San Francisco Juvenile Probation Department Budget Overview FY 2020-21 & FY 2021-22

The San Francisco Juvenile Probation Department's budget overview for FY 2020-21 & FY 2021-22 includes details on the budget process, economic projections, updated budget priorities, and responses to the COVID-19 pandemic. With impending deficits and fund reductions, the department aims to prioritize core services, evaluate operations for realignment, and provide equitable services for vulnerable populations.

• San Francisco
• Juvenile Probation
• Budget Overview
• FY 2020-21
• FY 2021-22

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1. Juvenile Probation Department Budget Overview Proposed Budget FY 2020-21 & FY 2021-22 June 8, 2020 Juvenile Probation Department City and County of San Francisco Chief Katherine Weinstein Miller

2. Budget Process, FY 20-21 & FY 21-22 ORIGINAL CITYWIDE PROCESS: Mayor released budget instructions in December 2019 General Fund reductions of 3.5% in FY 2020-21, growing to 7.0% in FY 2021-22 Departments to make reductions without layoffs Departments submitted budgets for FY20 & 21 by February 21 Mayor to present proposed budget to BOS by June 1 BOS reviews proposed budget in June and July; Mayor signs in July MODIFIED JPD PROCESS (this year only): JPD to submit placeholder budget by February 21, actual budget by April 15 COVID-19 ADAPTED CITYWIDE PROCESS: Mayor released new budget instructions May 18 Departments to submit modified FY20-21 & 21-22 budgets to Mayor by June 12 Mayor to present proposed budget to BOS by August 1 BOS to review proposed budget in August and September; Mayor to sign by October 1 2

3. Economic Projections, FY 20-21 & FY 21-22 City Fiscal Update issued 5/13/20 by Controller, Board of Supervisors Budget and Legislative Analyst and the Mayor s Budget Office: $1.7 billion deficit projected in current FY and upcoming two-year budget as result of the economic impact of the COVID-19 pandemic Current spending for the COVID-19 Emergency Response effort approximately $375 million for the current FY http://openbook.sfgov.org/webreports/details3.aspx?id=2823 Per Mayor s Budget office on 5/18/20, initial projection is not viable; will take 4 years to return to current revenue while expenditures continue to grow State Fiscal Update issued 5/7/20 by Governor projects $54.3 billion deficit in FY 2020-21 Projected deficit equals nearly 37% of General Fund spending Governor s May 5/14/20 Revise Budget: Reduced JPD s state apportionments Proposed the realignment of DJJ to county probation departments 3

4. Updated Budget Priorities, FY 20-21 & FY 21-22 Meet General Fund reduction requirements (next slide) Prioritize core services that provide critical government functions Evaluate current operations for realignment with City outlined COVID operating measures and guidelines What operations can and should be performed remotely? What services need to be provided in person? And how? What services can be moved online? Prioritize services for vulnerable populations and providing equitable services for underserved populations 4

5. Updated Budget Priorities, FY 20-21 & FY 21-22 Meet General Fund reduction requirements (next slide) Prioritize core services that provide critical government functions Evaluate current operations for realignment with City outlined COVID operating measures and guidelines What operations can and should be performed remotely? What services need to be provided in person? And how? What services can be moved online? Prioritize services for vulnerable populations and providing equitable services for underserved populations 5

6. Updated Dept. Reduction Plans, FY 20-21 & FY 21-22 Mandatory budget reductions to help close the deficit Required reduction of General Fund support Equivalent to 10% of adjusted GFS in FY 20-21 Growing to 15% in FY 21-22 (an additional 5%) Additional 5% in second year contingency in FY 20-21 if fiscal conditions worsen Non-General Fund departments and funds must balance within their own revenue projections 6

7. Updated Dept. Reduction Plans, Contd When developing reduction plans, prioritize solutions that maintain core functions at modified levels. Consider: Contract savings reduce or cancel underperforming contracts, services that do not conform to physical distancing, or those supporting non-essential activities For necessary contracts, consider re-bidding at reduced rates Reductions of personnel costs including elimination of vacant positions, attrition savings, or project suspensions Streamlining operations and consolidation New revenue options 7

