Safety Rules and Guidelines for S-MODE 2021 Pilot Campaign
Providing health and safety regulations for fieldwork during the Fall 2021 S-MODE Pilot Campaign, this resource covers various safety plans, protocols, and emergency procedures, including COVID-19 mitigation strategies, emergency contact information, and general safety guidelines for personnel involved in operations at Ames Research Center. Topics include personal protective equipment, emergency protocols, evacuation procedures, and safety precautions to follow in different operational scenarios.
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S-MODE Safety Brief 2021 Pilot Campaign
Agenda Safety during S-MODE Operations at ARC General Safety Health Monitoring & Daily Health Assessments Social Distancing and Personal Protection Equipment (PPE) ARC Face Covering Protocols Cleaning and Hygiene Protocols COVID-19 Protocols and Mitigation COVID-19 Emergency Response Plan COVID-19 Testing Support In the Event of a Confirmed COVID-19 Case
Purpose and Scope 1) The purpose of this training is to provide health and safety rules and guidelines for fieldwork during the Fall 2021 S-MODE Pilot Campaign. 2) Safety plans addressing protocols and mitigations for COVID-19 transmission are available for: 1. Instrument integration activities at AFRC and LaRC 2. Deployment phase airborne operations at ARC 3. Flight operations onboard AFRC and LaRC aircraft 4. Twin Otter International, Ltd. (TOIL) flight operations 5. Autonomous Surface Vehicle (ASV) operations
General Safety IN AN EMERGENCY: Call 9-1-1 from any Ames phone Call 650-604-5555 from cell phones Center Emergency Status: 650-604-9999 Centerwide Emergency Status Report Center Emergency Radio Station, AM 1700 If you are injured: 650-604-5287 Immediately Report to the Ames Health Unit (Building 215) After hours call 911
General Safety In case of a fire alarm or other emergency, the primary escape routes from Bldg N248 are indicated by the red arrows. All N248 occupants shall go directly to the Assembly Area across Hall Road indicated by the gold star and wait until the Ames Fire Department gives and all clear to return the building. In the event of an evacuation, leave all belongings and exit the building immediately.
General Safety Closed-toe shoes are required in the hangar and on the ramp. No high heels, sandals or open- toes or webbed shoes are allowed. No smoking is allowed in any building. Smoking is only allowed in outside areas where designated. Be aware that there are fuels and other hazards nearby. Boxes of hearing protection plugs will be available on the hangar floor in Building N248. If you bring hazardous materials into the hangar, please provide ESPO a copy of the SDS in advance. Use proper personal protective equipment (PPE) when you are handling hazardous products/materials or performing tasks that would require additional protection. Be aware of a loud bell that rings while hangar doors are being opened or closed. Always make sure someone in your group knows your whereabouts in case of an emergency. 24/7 access the last one out must turn off the lights. See a member of the ESPO team if you are unsure how to do this. Safety vests will be provided if you do not have one. Wear it at all times while on the flight line.
COVID-19 Rules and Regulations S-MODE Health Safety Plan: https://espo.nasa.gov/s- mode/deployment_guides
COVID-19 Rules and Regulations When working on center at ARC, all S-MODE participants are required to follow the COVID-19 rules and regulations for work onsite at ARC. There are two exceptions to this rule: 1. AFRC and LaRC rules apply for any work that occurs on each center s respective aircraft while these aircraft are at ARC. 2. If a specific safety rule from another center or participating institution is stricter than the ARC rule, then this rule will supersede the ARC rule for that center or institution s employees during their S-MODE deployment at ARC. All rules and regulations governing the mission have been disseminated in writing to all personnel participating in S-MODE via a mission safety orientation guide. It should be noted that anyone found in violation of these rules and regulations will be subject to expulsion from ARC.
Mission Phases and RTOW Plans Airborne Operations Integration Deployment De-Integration Oct 4 - 15 Oct 18 - Nov 8 Nov 9 - 11 Dates NASA AFRC (B200) NASA ARC NASA AFRC (B200) Location NASA LaRC (G-III) NASA LaRC (G-III) NASA AFRC NASA ARC NASA AFRC RTOW Plan NASA LaRC NASA LaRC
Health Monitoring Beginning 14 days prior to travel to ARC, and while deployed at ARC, all mission personnel shall conduct a daily self-assessment of their health using the guidelines found at: https://www.cdc.gov/coronavirus/2019- ncov/symptoms-testing/symptoms.html. Individuals who feel ill shall follow the guidelines found in the COVID-19 Emergency Response Plan. Part of this daily assessment will be to reaffirm that there has been no close contact with someone who is known to be experiencing COVID-19 symptoms or is confirmed to have COVID-19. All key S-MODE mission personnel should identify alternate personnel in case of illness, and on-call alternate personnel should be prepared to travel as soon as feasible if called upon.
