Georgia Long-Term Care Background Check Program Overview

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Denise Matthews , Georgia Department of Community Health
 
1
 
AHFSA Annual Conference
Background Screening Interest Track
August 4-7, 2019
 
The Georgia Background Check Program
The road to implementation. What’s next?
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AGENDA OVERVIEW
 
 
1.
Timeline
2.
Georgia Long-term Care Background Check
Program
3.
Caregivers Registry
4.
Rap Back
5.
Provider Outreach
 
 
 
 
 
2
 
 
 by Unknown Author
is licensed under 
NCCC BY-SA-This Photo
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Timeline
 
3
 
The Georgia Long-Term Background Check Program was
introduced in the 2018 legislation session.
 
It expands Georgia’s current background check requirements,
as well as the list of covered crimes that would:
 
     1. Disqualify direct access employees from employment.
     2. Owners from obtaining a facility license.
 
SB 406 is effective on October 1, 2019.
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H
I
G
H
L
I
G
H
T
S
 
 
Requires facilities to conduct a search of applicable
public registries.
 
Expands Georgia criminal background check screening
requirement: now requires a federal and state fingerprint-
based criminal background check on all direct access
staff and management working in certain facility types.
 
Expands the list of covered crimes
 
   
1. Owner
   
2. Director and Onsite Manager
   
3. Employee
 
4
undefined
 
Who is impacted?
 
On or before January 1, 2021, all existing owners,
directors, onsite managers, administrators and direct
access employees will be impacted.
 
New owners
New directors, onsite managers and administrators
New employees with direct patient access
 
 
The New Georgia law goes into effect on October 1,
2019.
 
5
 
undefined
 
Covered Crimes
 
6
 
The purpose of the new requirement is to exclude individuals with a criminal record from working with
vulnerable older or disabled adults. The look back period is 10 years.  Disqualifying crimes are as follows:
undefined
 
Impacted Facilities
 
The Georgia Long-Term Care Background Check Program
requires fingerprint-based criminal background checks of
owners, applicants for employment, and direct access
employees at the following long-term care facilities:
 
Adult Day Centers
Home Health Agencies
Hospices
Intermediate Care Facilities
Nursing Homes
Assisted Living Communities
Personal Care Homes
Private Home Care Providers
 
7
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R
e
g
i
s
t
r
i
e
s
 
Georgia Professional Licenses
Certified Nurse Aide Registry
National Sex Offender Registry
Georgia Sex Offender Registry
The Federal OIG List of Excluded Individual & Entities
 
8
undefined
 
W
h
a
t
s
 
n
e
x
t
?
 
 
Licensure website updates.
Complete technical, background check system updates
Data imports; covered crimes, facility information
Provider training
 
 
9
undefined
 
Caregivers Registry
 
It’s 
new
, and the first of its kind in Georgia.
 
Enables employers who are:
 
Family members, guardians of elderly persons 65+
 
To obtain an employment eligibility.
 
Private employers/family members can check the DCH public Caregivers
Registry to determine if the applicant is 
satisfactory 
or 
unsatisfactory
 for
employment in a residential setting.
 
A.  Federal and state fingerprint-based criminal background check.
B.  Requires registry checks.
 
 
10
undefined
 
What's next?
 
 
Licensure website update.
Build the applicant initiated website build and import;
covered crimes
Community Outreach
 
11
undefined
 
Rap Back
 
SB 336 will implement a Rap Back process that
would authorize certain Georgia state agencies that
have oversight of vulnerable populations (e.g.,
disabled, children and/or the elderly) to voluntary
participate in the Rap Back program.
 
SB 91  allows the Georgia Bureau of Investigation to
retain fingerprints for purposes of the Georgia Long-
term Care Background Check Program
 
Rap Back under construction by our state repository-
GBI/GCIC.
 
 
12
undefined
 
Provider and Community Outreach
 
Informational webinars
Provider email blasts
Communications
Outreach presentations at the various provider and
community associations
Updating the DCH websites
Update FAQs /other informational documents
Provider and community training
Onsite and offsite
Training videos
 
13
undefined
 
What's next?
 
