Post Award Fiscal Compliance: Who We Are and What We Do
Post Award Fiscal Compliance (PAFC) assists campus and central administrative units in mitigating non-compliance risks with sponsor terms and conditions by monitoring compliance, interpreting award requirements, providing training, and enhancing internal controls. The team includes Matt Gardner, Assistant Director, and a Compliance Analyst. They work closely with departments to ensure adherence to federal, state, and UW policies. PAFC also serves as subject matter experts on cost sharing and consults on various fiscal compliance topics.
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POST AWARD FISCAL COMPLIANCE: WHO WE ARE AND WHAT WE DO
About Post Award Fiscal Compliance (PAFC) Assisting campus and central administrative units with information, training, and advice to mitigate the risk of non-compliance with sponsor terms and conditions. Two-person team > Matt Gardner, Assistant Director > TBH, Compliance Analyst > Central email contact: gcafco@uw.edu > Website: https://finance.uw.edu/pafc/
What does PAFC do? Monitor compliance with federal, state, and UW policies, as well as other Sponsor terms and conditions Interpret Award requirements Provide post award fiscal compliance training to the University Work with departments to examine and enhance internal controls Cost Share subject matter experts Consult with departments on any topic related to fiscal compliance
UW Finance at a Glance UW Finance Research Student Accounting (RSA) Enterprise Services Financial Accounting Treasury PAFC SFS MAA RCO GCA Cash Mgt SDA C2 Data Grp ISC Procmnt. Public Rcds Rcds Mgmt Banking & Acctg EIO Fin. Rptg Merchant Svcs Asset Mgmt Forecasting Ops Admin Cash Gov.
UW Office of Research at a Glance UW Office of Research Office of Sponsored Programs (OSP) Human Subjects Division Research Compliance Export Controls Finance and Reporting CORE ORIS Animal Care
UW Governance Office of the President Provost and Executive VP Office of Research UW Finance
The Cost Principles > All costs charged to a sponsored award must be: Reasonable: > Is the cost necessary? Is the price paid comparable across vendors/sources? Are costs consistent with established policies? Allocable > Does the cost benefit the objectives of the award? Was it incurred during the period of performance? Allowable > Is the cost permitted under the sponsor s regulations, terms, conditions, or UW policy? Consistently Treated > Is the cost consistently treated as a direct or indirect expense?
Cost Principles - Continued > Costs cannot be charged to an award for budgetary convenience i.e. in order to spend down remaining funds. > Certain costs are considered high risk and scrutinized heavily by auditors: Food Equipment purchases in the last 90 days Travel Cost transfers
Compliance Tips > Read your Award document and understand the sponsor s terms, considitons, and/or regulations > Establish and document Department s internal controls Roles and responsibilities Separation of duties Expenditure review and reconciliations Documentation > Ask for assistance, if needed PAFC, OSP, or GCA
Contacting PAFC > If your question relates to a specific Award, please provide a UW budget or an eGC1 number Many questions can only be answered in light of a specific sponsor or award terms and conditions > One-business day turnaround on emails > Website with compliance content and links https://finance.uw.edu/pafc/ > GCA s website has content on UW s Cost Share policies and process https://finance.uw.edu/gca/cost-share
Resources > Central Email: gcafco@uw.edu > Web: PAFC: https://finance.uw.edu/pafc/ GCA: https://finance.uw.edu/gca/gca-home > Matt Gardner: > Phone: 206-543-2610 > Email: mgard4@uw.edu > Also on MSFT Teams > and Zoom
