Bridge to Jobs Program - Alternative Pathway into Civil Service Careers
The Bridge to Jobs Program offers an alternative pathway into semi-skilled civil service careers for individuals facing employment barriers. It provides on-the-job training through temporary positions and serves as an additional hiring method for City departments. The program overview includes application processes, candidate intake, referral processes, hiring procedures, and program partnerships. Outreach efforts target under-served communities, and career timelines outline training periods for various job roles.
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BRIDGE TO JOBS PROGRAM AN ALTERNATIVE PATHWAY INTO SEMI-SKILLED CIVIL SERVICE CAREERS PROGRAM OVERVIEW & GUIDE FOR CITY DEPARTMENTS December 2022 lalocalhire@lacity.org | e-mail www.lalocalhire.lacity.org | website
WHAT IS THE BRIDGE TO JOBS PROGRAM ( BRIDGE )? Alternative pathway into semi-skilled civil service jobs Targets individuals who face employment barriers Utilizes temporary training positions to provide on-the-job training for semi-skilled positions (CSC Rule 5.30) Additional hiring method for City departments
BRIDGE TO JOBS PROGRAM Program Overview I Application Process & Candidate Intake II III Referral Process Hiring with the Program IV V Program Partners
BRIDGE TO JOBS PROGRAM Program Overview I Application Process & Candidate Intake II III Referral Process Hiring with the Program IV V Program Partners
PROGRAM BACKGROUND BRIDGE TO JOBS PROGRAM
OUTREACH EFFORTS Outreach efforts performed to attract the following under-served communities: Formerly Incarcerated Individuals, including those on parole & probation Former Gang Members, including those affected by the City s Rodriguez Settlement Homeless & Formerly Homeless Individuals Identifying as Transgender Residents from zip codes with high unemployment or poverty rates* Veterans Older Workers Protected under the Age Discrimination Act of 1967 Disconnected Youth, Foster Youth & Transition Age Youth Individuals with Disabilities *Zip Codes are designated by the Public Works Bureau of Contract Administration within their Project Labor Agreements.
BRIDGE CAREER TIMELINES Trainee class 6 months to 5 years on the job training (depends on the specific class) Assistant class Full Civil Service 6-month Probation Period for Civil Service Accounting Clerk Communication Information Representative Field Engineering Aide Community Services Representative Electrical Craft Helper Accounting Clerk Trainee Communication Information Representative Trainee Field Engineering Aide Trainee Community Services Representative Trainee Electrical Craft Helper Trainee Inspector Trainee* Accounting Clerk Assistant Communications Information Representative Assistant Field Engineering Aide Assistant Community Services Representative Assistant Electrical Craft Helper Assistant * In order to gain Civil Service status, Inspector Trainees must pass a Civil Service Exam for Inspector within 5 years.
BRIDGE TO JOBS PROGRAM Program Overview I Application Process & Candidate Intake II Referral Process III Hiring with the Program IV Program Partners V
BRIDGE MINIMUM REQUIREMENTS 1. High School Diploma or Equivalent Submit Proof with Application 2. An Approved Certification Submit BRIDGE application BRIDGE requires 1 of the following 4: 3. A qualifying score on the CASAS aptitude test Select this option on Application 4. A qualifying score on the City s Aptitude Test Wait for email instructions re: test!
BRIDGE APPLICATION PROCESS Application Process Obtain assessment & referral from an approved Referral Agency * Apply at an approved Application Sites (15) *Note: Please visit lalocalhire.lacity.org for a complete list of Referral Agencies. * City Departments are considered Referral Agencies; forms must be signed by designated HR staff. *Note: Please visit lalocalhire.lacity.org for a complete list of Application Sites.
BRIDGE APPLICATION PROCESS Candidate Intake (by Designated Referral Agency) Assess job readiness Review City Job Pathways a b Complete and submit BRIDGEReferral Form Refer candidate to Application Site to submit application c d
BRIDGE APPLICATION PROCESS FAQs 1. If individuals were receiving training or supportive services from Referral Agencies, are they required to continue participating in such training programs or supportive services after being hired by the City of Los Angeles? A: Individuals hired through the Bridge to Jobs Program are not required to continue participating in training or supportive services offered by the Referral Agencies. However, many Referral Agencies continue to offer supportive services that may be beneficial to the employee after they are hired.