Daily Health Assessments Starting 14 days prior to travel, all primary and alternate mission participants will conduct daily health self assessments: 1. 2. STAY HOME and self isolate. Contact your healthcare provider immediately and follow their instructions. Notify your supervisor and ESPO. Do I have any symptoms? Yes 3. Proceed to the deployment site with your PPE. No
Social Distancing and PPE All personnel and visitors at NASA Ames shall wear a face mask and stay 6 feet apart whether indoors or outdoors, regardless of vaccination status. Individuals in violation of mission or center rules can be subject to removal from the center. If anyone sees any rule violations, please report to the ESPO site manager.
Social Distancing and PPE While on base at ARC, S-MODE mission participants must follow current ARC guidelines regarding social distancing and PPE usage at all times, except while participating in AFRC or LaRC flight operations where six-foot separation cannot physically be maintained. The necessary mitigations for these activities are governed by the safety policies of AFRC and LaRC, respectively.
Face Coverings During Deployment Acceptable Face Coverings Unacceptable Face Coverings Cloth masks made from tightly woven fabrics Cloth masks made from single layer of fabric or loosely woven fabric Masks that do not fit properly Any respirator rated N95/KN95 or N100 (without an exhalation valve) Surgical/medical disposable masks Masks with exhalation valves or vents
Always Wear a Mask, and Wear it Properly How to Wear a Mask
Cleaning Protocols Disinfecting is everyone s responsibility. Participants need to clean areas they come in contact with, especially shared equipment. Everyone is required to disinfect their workspace at the start and end of every day. ESPO will provide approved disinfecting supplies. Care must be taken when disinfecting screens of any kind, for example computers, phones and ipads. Unplug electronic devices before cleaning. Avoid spraying electronics or keyboards directly with cleaning supplies.
COVID-19 Emergency Response Plan The following slides provide guidance on what to do if you begin to feel any COVID-19 symptoms. While the scenarios may differ slightly, the end result is the same: Please remain isolated if you begin to feel ill
COVID-19 Emergency Response Plan Sickness or Confirmed COVID-19 Test Prior to Travel If you are experiencing any symptoms prior to traveling; or if someone you ve been in close contact with, has tested positive for COVID-19, or is experiencing any symptoms, please take the following steps: Stay at home and self-isolate. Seek medical guidance from your personal physician. Notify your supervisor and the S-MODE project manager as soon as possible by phone or email, even if on the weekend. A previously identified alternate may deploy instead, provided there has been no close contact.
COVID-19 Emergency Response Plan Sickness or Confirmed COVID-19 Test During Deployment at ARC If you begin to experience COVID-19 symptoms, please take the following steps: Do not report to work and self-isolate. If at work, immediately leave the work site and go back to your hotel to self-isolate. Put on a mask and avoid contact with others until obtaining further direction from a healthcare provider. Seek medical guidance from their personal physician. If COVID-19 testing is recommended, please contact ESPO for support. Notify their supervisor and the S-MODE project manager as soon as possible by phone or email, even if on the weekend. NOTE: If onset of illness occurs while in flight, the applicable AFRC or LaRC flight rules will be implemented.
COVID-19 Testing Support ESPO will have a supply of rapid antigen COVID-19 tests available for use. If after consultation with their personal physician, it is determined that the participant should be tested for COVID-19, the participant shall get tested as soon as possible. Contact ESPO for recommendations on local testing locations. Note that there are no out-of-pocket costs for COVID-19 testing in California. An insured person can get a COVID-19 test when needed by any provider, in or out of their health plan network, at no cost. If you are uninsured, the government pays for your test.
Waiting for Test Results While waiting for a test result, the participant should follow the guidance found at: https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html and https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/isolation.html Other Mission Participants While a participant waits for test results, the S-MODE PI and PM will act on the advice of the ARC CMO, and in consultation with ARC, AFRC and LaRC management, with regard to continuing mission operations.
In the Event of a Confirmed COVID-19 Case If a participant has a confirmed case of COVID-19, the ARC CMO will determine when an individual is cleared to return to work on site at ARC. As this determination affects everyone involved with the aircraft operations, it shall be in coordination with the CMOs from all participating NASA centers. If the participant tests positive for COVID-19, is experiencing symptoms related to COVID-19, or if the Ames Health and Safety Office determines it is advisable, the participant shall make a list of individuals who were within six feet of them more than momentarily, and locations visited in the three days prior to experiencing symptoms. Mission participants will be advised to maintain a log of contacts and location that meet this criteria. This information will be provided to the ARC CMO, who shall initiate contact tracing protocols in coordination with the CMOs from participating NASA centers, if appropriate.
