aiming for excellence in WSP quality and maturity.
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NOTE TO AUDITOR: Delete this slide prior to delivering the presentation. This is a PPT template intended for use at an audit inception meeting. It must be customized prior to use. Areas requiring customization are marked with green boxes (see below). Replace this Replace this example with example with the actual/customized actual/customized audit plan audit plan the
WSP AUDIT INCEPTION MEETING
Inception meeting overview SLIDE 3 1 2 3 Briefly review WSP roles and responsibilities of all participants Discuss WSP audit type and objectives Review and agree on audit plan
Review of roles and responsibilities SLIDE 4 Review WSP-related roles of those in the room
WSP auditing SLIDE 5 Choose the right combination and delete the rest Type of audit: Internal / external / formal / informal Objectives: To check that the WSP is complete, up-to-date and implemented in practice To support continuous improvement of the WSP Organizational quality insurance To prepare for an external audit (???) Regulatory compliance (???) Edit or delete bullet list as appropriate, deleting (???)
WSP auditing SLIDE 6 WSP audits are a great learning opportunity for all involved. I look forward to learning about your organization and to sharing ideas from my experiences elsewhere. I m sure we can all agree, no matter how good a system is, there is always room for improvement! WSP audits are about learning and improving and should always be carried out in an open, transparent manner.
Scoring SLIDE 7 30 questions to assess WSP completeness, implementation in practice and effectiveness. Each question scored 0-4. Scoring is designed to be strict and requires evidence. High scores are not easy to achieve!
Scoring SLIDE 8 Grand total score: _____ / 120 115 120 103 114 91 102 79 90 61 78 60 Priority attention needed Attention needed Excellent Very good Good Average Likely score for many new WSPs. A great achievement for an early WSP audit. Highest achievement. Will generally take many years of hard work to reach this level of WSP quality and maturity.
Audit plan SLIDE 9 Replace this example with the actual/customized audit plan DAY 1 Time Activity Who should participate? Auditor(s), upper management, WSP team members Purpose To review audit plan and objectives and to make expectations clear Clarify questions from WSP review, gather further information Select field sites to visit in the afternoon for auditor to understand accuracy of WSP document and implementation in practice 08:30 09:00 Inception meeting 9:00 11:30 Auditor(s) + WSP team members Interviews Agree on field site(s) to visit 11:30 12:00 Auditor(s) + WSP team members LUNCH BREAK Visit to agreed field site(s) Auditor(s) + WSP team members + appropriate operation staff 13:00 17:00 To check information in WSP against situation in the field
Audit plan SLIDE 10 Replace this example with the actual/customized audit plan DAY 2 Time Activity Who should participate? Purpose Complete note taking/scoring from Day 1; organize information gaps to be filled on Day 2 Closed auditor session 08:00 10:00 Auditor(s) only Interviews + document review Auditor(s) + WSP team members 10:00 12:00 Information gathering LUNCH BREAK Interviews + document review Auditor(s) + WSP team members 13:00 17:00 Information gathering
Audit plan SLIDE 11 Replace this example with the actual/customized audit plan DAY 3 Time Activity Who should participate? Purpose Complete note taking/scoring; complete draft audit report; prepare for exit meeting Closed auditor session 08:00 11:00 Auditor(s) only Auditor(s), upper management, WSP team members 11:00 12:00 Exit meeting Review audit findings and agree on next steps END OF AUDIT
Questions? SLIDE 12 Any questions or comments?