8. Current Placeholder Budget and Proposed Budget, FY 19-20, FY 20-21 & FY 21-22 2020-2021 Departmental Proposed Budget 2021-2022 Departmental Proposed Budget 2020-2021 Placeholder Budget Authorized Positions Total Authorized 218.48 193.60 192.25 Non-Operating Positions (cap/other) (5.00) (5.00) (5.00) Net Operating Positions 213.48 188.60 187.25 Sources InterGovernmental Rev-Federal 2,046,805 1,774,214 1,774,214 7,410,906 7,213,048 7,213,048 3,000 3,000 3,000 10,000 10,000 10,000 180,000 180,000 180,000 36,076,294 32,892,734 31,099,192 Intergovernmental Rev-State Charges for Services Other Revenues Expenditure Recovery General Fund Support Sources Total 45,727,005 42,072,996 40,279,454 Uses - Operating Expenditures Salaries Mandatory Fringe Benefits Non-Personnel Services City Grant Program 22,529,823 19,677,046 20,161,499 11,362,971 9,797,122 10,419,508 4,895,896 5,445,896 4,895,896 235,000 235,000 235,000 2,006,795 1,956,795 - 755,170 612,670 552,670 414,960 414,960 414,960 3,833,744 3,933,507 3,599,921 46,034,359 42,072,996 40,279,454 Capital Outlay Materials & Supplies Programmatic Projects Services Of Other Depts Uses Total Uses - Division Description JUV Children'S Baseline 2,467,210 2,906,740 2,142,692 12,588,863 11,574,538 9,889,869 18,803,195 16,765,847 16,843,276 12,175,091 10,825,871 11,403,617 46,034,359 42,072,996 40,279,454 JUV General JUV Juvenile Hall JUV Probation Services Uses by Division Total 8 5/15/2020

9. Current Placeholder Budget and Proposed Budget, FY 19-20, FY 20-21 & FY 21-22 2020-2021 Departmental Proposed Budget 2021-2022 Departmental Proposed Budget 2020-2021 Placeholder Budget Authorized Positions Total Authorized 218.48 193.60 192.25 Non-Operating Positions (cap/other) (5.00) (5.00) (5.00) Net Operating Positions 213.48 188.60 187.25 Sources InterGovernmental Rev-Federal 2,046,805 1,774,214 1,774,214 7,410,906 7,213,048 7,213,048 3,000 3,000 3,000 10,000 10,000 10,000 180,000 180,000 180,000 36,076,294 32,892,734 31,099,192 Intergovernmental Rev-State Charges for Services Other Revenues Expenditure Recovery General Fund Support Sources Total 45,727,005 42,072,996 40,279,454 Uses - Operating Expenditures Salaries Mandatory Fringe Benefits Non-Personnel Services City Grant Program 22,529,823 19,677,046 20,161,499 11,362,971 9,797,122 10,419,508 4,895,896 5,445,896 4,895,896 235,000 235,000 235,000 2,006,795 1,956,795 - 755,170 612,670 552,670 414,960 414,960 414,960 3,833,744 3,933,507 3,599,921 46,034,359 42,072,996 40,279,454 Capital Outlay Materials & Supplies Programmatic Projects Services Of Other Depts Uses Total Uses - Division Description JUV Children'S Baseline 2,467,210 2,906,740 2,142,692 12,588,863 11,574,538 9,889,869 18,803,195 16,765,847 16,843,276 12,175,091 10,825,871 11,403,617 46,034,359 42,072,996 40,279,454 JUV General JUV Juvenile Hall JUV Probation Services Uses by Division Total 9 5/15/2020

10. Current Placeholder Budget and Proposed Budget, FY 19-20, FY 20-21 & FY 21-22 2020-2021 Departmental Proposed Budget 2021-2022 Departmental Proposed Budget 2020-2021 Placeholder Budget Authorized Positions Total Authorized 218.48 193.60 192.25 Non-Operating Positions (cap/other) (5.00) (5.00) (5.00) Net Operating Positions 213.48 188.60 187.25 Sources InterGovernmental Rev-Federal 2,046,805 1,774,214 1,774,214 7,410,906 7,213,048 7,213,048 3,000 3,000 3,000 10,000 10,000 10,000 180,000 180,000 180,000 36,076,294 32,892,734 31,099,192 Intergovernmental Rev-State Charges for Services Other Revenues Expenditure Recovery General Fund Support Sources Total 45,727,005 42,072,996 40,279,454 Uses - Operating Expenditures Salaries Mandatory Fringe Benefits Non-Personnel Services City Grant Program 22,529,823 19,677,046 20,161,499 11,362,971 9,797,122 10,419,508 4,895,896 5,445,896 4,895,896 235,000 235,000 235,000 2,006,795 1,956,795 - 755,170 612,670 552,670 414,960 414,960 414,960 3,833,744 3,933,507 3,599,921 46,034,359 42,072,996 40,279,454 Capital Outlay Materials & Supplies Programmatic Projects Services Of Other Depts Uses Total Uses - Division Description JUV Children'S Baseline 2,467,210 2,906,740 2,142,692 12,588,863 11,574,538 9,889,869 18,803,195 16,765,847 16,843,276 12,175,091 10,825,871 11,403,617 46,034,359 42,072,996 40,279,454 JUV General JUV Juvenile Hall JUV Probation Services Uses by Division Total 10 5/15/2020

