Army Records Management Virtual Symposium

Army Records Management-FOIA-Privacy-Civil Liberties Virtual Symposium will cover topics such as ARCIS, records retention schedules, record transfers, and accessing ARCIS accounts. Attendees are required to disconnect from VPN, use wired LAN, and follow specific guidelines for audio and phone usage during the online training session. Presented by Sheila Brown from the Office of the Administrative Assistant to the Secretary of the Army.

• Army Records Management
• Virtual Symposium
• ARCIS
• Office of the Administrative Assistant
• Records Retention

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1. Disclaimer ATTN: Attendees. Please Read This: Disconnect from VPN and close all PC applications (Outlook, Excel, Word, Skype...etc) except DCS or MS Teams. Use a wired LAN/internet connection to the fullest extent possible, avoid using wireless. Sign-in: Using the CHAT feature please sign-in with your Full Name and Command i.e. IMCOM/HQ. Phone Bridge Attendees: Do not place your phone on hold (doing so might broadcast background music to the audience). Dial pad key 0 mutes and un-mutes the phone. DCS built-in audio: If you cannot see the headset or microphone icon on the right side of your name in the Users panel, you will not be able to hear audio. Click the telephone handset icon at the top of the presentation panel and join audio as Listen Only . If you are waiting for training to start, standby DCS audio has no background music, the presenter will signify start.

2. Army Records Management-FOIA-Privacy- Civil Liberties Virtual Symposium Archived Records Centers Information System (ARCIS) Training Presented by: Sheila Brown

3. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil ARCIS Team ARCIS Administrator/Lead Sheila Brown ARCIS Administrator/Team Willie Glover Alex Lamb Claude Lewis Da Mario Moore 3

4. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Agenda What is ARCIS Requesting An ARCIS Account Accessing ARCIS ARCIS Login Your ARCIS Profile User Assigned Capabilities Records Retention Schedule Records Detail Instructions Record Transfers (SF135)/Process Shipping Records to the FRC Records Retrieval (OF11)/Process Returning Your Records to the FRC ARCIS Mailbox/Help Desk References Questions 4

5. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil What Is ARCIS Web-based IT system of the Federal Records Centers (FRC s) of the National Archives and Records Administration Online portal to conduct your agency transactions electronically with the FRC s Allows you to track your transactions electronically Expedite transactions, reduces paperwork and save you time 5

6. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Requesting An ARCIS Account New User Application Authorization to Access Federal Records Centers Security Clearance Verification 6

7. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Accessing ARCIS Logging in: https://arcis.archives.gov/arcis OR www.archives.gov/frc/arcis. Click on ARCIS Customer Portal and the ARCIS login screen appears 7

8. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil ARCIS Login 8

9. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Your ARCIS Profile User ID Temporary Password Changing Password 9

10. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil User Assigned Capabilities ARCIS Administrators Records Administrators Records Managers 10

11. Office of the Administrative Assistant to the Secretary of the Army Records Retention Schedule Army (RRS-A) NARA Approved Records Disposition Schedule www.oaa.army.mil The Detailed Reference-Crosswalk will allow you to search for a record s series and Sub-series number. You may search by entering data in the Old Record Number, Keyword/Privacy Act Number or Prescribing Directive and then click View Instruction. You may also select a Record Series, Sub-series, and Duration from the drop-down list and click Get Crosswalk to see a list of all Record Numbers that now fall under a particular Sub-series. 11

12. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Record Instruction Details 12

13. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Records Transmittal and Receipt (SF 135) 13

14. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Record Transfer Process 14

15. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Shipping Records to the FRC Agencies arrange/pay for shipping 90 days upon FRC approval Shipping options 15

16. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Reference Request (OF 11) 16

17. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Reference Request Process 17

18. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Returning Your Records to the FRC Return exactly the way received Return in the original container Reference label visible 18

19. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil ARCIS Mailbox/Help Desk Do not contact the National Archives Submit your help desk ticket to the ARCIS mailbox at: usarmy.belvoir.hqda.mbx.rmda-arcis-new-user-applications@mail.mil Sheila.m.brown.civ@mail.mil 19

20. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil References https://www.archives.gov/frc/training https://www.archives.gov/frc/toolkit.html#services https://www.arims.army.mil/ARIMS/Login.aspx 20

21. Office of the Administrative Assistant to the Secretary of the Army www.oaa.army.mil Questions Submit Questions to: Chat Feature usarmy.belvoir.hqda-rmda.mbx.records-management-symposium@mail.mil 21