BRIDGE APPLICATION PROCESS At the Application Site Creates Account Profile on job application site Candidate completes Program Orientation b a Receipt of signed Referral Form from Referral Agency will be verified first. Program Application submitted for review Upon review & approval, Program Application will be added to the Application Pool* c d Candidates will be provided a referral code at the Application Site that will need to be entered as part of application *Expires after 1 year
BRIDGE APPLICATION PROCESS Submits proof of High School Diploma or Approved Certification at time of application, if applicable Completes Program Orientation & Application Session at Application Site Job Readiness Assessment by Referral Agency Obtains Agency Referral Form OR Application Site submits the following to City Program Staff: 1.Orientation Roster with Referral Codes 2. Agency Referral Forms 3. Proof of High School Diploma OR Approved Certification Selects CASAS Test or City Aptitude Test on Application, if applicable BRIDGE Candidate Pool Candidates Take CASAS Test or City Aptitude Test, if applicable
BRIDGE TO JOBS PROGRAM Program Overview I Application Process & Candidate Intake II Referral Process III Hiring with the Program IV Program Partners V
BRIDGE REFERRAL & HIRING PROCESS How Candidates are Referred Dept requests Referral List to fill vacancies Referral List Tier 1 80% 20% Tier 2 25 for 1 of vacancy + 5/10 additional for each additional vacancy Randomized selection Applicant Pool
BRIDGE REFERRAL & HIRING PROCESS Department Conducts Selection Process Referral List Department will follow up with applicant to schedule interview date/time Candidates are told to keep application up to date with most current contact information When deciding on candidate screening methods and/or interview questions, please note: Interview questions or screening methods must be job related. These individuals may have little to no work experience. It is recommended that interview questions consider paid and unpaid experience and include questions that are behavioral based. Do not ask any background questions until a conditional job offer has been made. Department Receives Candidate Referral List Department will not know what targeted categories identified or from which Tier
BRIDGE TO JOBS PROGRAM Program Overview I Application Process & Candidate Intake II III Referral Process IV Hiring with the Program V Program Partners
BRIDGE SALARY BRIDGE Hire & Salary Recommended Salary: Equivalent to starting salary for targeted, full civil service classification Generally, Paygrade I Step 2 (unless otherwise stated on respective MOU for targeted, full civil service classification) All employees hired through BRIDGE are appointed to temporary training positions per Section 5.30 of Civil Service Rules. Therefore, all BRIDGE hires are appointments via an eligible list. Note Step 1 is reserved for TLH trainee-level positions; therefore, they should not be used for BRIDGE.
HIRING THROUGH BRIDGE Hiring through BRIDGE 1 2 3 4 5 6 7 8 9 Submit Department Referral Request (Neogov Requisition) Receive Candidate Referral List Conduct Selection Make Conditional Job Offer Candidate Application for Trainee classification NEW Neogov requisition for Trainee classification Background Review Submit Paperwork for Trainee Classification Update Neogov dispositions for the original BRIDGE requisition and Trainee requisition Note: The BRIDGE Hiring Checklist available on lalocalhire.lacity.org/insidetlh provides additional step-by-step instructions.
HIRING THROUGH BRIDGE (continued) Hiring through BRIDGE 10 11 12 13 14 15 Notify Program Staff of Results Hire Employee Evaluate On-the-Job Training Period Submit paperwork for Assistant appointment Evaluate Probation Period Submit 1014 Transfer Request Note: The BRIDGE Hiring Checklist available on lalocalhire.lacity.org/insidetlh provides additional step-by-step instructions.
DEPARTMENT REFERRAL REQUEST 1 Submit Department Referral Request Submit via Neogov How to Submit Neogov Requisition/Candidate Referral Request Step-by-step instructions available on https://lalocalhire.lacity.org/insidetlh
BRIDGE CANDIDATE REFERRAL LIST Candidate referrals will be processed through NeoGov. 2 Receive Candidate Referral List You will receive a Requisition Number from NeoGov. Program Staff will assign the contact indicated on the Referral Request form as the Hiring Manager. Referral List Candidates will be referred to the corresponding Requisition. A notice to report will be generated according to the instructions from the Referral Request.
