Midterm Planning Meeting (MPM) Agenda and Objectives

 
Directions for this Template
 
Use the Slide Master to make universal changes
to the presentation, including inserting your
organization’s logo and the appropriate protective
marking (e.g., FOUO)
“View” tab > “Slide Master”
Replace placeholders indicated by yellow
highlighted brackets 
[ ]
 
with information specific
to your workshop
Delete any slides that are not relevant for your
workshop, including this slide.
Font size should not be smaller than 20 pt
For further information see Table 3.3 in the
HSEEP Doctrine, January 2020.
 
Rev. 2020 508
HSEEP-PM02
 
1
 
Midterm Planning
Meeting (MPM)
 
[Sponsor
Jurisdiction/Organization]
[Date]
 
Welcome and Introductions
 
[Name]
[Title (e.g., Exercise Director or Lead
Planner)]
[Jurisdiction/Organization]
 
3
 
Administrative Remarks
 
Safety and emergency information
Restrooms
Cell phone etiquette
Breaks and lunch
Microphones (if applicable)
 
4
 
Trusted Agents
 
Trusted agents are the individuals on the
Exercise Planning Team(s) who are trusted not to
reveal exercise and scenario details to players or
third parties before exercise conduct.
Trusted agents also develop pre-exercise
materials, conduct exercise briefings, and
support training sessions.
Information in this document is intended for the
exclusive use of the exercise planners and is not
to be released to the public or other personnel
who do not have a valid need-to-know without
prior approval from an authorized sponsor
organization representative.
This document is not releasable to any public
website.
 
5
 
Agenda
 
[Time] 
Welcome and Introductions
[Time] 
Planning Updates
[Time] 
Exercise Design
[Time] 
Exercise Development
[Time] 
Outstanding Issues
[Time] 
Action Items and Next Steps
 
6
 
Meeting Objectives
 
Exercise Design
Well developed scenario and injects 
[if needed]
Review/Approve exercise documentation
Exercise Development
Agreement on exercise logistics
Discuss next steps and assign tasks
 
7
 
Planning Updates
 
[Outcomes of the Initial Planning Meeting]
[Additional updates]
 
8
 
Exercise Design Discussion Points
 
9
 
Objectives and Aligned Capabilities
 
10
 
Exercise Participants
 
11
 
Scenario
 
Threat or Hazard: 
[Proposed threat/hazard]
Conditions: 
[Scenario details such as
locations, time, weather, etc.]
Modeling and Simulation: 
[Any models or
simulations to be used]
Human-based
Computer-based
Subject-Matter Experts (SMEs)
 
12
12
 
Scenario Timeline
 
[Event]
[Date/time]
[Event description]
[Related evaluation component
(capability/critical task)]
[Event]
[Date/time]
[Event description]
[Related evaluation component
(capability/critical task)]
 
13
13
 
Master Scenario Event List (MSEL)
[if not a separate meeting]
 
A MSEL contains a chronological listing of the events that
drives exercise play.
Each MSEL entry should contain the following:
Event number
Designated scenario time
Event type
Inject mode
From (non-playing entity sent by Control Staff)
To (Intended player)
Message
Expected participant response
Objective, capability, capability target, and/or critical task to
be addressed
Notes section
 
14
14
 
MSEL Development Session
[as needed]
 
Participants suggest specific MSEL entries to
support the evaluation of their organizations’
objectives, capabilities, capability targets,
and critical tasks
 
15
15
 
Exercise Documentation
 
[SitMan or ExPlan]
[Facilitator Guide or C/E Handbook]
EEGs
[Other documents as needed]
 
16
16
 
Local Issues or Concerns
 
[Any issues, concerns, or sensitivities for
discussion and consideration]
 
17
17
 
Exercise Development Discussion Points
 
18
 
Exercise Logistics
 
Exercise Location
[Venue arrangements, including location(s), setup, etc.]
[Any locations for designated exercise areas, such as
exercise assembly area, observer/media area, etc.]
A/V Requirements
[A/V arrangements, such as screens,
microphones, etc.]
Supplies, Food, and Refreshment
Badging and Identification
[Table/Breakout Identification]
[Badging and identification arrangements]
Parking and Transportation
[Parking and transportation arrangements]
Media, Public Affairs, and VIPs
 