11. JPD Projected Revenue Sources, $42.1 M, FY 20-21 All JPD Revenue Sources FY 20-21, $42.1 Million Grant Revenue Streams FY 20-21, $9.2Million Local, Private, $10,000 , 0% $183,000 , 2% Local, $183,000 , 1% Private, $10,000 , 0% Federal, $1,774,214 , 19% State, $7,213,048 , 17% Federal, $1,774,214 , 4% State, $7,213,048 , 79% General Fund, 32,892,734 , 78% 5

12. State Grant Revenue Apportionments Funding Name FY 20-21 Allocation Allowable Uses Source Juvenile Justice Crime Prevention Act (JJCPA) Services to support justice involved and at-risk youth so that they transition to adulthood successfully. SF leads the state in passing these funds to CBOs. All funds go through DCYF. Vehicle License Fees $ 2,370,867 (No change from FY 19-20) Youthful Offender Block Grant (YOBG) $2,302,853 (-$386,965 from FY 19-20) Appropriate rehabilitative and supervision services for justice involved youth. JPD uses funds to support both operations and CBOs. Sales Tax Juvenile Probation Activities Fund (JPAF) Vehicle License Fees $2,909,406 (No change from FY 19-20) JPD services to justice-involved youth and their families. Juvenile Reentry Grant (JRG) CA JPD evidence-based supervision and detention practices and rehabilitative services for youth returning from DJJ. General Fund $120,041 Juvenile Probation Camp Fund (JPCF) Vehicle License Fees $0 (-$18,961 from FY 19-20; -$111,937 from FY 18-19) JPD operation of Log Cabin Ranch 12

13. Federal Grant Revenue Title IV-E Funding Name FY 20-21 Projected Allowable Uses Source Title IV-E JPD case management of children in foster care, foster care related court activities, pre-placement case management for youth at imminent risk of being placed in foster care, and administrative overhead. Social Security Act Entitlement $1,774,214 (-$272,591 from FY 19-20) 13

14. Current Placeholder Budget and Proposed Budget, FY 19-20, FY 20-21 & FY 21-22 2020-2021 Departmental Proposed Budget 2021-2022 Departmental Proposed Budget 2020-2021 Placeholder Budget Authorized Positions Total Authorized 218.48 193.60 192.25 Non-Operating Positions (cap/other) (5.00) (5.00) (5.00) Net Operating Positions 213.48 188.60 187.25 Sources InterGovernmental Rev-Federal 2,046,805 1,774,214 1,774,214 7,410,906 7,213,048 7,213,048 3,000 3,000 3,000 10,000 10,000 10,000 180,000 180,000 180,000 36,076,294 32,892,734 31,099,192 Intergovernmental Rev-State Charges for Services Other Revenues Expenditure Recovery General Fund Support Sources Total 45,727,005 42,072,996 40,279,454 Uses - Operating Expenditures Salaries Mandatory Fringe Benefits Non-Personnel Services City Grant Program 22,529,823 19,677,046 20,161,499 11,362,971 9,797,122 10,419,508 4,895,896 5,445,896 4,895,896 235,000 235,000 235,000 2,006,795 1,956,795 - 755,170 612,670 552,670 414,960 414,960 414,960 3,833,744 3,933,507 3,599,921 46,034,359 42,072,996 40,279,454 Capital Outlay Materials & Supplies Programmatic Projects Services Of Other Depts Uses Total Uses - Division Description JUV Children'S Baseline 2,467,210 2,906,740 2,142,692 12,588,863 11,574,538 9,889,869 18,803,195 16,765,847 16,843,276 12,175,091 10,825,871 11,403,617 46,034,359 42,072,996 40,279,454 JUV General JUV Juvenile Hall JUV Probation Services Uses by Division Total 14 5/15/2020

15. Current Placeholder Budget and Proposed Budget, FY 19-20, FY 20-21 & FY 21-22 2020-2021 Departmental Proposed Budget 2021-2022 Departmental Proposed Budget 2020-2021 Placeholder Budget Authorized Positions Total Authorized 218.48 193.60 192.25 Non-Operating Positions (cap/other) (5.00) (5.00) (5.00) Net Operating Positions 213.48 188.60 187.25 Sources InterGovernmental Rev-Federal 2,046,805 1,774,214 1,774,214 7,410,906 7,213,048 7,213,048 3,000 3,000 3,000 10,000 10,000 10,000 180,000 180,000 180,000 36,076,294 32,892,734 31,099,192 Intergovernmental Rev-State Charges for Services Other Revenues Expenditure Recovery General Fund Support Sources Total 45,727,005 42,072,996 40,279,454 Uses - Operating Expenditures Salaries Mandatory Fringe Benefits Non-Personnel Services City Grant Program 22,529,823 19,677,046 20,161,499 11,362,971 9,797,122 10,419,508 4,895,896 5,445,896 4,895,896 235,000 235,000 235,000 2,006,795 1,956,795 - 755,170 612,670 552,670 414,960 414,960 414,960 3,833,744 3,933,507 3,599,921 46,034,359 42,072,996 40,279,454 Capital Outlay Materials & Supplies Programmatic Projects Services Of Other Depts Uses Total Uses - Division Description JUV Children'S Baseline 2,467,210 2,906,740 2,142,692 12,588,863 11,574,538 9,889,869 18,803,195 16,765,847 16,843,276 12,175,091 10,825,871 11,403,617 46,034,359 42,072,996 40,279,454 JUV General JUV Juvenile Hall JUV Probation Services Uses by Division Total 15 5/15/2020