BRIDGE CANDIDATE REFERRAL LIST FAQs 1. What if we would like additional names for consideration? A: You may request additional names. Submit your initial candidate dispositions, and send an email request with an explanation to lalocalhire@lacity.org. Note that all requests will be reviewed for appropriateness. 2. What if we have interviewed a candidate previously who was a non-select? A: You are not required to interview everyone on your list. If candidate was a non-select, we request that comments be included when reporting the dispositions for the requisition.
BRIDGE CANDIDATE REFERRAL LIST FAQs 3. What if we cannot get in touch with the candidate? A: The Program encourages all candidates to frequently check their messages and email. Please use your normal response timeframe as you would for any similar selection process. If candidate does not respond, please note. 4. Can department conduct an initial screening? A: Departments may conduct a screening process (such as application or job history review). However, we strongly encourage that the screening be appropriate to the entry-level, training class. Also, please take into consideration that certain candidates may not have prior job history due to employment barriers. 5. Is there a timeframe within which we must select a candidate? A: There is currently no designated timeframe by which you have to hire, though we recommend selection be made by 60 days. Candidates are held exclusively to your request for 30 days.
BRIDGE CONDITIONAL JOB OFFER 4 Make Conditional Job Offer In compliance with State and local laws, rules and regulations, conviction information is not to be collected until after a conditional job offer is made. Let us know you have made an offer by updating the disposition and sending us a quick email (lalocalhire@lacity.org) Note: Only the following dispositions may be used for non-selects: Failed to Report Declined Interview Not Selected for Position Declined Job Offer Please do NOT use any disposition ending in "counts" as these are not applicable to the Bridge to Jobs Program.
CITY BACKGROUND REVIEW PROCESS 5Candidate Application for Trainee classification Selected individual submits online application for Trainee classification Program staff will share direct link with Referral Request Contact. 6 NEW Neogov requisition for Trainee classification Requisition Comments: (1) note that this is a Bridge to Jobs Requisition; (2) include original BRIDGE requisition number; (3) name(s) of all selected candidate(s). Select the following approvals: Approval 1: Select LA Local Hire as the first Approval Group and Personnel LA Local Hire as the first Approvers.
CITY BACKGROUND REVIEW PROCESS 7 Candidate Background Review Complete fingerprint/background process before effective hire date To schedule for fingerprints, click here. TIP: fingerprinting appointment may be scheduled ahead of time to secure time slot. Submit Additional Information Form to per.aifs@lacity.org and cc: lalocalhire@lacity.org Indicate Bridge to Jobs in the subject line Enter the complete Bridge to Jobs Trainee classification Example: Communications Information Representative Trainee, 1478
APPOINTMENT TO TRAINEE 8 Submit Paperwork for Trainee Classification Appointment to Temporary Training Classification Submit memo (include willingness to hire) for placement on eligible list This is a request to place selected individual on a civil service eligible list for the Trainee classification Send to: lalocalhire@lacity.org Appoint employee from eligible list 9Update Neogov dispositions for the original BRIDGE requisition and Trainee requisition Note: Only the following dispositions may be used for non-selects: Failed to Report Declined Interview Not Selected for Position Declined Job Offer Please do NOT use any disposition ending in "counts" as these are not applicable to the Bridge to Jobs Program.