19
19
 
Exercise Schedule
 
20
 
Exercise Staffing
 
Exercise Control
Lead or Senior Controller: 
[Name/organization]
Safety Controller
: [Name/organization]
[Other controllers as needed]
Exercise Evaluation
Lead Evaluator: 
[Name/organization]
[Site/Function specific evaluators, as needed]
Other Exercise Support/Subject-Matter Experts
[Any identified SMEs]
[Other Staff As Needed]
 
21
 
Exercise Planning Timeline
 
22
 
Outstanding Issues
 
[Any outstanding issues to address]
 
23
 
Action Items
 
Distribute MPM minutes: 
[Responsible
individual or jurisdiction/organization], [Due
date]
Revise draft exercise documentation:
[SitMan or ExPlan]: [Responsible individual
or jurisdiction/organization], [Due date]
EEGs: 
[Responsible individual or
jurisdiction/organization], [Due date]
[Scenario and/or MSEL]: [Responsible
individual or jurisdiction/organization], [Due
date]
[Other documents]
[Additional action items]
 
24
 
Next Meeting
 
25
Slide Note

Organizations can modify and augment this briefing as needed.

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The presentation template is designed for a Midterm Planning Meeting (MPM) and includes sections for welcome and introductions, administrative remarks, trusted agents, agenda items, meeting objectives related to exercise design and development, and action items. The template emphasizes the importance of trusted agents and provides a structured layout for discussing planning updates, outstanding issues, and next steps.


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  1. Directions for this Template Use the Slide Master to make universal changes to the presentation, including inserting your organization s logo and the appropriate protective marking (e.g., FOUO) View tab > Slide Master Replace placeholders indicated by yellow highlighted brackets [ ] [ ] with information specific to your workshop Delete any slides that are not relevant for your workshop, including this slide. Font size should not be smaller than 20 pt For further information see Table 3.3 in the For further information see Table 3.3 in the HSEEP Doctrine, January 2020. HSEEP Doctrine, January 2020. Rev. 2020 508 HSEEP-PM02 Sponsor Logo Sponsor Logo 1

  2. Midterm Planning Meeting (MPM) [Sponsor Jurisdiction/Organization] [Date] Sponsor Logo Sponsor Logo

  3. Welcome and Introductions [Name] [Title (e.g., Exercise Director or Lead Planner)] [Jurisdiction/Organization] Sponsor Logo Sponsor Logo 3

  4. Administrative Remarks Safety and emergency information Restrooms Cell phone etiquette Breaks and lunch Microphones (if applicable) Sponsor Logo Sponsor Logo 4

  5. Trusted Agents Trusted agents are the individuals on the Exercise Planning Team(s) who are trusted not to reveal exercise and scenario details to players or third parties before exercise conduct. Trusted agents also develop pre-exercise materials, conduct exercise briefings, and support training sessions. Information in this document is intended for the exclusive use of the exercise planners and is not to be released to the public or other personnel who do not have a valid need-to-know without prior approval from an authorized sponsor organization representative. This document is not releasable to any public website. Sponsor Logo Sponsor Logo 5

  6. Agenda [Time] Welcome and Introductions [Time] Planning Updates [Time] Exercise Design [Time] Exercise Development [Time] Outstanding Issues [Time] Action Items and Next Steps Sponsor Logo Sponsor Logo 6

  7. Meeting Objectives Exercise Design Exercise Design Well developed scenario and injects [if needed] Review/Approve exercise documentation Exercise Development Exercise Development Agreement on exercise logistics Discuss next steps and assign tasks Discuss next steps and assign tasks Sponsor Logo Sponsor Logo 7

  8. Planning Updates [Outcomes of the Initial Planning Meeting] [Additional updates] Sponsor Logo Sponsor Logo 8

  9. Exercise Design Discussion Points Objectives and Aligned Capabilities Exercise Participants Scenario MSEL Exercise Documentation Local Issues Or Concerns Sponsor Logo Sponsor Logo 9

  10. Objectives and Aligned Capabilities Objective: [Proposed Objective] Aligns to: [Capability] Objective: [Proposed Objective] Aligns to: [Capability] Objective: [Proposed Objective] Aligns to: [Capability] Sponsor Logo 10

