Streamlining Electronic Reporting of COVID Lab Results to OSDH

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This documentation outlines the process of electronically reporting COVID lab results to the Oklahoma State Department of Health (OSDH). It covers the purpose, available options, specifications, formats, and the onboarding and testing process, aiming to accelerate the reporting of healthcare facilities and replace manual paper-based methods with a new reporting system. Various electronic reporting options are detailed, including HL7 standards, CSV files, and transport methods like manual uploads or REST APIs. Additionally, guidance on obtaining an OID for reporting and initiating the onboarding process with OSDH is provided.

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Uploaded on Jul 31, 2024 | 0 Views

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Onboarding Facilities to Onboarding Facilities to Electronically Report Electronically Report COVID Lab Results to COVID Lab Results to OSDH OSDH Kamika Bell: Acute Disease Service Freda Mechian: Acute Disease Service Message Analyst Division of Surveillance and Informatics 1

Agenda Agenda Introductions Purpose, Who and What Options available to report to OSDH electronically Onboarding and Testing Process Questions 2

Purpose, Who and What Purpose, Who and What Purpose Accelerate the onboarding of Healthcare Facilities Replace manual paper based reporting and current PHIDDO uploads by a new reporting system SpringML Mandate Electronic Lab Reporting of COVID Labs in National Standards to OSDH Who All non-nursing home Providers are required to report in the new mechanism What All COVID testing including PCR, Antigen, Antibody, Rapid Tests The same reporting mechanism can be used for non-COVID in the future 3

Options Available to Report to ODSH Electronically Options Available to Report to ODSH Electronically 4

Options Available to Report to ODSH Electronically Options Available to Report to ODSH Electronically Specification/Format HL7 2.5.1 https://www.hl7.org/implement/standards/product_brief.cfm?product_id=98 https://www.hhs.gov/sites/default/files/hhs-guidance-implementation.pdf https://confluence.hl7.org/display/OO/Proposed+HHS+ELR+Submission+Guidance+using+HL7+v2+Messages National ELR Flat File (CSV) Specification and Tool Link to download specification and Tool with demo videos : https://app.smartsheet.com/b/publish?EQBCT=b585e5a5e0c2430398db60b0f0d5c72e https://preparedness.cste.org/?page_id=136 Transport Option - SpringML Manual Upload by logging into the web portal Automated - REST API Tools and Validators HL7 Validators https://hl7v2.gvt.nist.gov/gvt/#/cf https://hl7v2-elr-testing.nist.gov/mu-elr/ Flat File(CSV) Validators https://validator.experimental.aimsplatform.com/ 5

Onboarding and Testing Process Onboarding and Testing Process Obtain an OID for Reporting Email PHINTECH at PHINTech@cdc.gov and request for an OID. Following information about your facility need to be provided Name of your Facility Address of your Facility Facility Phone Number Contact Name and Email Facility Type CLIA Reach out to OSDH to start the onboarding and testing Request for a SpringML account/credentials ELROnboarding@health.ok.gov You will receive a password reset email to reset password and login You will receive documentation if you would like to connect via REST API Provide Additional Information about your Facility Facility Type, EMR/LIMS used, Option Chosen, Tests Performed, LOINC and SNOMED 6

Onboarding and Testing Process Start Onboarding Setup secure transport mechanism between facility and SpringML Build and Validate Test File End to End Testing of Test File in Test Environment Configure National Excel Tool Yes End to End Testing of Prod Files in Test Environment No Successful? No Yes Signoff and Go Live Successful?