Sabbatical Leave Application Guidelines for AY 2020-2021
Guidelines for applying for sabbatical leave in Academic Year 2020-2021, including deadlines, application process, required documents, and important considerations for faculty members seeking a period of leave for research or professional development.
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Sabbatical Leave AY 2020-2021 Senate Sabbatical Leave Committee Gustavo Moura-Letts
Timeline Deadline to declare your intent to apply for sabbatical: Tuesday, June 30 (before 5 PM) Submit application to Department Sabbatical Committee for evaluation and Dean for Impact Statement: Monday, September 21 E-mail and hard copy submission to the senate sabbatical committee chair: Monday, October 15 (before noon).
Intent to Apply Declare your intent to apply for sabbatical by emailing the information below to your Department Chair/Head, College Dean and Senate office (ennis@rowan.edu and browne@rowan.edu) Name: Department: e-Mail: Phone Extension: Leave Period: Faculty must pick one of these four options. Fall 2021, Spring 2022, Fall 2021-Spring 2022, Spring 2022-Fall 2022. Deadline: June 30, 2020 (before 5 PM)
Complete Application https://sites.rowan.edu/academic-affairs/aftlocalagreements.html Cover page (use application form) Abstract (approx. 100 words) Narrative body Purpose Work to be accomplished Projected results Justification Supporting documents Complete CV Dated copy of memo/email of intent to apply for Sabbatical Leave sent to Dean and Department Chair Dean s Confirmation of Notice and Impact Statement (original signatures) Departmental Committee Evaluation Letter Other external support letters/emails if any Deadline: October 15, 2020 (before noon)
Cover Page Fall 2021 Spring 2022 Fall 2021-Spring 2022 Spring 2022-Fall 2022
The Narrative Purpose: be clear about objectives and impact Work to be accomplished Have a detail work plan with clear milestones Have a clear schedule of activities and their location Include letters of invitation of collaborators, host institutions, or agencies
The Narrative - Results Projected Results Dissemination efforts: Books? Journal Publications? Conferences? Exhibitions? Grant writing / new fund seeking opportunities Do not be vague about the venues Intangible results: explain them clearly
The Narrative - Justification Justification Who does the project benefit? Professional growth Department, the College, the University Students: UG / G How will the benefit realize? Why do you need Sabbatical Leave time? Be very clear about the need beyond reassigned time/adjusted load! Need to travel? Need to access archival libraries? Present a clear chronogram of time utilization that requires to be off your teaching and services duties Do you have a time-sensitive invitation? Do you have a time-sensitive publication schedule? Do you have a time-sensitive grant writing schedule? Do you have a book contract? Do you have an email/letter from publisher showing interest?
Supporting Documents Complete CV Dated copy of memo/email of intent to apply for Sabbatical Leave sent to Dean and Department Chair. Dean s Confirmation of Notice and Impact Statement (original signatures) Departmental Committee Evaluation Letter (original signatures) Other external support letters/emails if any
The Actual Application One hard copy with ORIGINAL signatures Yes, original (not digital signatures) One single Adobe file: <last name.pdf>, for example: Moura.pdf Please verify that the digital application is identical to the hard copy Do not change the order of the materials Do not forget to scan pages It is the faculty responsibility to compare the hard copy to the digital one to verify that they are identical The Committee will review the ADOBE file not the hard copy Deadline: October 15, 2020 (before noon)
The Actual Application One hard copy with ORIGINAL signatures Submit the copy to the University Senate Office before 12:00 noon on or before Monday October 15, 2020 Submit the single Adobe file by email to Moura- Letts@rowan.edu before 12:00 noon on or before Monday October 15, 2020 No late submissions of any kind will be accepted No additional pages will be accepted after submission
What to expect? 2019-20 33 Candidates Requesting 50 Semesters 22 applicants received sabbatical leave for a total of 34 semesters (Sabbaticals were deferred). 2018-19 24 Candidates Requesting 36 Semesters 17 applicants received sabbatical leave for a total of 26 semesters 2017-18 18 Candidates Requesting 28 Semesters 14 applicants received sabbatical leave for a total of 22 semesters 2016-17 16 Candidates Requesting 22 Semesters 14 applicants received sabbatical leave for a total of 20 semesters 2015-16 22 Candidates Requesting 31 Semesters 12 applicants received sabbatical leave for a total of 18 semesters By February 1, you will receive a letter showing your overall ranking (combined merit and longevity) in this year s pool The Senate overall ranking is provided to the Provost s Office along with the application materials. Provost s Office reviews all Senate-ranked candidates. By March 1, all applicants will receive a letter from the Provost s Office indicating whether their sabbatical has been granted or not.
Senate Committee Review Is the significance of the project established? Does the presentation show the reader how the goals will be accomplished? What is the likelihood that the project will be completed or nearly completed on schedule? Does the applicant have the skills and background to undertake the project or a plan to acquire these before the leave? Is the purpose of the project communicated clearly to non-specialists? To what degree is the sabbatical leave crucial to the completion of the project? Are the benefits of the proposed leave for the faculty member and for the University clearly articulated?
Rubric for scoring the sabbatical applications
Sabbatical Leave Report Every faculty member who is awarded a sabbatical leave is required to submit a written report to the Provost via his or her academic dean, specifying what was accomplished during the leave. The dean will send the report to the Provost, who will send a letter of acknowledgement with a copy to the dean. The report must be included in future sabbatical leave applications.