  11. Exercise Participants Participating Participating Organization Organization [Participating organization] Role Role Extent of Play Extent of Play [Role (e.g., Player, Observer)] [Role (e.g., Player, Observer)] [Role (e.g., Player, Observer)] [Role (e.g., Player, Observer)] [Extent of play] [Participating organization] [Extent of play] [Participating organization] [Extent of play] [Participating organization] [Extent of play] Sponsor Logo 11

  12. Scenario Threat or Hazard: [Proposed threat/hazard] Conditions: [Scenario details such as locations, time, weather, etc.] Modeling and Simulation: [Any models or simulations to be used] Human-based Computer-based Subject-Matter Experts (SMEs) Sponsor Logo Sponsor Logo 12

  13. Scenario Timeline [Event] [Date/time] [Event description] [Related evaluation component (capability/critical task)] [Event] [Date/time] [Event description] [Related evaluation component (capability/critical task)] Sponsor Logo Sponsor Logo 13

  14. Master Scenario Event List (MSEL) [if not a separate meeting] A MSEL contains a chronological listing of the events that drives exercise play. Each MSEL entry should contain the following: Event number Designated scenario time Event type Inject mode From (non-playing entity sent by Control Staff) To (Intended player) Message Expected participant response Objective, capability, capability target, and/or critical task to be addressed Notes section Sponsor Logo Sponsor Logo 14

  15. MSEL Development Session [as needed] Participants suggest specific MSEL entries to support the evaluation of their organizations objectives, capabilities, capability targets, and critical tasks Sponsor Logo Sponsor Logo 15

  16. Exercise Documentation [SitMan or ExPlan] [Facilitator Guide or C/E Handbook] EEGs [Other documents as needed] Sponsor Logo Sponsor Logo 16

  17. Local Issues or Concerns [Any issues, concerns, or sensitivities for discussion and consideration] Sponsor Logo Sponsor Logo 17

  18. Exercise Development Discussion Points Exercise Logistics Exercise Schedule Exercise Staffing Exercise Planning Timeline Sponsor Logo Sponsor Logo 18

  19. Exercise Logistics Exercise Location [Venue arrangements, including location(s), setup, etc.] [Any locations for designated exercise areas, such as exercise assembly area, observer/media area, etc.] A/V Requirements [A/V arrangements, such as screens, microphones, etc.] Supplies, Food, and Refreshment Badging and Identification [Table/Breakout Identification] [Badging and identification arrangements] Parking and Transportation [Parking and transportation arrangements] Media, Public Affairs, and VIPs Sponsor Logo Sponsor Logo 19

  20. Exercise Schedule Location Location (if needed) (if needed) [Location] Event Event Date Date Controller/Evaluator Brief [Date] Participant Registration Participant Brief Start of Exercise (StartEx) End of Exercise (EndEx) Hotwash Controller/Evaluator Debrief [Date] [Date] [Date] [Date] [Date] [Date] [Location] [Location] [Location] [Location] [Location] [Location] Sponsor Logo 20

  21. Exercise Staffing Exercise Control Lead or Senior Controller: [Name/organization] Safety Controller: [Name/organization] [Other controllers as needed] Exercise Evaluation Lead Evaluator: [Name/organization] [Site/Function specific evaluators, as needed] Other Exercise Support/Subject-Matter Experts [Any identified SMEs] [Other Staff As Needed] Sponsor Logo 21

  22. Exercise Planning Timeline Location Location (if needed) (if needed) [Location] [Location] [Location] Event Event Date Date MSEL Meeting Final Planning Meeting Exercise Draft AAR After-Action Meeting Final AAR/IP [Date] [Date] [Date] [Date] [Date] [Date] [Location] Sponsor Logo 22

  23. Outstanding Issues [Any outstanding issues to address] Sponsor Logo 23

  24. Action Items Distribute MPM minutes: [Responsible individual or jurisdiction/organization], [Due date] Revise draft exercise documentation: [SitMan or ExPlan]: [Responsible individual or jurisdiction/organization], [Due date] EEGs: [Responsible individual or jurisdiction/organization], [Due date] [Scenario and/or MSEL]: [Responsible individual or jurisdiction/organization], [Due date] [Other documents] [Additional action items] Sponsor Logo 24

  25. Next Meeting [DATE] [TIME] [LOCATION] Sponsor Logo 25

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