Expanding the live scan machine and fingerprint services
System production and test server upgrade
System updates
Community and provider outreach
Provider onsite and offsite training
Caregivers registry is under construction
 
 
14
undefined
 
 Questions from States?
 
15
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Introducing the Georgia Long-Term Care Background Check Program with expanded criminal background check requirements for owners, directors, onsite managers, and employees. Effective from October 1, 2019, the program mandates searches of public registries and fingerprint-based checks for certain facility staff. Existing and new personnel working in various long-term care facilities will be impacted by the legislation.


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  1. AHFSA Annual Conference Background Screening Interest Track August 4-7, 2019 The Georgia Background Check Program The road to implementation. What s next? Denise Matthews , Georgia Department of Community Health 1

  2. AGENDA OVERVIEW Timeline Georgia Long-term Care Background Check Program Caregivers Registry Rap Back Provider Outreach 1. 2. 3. 4. 5. This Photo by Unknown Author is licensed under CC BY-SA- NC 2

  3. Timeline The Georgia Long-Term Background Check Program was introduced in the 2018 legislation session. It expands Georgia s current background check requirements, as well as the list of covered crimes that would: 1. Disqualify direct access employees from employment. 2. Owners from obtaining a facility license. SB 406 is effective on October 1, 2019. 3

  4. HIGHLIGHTS Requires facilities to conduct a search of applicable public registries. Expands Georgia criminal background check screening requirement: now requires a federal and state fingerprint- based criminal background check on all direct access staff and management working in certain facility types. Expands the list of covered crimes 1. Owner 2. Director and Onsite Manager 3. Employee 4

  5. Who is impacted? On or before January 1, 2021, all existing owners, directors, onsite managers, administrators and direct access employees will be impacted. New owners New directors, onsite managers and administrators New employees with direct patient access The New Georgia law goes into effect on October 1, 2019. 5

  6. Covered Crimes The purpose of the new requirement is to exclude individuals with a criminal record from working with vulnerable older or disabled adults. The look back period is 10 years. Disqualifying crimes are as follows: 6

  7. Impacted Facilities The Georgia Long-Term Care Background Check Program requires fingerprint-based criminal background checks of owners, applicants for employment, and direct access employees at the following long-term care facilities: Adult Day Centers Home Health Agencies Hospices Intermediate Care Facilities Nursing Homes Assisted Living Communities Personal Care Homes Private Home Care Providers 7

  8. Registries Georgia Professional Licenses Certified Nurse Aide Registry National Sex Offender Registry Georgia Sex Offender Registry The Federal OIG List of Excluded Individual & Entities 8

  9. Whats next? Licensure website updates. Complete technical, background check system updates Data imports; covered crimes, facility information Provider training 9

  10. Caregivers Registry It s new, and the first of its kind in Georgia. Enables employers who are: Family members, guardians of elderly persons 65+ To obtain an employment eligibility. Private employers/family members can check the DCH public Caregivers Registry to determine if the applicant is satisfactory or unsatisfactory for employment in a residential setting. A. Federal and state fingerprint-based criminal background check. B. Requires registry checks. 10

  11. What's next? Licensure website update. Build the applicant initiated website build and import; covered crimes Community Outreach 11

  12. Rap Back SB 336 will implement a Rap Back process that would authorize certain Georgia state agencies that have oversight of vulnerable populations (e.g., disabled, children and/or the elderly) to voluntary participate in the Rap Back program. SB 91 allows the Georgia Bureau of Investigation to retain fingerprints for purposes of the Georgia Long- term Care Background Check Program Rap Back under construction by our state repository- GBI/GCIC. 12

  13. Provider and Community Outreach Informational webinars Provider email blasts Communications Outreach presentations at the various provider and community associations Updating the DCH websites Update FAQs /other informational documents Provider and community training Onsite and offsite Training videos 13

  14. What's next? Expanding the live scan machine and fingerprint services System production and test server upgrade System updates Community and provider outreach Provider onsite and offsite training Caregivers registry is under construction 14

  15. Questions from States? 15

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