USDA Small Business Activities Overview and Strategies
United States Department of Agriculture (USDA) Procurement Operations Divisions (PODs) have exceeded small business contracting goals, with over $1.1 billion in new obligations in FY 2021. Their objectives include efficient acquisition methodologies, partnering with emerging small businesses, and awarding contracts based on integrity. Strategies involve accountability, growing relationships with small disadvantaged businesses, and engaging with executive leadership to support small business awards.
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United States Department of Agriculture Procurement Small Business Activities DA/OCP/Procurement Operations Divisions Overview Presenter: Danielle Knipper and John Flores
FY 2021 Small Business Highlights In FY 2021, POD supported its customers with over $1.1 Billion in new contract obligations for construction, information technology solutions, civil rights, human resources, and financial systems support serviced. 52.8% of the obligations were set aside for small business, exceeding the USDA small business goal of 49.5% The Small Business Administration recognized POD for being a among a small handful of offices that greatly expanded small business contracting during FY 2021.
PODs Small Business Objectives Provide quality service to our customers through effective service/partnership in designing the most efficient and effective acquisition methodologies. Identify and locate viable new and emerging Small Business to partner with in POD acquisitions. Establish contracts built on integrity and fairness in the solicitation, negotiation. Award contracts that are consistent with public policy to meet the needs of USDA customers. 3
PODs Small Business Strategy Adopting key management practices to drive accountability and institutionalize achievement of small business contracting goals by actively meeting with the Small Business Community and increase SDB goaling to 11% in FY 2022. Advance equity for socioeconomic businesses firms by building relationships with SDB and emerging SB and making POD easily accessible. Proactive engagement with of Executive Leadership to secure authority and gain support to recommend Small Businesses for POD Awards.
How to Locate POD Forecasted Efforts The USDA Office of Small and Disadvantaged Business Utilization (OSDBU) posts an annual forecast of procurement opportunities at USDA agencies USDA Office of Small and Disadvantaged Business Utilization (OSDBU) https://www.dm.usda.gov/smallbus/index.php Provides information on POD procurement opportunities greater than $25,000. USDA POD Procurement teams also utilize the SBAs Dynamic Small Business Search to identify potential Small Business for their efforts as well.
Where to Locate POD Efforts: GSA: https://www.gsaadvantage.gov/ NASA SEWP: https://sewpprod.servicenowservices.com/support NITAAC-NIH CP3: https://nitaac.nih.gov/services/cio-sp3 Simplified Acquisition Procedures-Used for requirements estimated to cost more than the micro-purchase threshold (typically $10,000) but not more than the SAT (typically $250,000). SAM-Full and Open Competition. https://sam.gov/content/home
Steps to Building a Relationship With Procurement Operations Division Market Your Business to the Right Contacts and know what the USDA buys Pursue GWAC vehicles: NASA SEWP, NITAAC, STARS III, Best in Class Vehicles Recommend not sending information to the highest official that you can find. It is more effective to send information to the Small Business Specialist or the appropriate program official Visit SAM.gov at http://sam.gov/ Search by Contract Opportunities
FY22 - Small Business Achievement-POD Thru April 8, 2022 Small Business Contracting Category USDA FY21 Goals Agency Achievement Small Business Small Disadvantaged Business Service-Disabled Veteran Owned Women Owned HubZone 47% 21.5% 3% 5% 3% 70.38 % 51.78% 12.29% 25.78% 4.81% Data source: Sam.gov Small Business Goaling Report for FY21 8
Typical Contract Types and Categories Contract Types in POD: Firm Fixed-Price Time and Materials (T&M) Labor Hour POD Procurement Categories: Information Technology (including telecommunications) Hardware, Software, Supplies and Support Equipment Information Technology (including telecommunications) Digital Services and IT Support Services Housekeeping Services (e.g., janitorial, trash collection, portable sanitation, guard, warehousing and storage services) Professional, Administrative and Management Support Services Maintenance, Repair and Alteration of Real Property - Office Buildings
Additional Contract Types of Procurements Maintenance and Repair of Various Equipment (electrical, material handling, etc.) Operation of Government-Owned Facilities Office Buildings Office machines, text processing systems and visible record equipment Architect and Engineering Services restoration of structures Arts, Graphics, and Reproduction Services Printing, Duplicating and Bookbinding Equipment 10 Data source: Sam.gov Total Actions by NAICS Report as of DATE
POD Targeted SAT Small Business Set- Asides Remainder of FY 2022: Graphic Design Services. NAICS Code 541430; Location Washington D.C.; Estimated RFQ release Qtr. 3 and 4 on GSA. Audio and Video Equipment. NAICS code 334310; Location of delivery Washington D.C.; Estimated RFQ release Qtr. 3 and 4 on GSA. Photofinishing Laboratories (except One-Hour). NAICS 812921; Location Salt Lake City UT; Estimated RFQ release date Qtr. 2 and 3. Marketing Consulting Services. NAICS 541613; Location Washington D.C.; Estimated RFQ release date Qtr. 3 and 4 11
Upcoming POD Opportunities Above SAT Remainder of FY 2022 DISC IT Support Services Estimated period of performance (5 Years). Contract type Small Business Set-Aside. Estimated value $90M- $130M. Acquisition Method not determined yet. DISC Business Operations Support Services Estimated period of performance (5 years). Contract type: Possible 8(a) ANC direct award for this procurement. Estimated Value $24M 12
Small Business Contact Information USDA Procurement Opportunities Forecast: https://www.dm.usda.gov/smallbus/forecast.htm GSA Schedule 70: https://www.gsa.gov/small-business NASA SEWP: https://www.sewp.nasa.gov/ NITACC-NIH: GWACs | NITAAC (nih.gov) Small Business Dynamic Search: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm Sam.gov: https://sam.gov/ Small Business Specialist POD: Danielle Knipper email: Danielle.knipper@usda.gov Phone: 970-295-5362