16. Proposed Vacant Position Eliminations Vacant Funded Positions: Administrative Division: Senior Clerk Senior Administrative Analyst Industrial Hygienist Stationary Engineers (2) Juvenile Hall: Counselors (10) Senior Counselors (2) Total Position Reduction: 27 Funded FTE 8 Unfunded FTE Probation Services: Probation Officers (8) Senior Management Assistant Training Officer Vacant Unfunded Positions: Log Cabin Ranch Counselors (8) 16

17. Additional Salary Line Item Adjustments Defunding of Food Services Manager Both FY 2020-21 & 2021-22 Overtime reductions: Current year budget is $1,400,000 FY 2020-21: Reduction of $50,000 FY 2021-22: Reduction of $400,000 17

18. Current Placeholder Budget and Proposed Budget, FY 19-20, FY 20-21 & FY 21-22 2020-2021 Departmental Proposed Budget 2021-2022 Departmental Proposed Budget 2020-2021 Placeholder Budget Authorized Positions Total Authorized 218.48 193.60 192.25 Non-Operating Positions (cap/other) (5.00) (5.00) (5.00) Net Operating Positions 213.48 188.60 187.25 Sources InterGovernmental Rev-Federal 2,046,805 1,774,214 1,774,214 7,410,906 7,213,048 7,213,048 3,000 3,000 3,000 10,000 10,000 10,000 180,000 180,000 180,000 36,076,294 32,892,734 31,099,192 Intergovernmental Rev-State Charges for Services Other Revenues Expenditure Recovery General Fund Support Sources Total 45,727,005 42,072,996 40,279,454 Uses - Operating Expenditures Salaries Mandatory Fringe Benefits Non-Personnel Services City Grant Program 22,529,823 19,677,046 20,161,499 11,362,971 9,797,122 10,419,508 4,895,896 5,445,896 4,895,896 235,000 235,000 235,000 2,006,795 1,956,795 - 755,170 612,670 552,670 414,960 414,960 414,960 3,833,744 3,933,507 3,599,921 46,034,359 42,072,996 40,279,454 Capital Outlay Materials & Supplies Programmatic Projects Services Of Other Depts Uses Total Uses - Division Description JUV Children'S Baseline 2,467,210 2,906,740 2,142,692 12,588,863 11,574,538 9,889,869 18,803,195 16,765,847 16,843,276 12,175,091 10,825,871 11,403,617 46,034,359 42,072,996 40,279,454 JUV General JUV Juvenile Hall JUV Probation Services Uses by Division Total 18 5/15/2020

19. Other GF Expenditure Line Items - Reductions Non-Personnel Services: Eliminate LCR security contract, FY 2021-22 ($550,000) Capital Outlay: Eliminate paint peeling project, FY 2020-21 ($50,000) Materials & Supplies: Eliminate LCR materials, supplies, food both FYs ($202,500) Services of Other Departments: Eliminate DPH workorder for clinician ($145,000) Eliminate LCR water costs, FY 2021-22 ($265,000) Reduce HSA work order for Eligibility Workers, FY 2021-22 ($77,849) Reduce DPH Hazardous Materials Handling MOU both FYs ($1,820) 19

20. Other GF Expenditure Line Items - Increases COVID-Related Line Item Increases: Equipment & software to support remote work & activities: $30,000 in FY 2020-21 Increased facility cleaning & sanitizing: $30,000 in FY 2020-21 Title IV-E Timekeeping: $15,000 to HSA for time study program both FYs 20

21. General Fund Budget Uses, FY 20-21 & FY 21-22 Capital Projects, $ .0M, 0% Interdepartmenta l Services, $ 3.5M, 11% Interdepartmen tal Services, $ 3.8M, 11.1% Materials & Supplies, $ .5M, 1% Capital Projects, $ 2.0M, 5.7% Professional Services, $ 3.8M, 12% Materials & Supplies, $ .5M, 1.5% Professional Services, $ 4.3M, 12.5% Salary & Fringe, $ 24.0M, 69.3% Salary & Fringe, $ 24.6M, 76% FY 20-21, $34.6 M FY 21-22, $32.3M 10