NOTIFY PROGRAM STAFF 10 Notify Staff of Results Complete dispositions for all candidates in the NeoGov requisition Do not use any disposition ending in counts All non-selected candidates will be returned to the Application Pool for future consideration Any notices or questions can be sent to: lalocalhire@lacity.org
HIRE BRIDGE EMPLOYEE 1 1 Hire Employee Once successfully hired, e-mail lalocalhire@lacity.org with: 1. Referral Request Number 2. Effective Hire Date 3. Contact at the department to receive reminder notices for employee transition periods (if different from original request contact) 4. Name(s) of new employee s supervisor(s)
WORKDAY TRANSACTION EMPLOYEE RECORD Add or Revise Record in Workday Hire Date = Effective Hire Date Hire Reason = Hire Employee > Targeted Local Hire Proposed Position = Budgeted Position Note: Bridge to Jobs hires Trainees in-lieu of the civil service classification; therefore, this will likely be the full civil service classification (e.g., Accounting Clerk, 1223). Employee Type = Full-Time Job Profile = Trainee Classification 1225 Accounting Clerk Trainee, Pay Step: 2 1478-1 Communications Information Representative Trainee, Pay Step: 2 9055 Community Services Representative Trainee, Pay Step: 2 3848 Electrical Craft Helper Trainee, Flat-Rated Salary 7281 Field Engineering Aide Trainee, Pay Step: 6 4212-1 Inspector Trainee, Paygrade: 1, Pay Step: 10 Appointment Type = Trainee Compensation Place employee at appropriate Paygrade and pay step. Note: The above Workday Transactions were previously entered into PaySr as follows: Legacy Status: 11 Action Code: 104 (trainee position) Select Tenure: Trainee Enter the Requisition Number for Trainee Requisition, if applicable Eligible for Benefits
BENEFITS & PENSION All BRIDGE hires qualify for benefits and pension like a regular, full-time employee Ensure Workday transaction is correct to prompt LACERS membership Benefits enrollment will be available 4-6 weeks after hire
BRIDGE TRAINING EVALUATIONS Complete the BRIDGE Program Status Update Forms (PSUs) during the on-the-job training period 12 BRIDGE PSUs will be emailed at the time that Program Staff is notified that a selection has been made. Generally due every 6 months during on-the-job training period. NOTES: Form will also be available on lalocalhire.lacity.org/insidetlh. Click on the link under City Departments, and use the access code localhire123 If supportive services for the employee might be needed, contact Program staff Days missed during the on-the-job training period should extend period, if eight days or more
APPOINTMENT TO ASSISTANT IMPORTANT REMINDERS: 1. Final, scored PSU must be submitted one (1) month prior to transition date. 2. Employees can NOT transition to Assistant until the final, scored PSU is submitted. 3. Score on Final PSU will be used as score on the civil service examination for Assistant classification. 13 Submit Paperwork for Assistant Appointment for Assistant Classification Civil service examination: 100% Program Performance Review Submit final, score PSU Submit memo (include willingness to hire) for placement on eligible list This is a request to place this employee on a civil service eligible list Send to: lalocalhire@lacity.org BRIDGE employees will submit online application for Assistant classification Submit request for Certification of Assistant list in Neogov Appoint employee from eligible list
WORKDAY TRANSACTION EMPLOYEE RECORD Revise Record in Workday When do you want this change to take effect? Transition Effective Date (see BRIDGE Employee Checklist) Why are you making this change? Targeted Local Hire Position = Budgeted Position Note: Bridge to Jobs hires Assistants in-lieu of the civil service classification; therefore, this will likely be the full civil service classification (e.g., Accounting Clerk, 1223). Employee Type = Full-Time Job Profile = Assistant Classification Accounting Clerk Assistant, 1227 Communications Information Representative Assistant, 1479 Community Services Representative Assistant, 9054 Electrical Craft Helper Assistant, 3849 Field Engineering Aide Assistant, 7284 Appointment Type = Civil Service - Regular - (Appointment Type) Compensation Place employee at appropriate Paygrade and pay step per MOU.
CIVIL SERVICE PROBATIONARY PERIOD 14 Evaluate Probationary Period Complete: City/department civil service probationary evaluation form in accordance with existing department s policy (e.g., 2nd and 5th month) NOTES: This is a civil service probationary period. Complete the probationary evaluations as you would for any other classification. After six months, the employee will be considered a civil service employee. If supportive services for the employee might be needed, contact Program staff.
1014 TRANSFERS 15 Submit 1014 Transfer It is recommended that 1014 paperwork be submitted at least one month in advance Upon successful completion of probation, please: Revise Employee Record in Workday to reflect 1014 transfer to full service Classification Please see BRIDGE Employee Checklist for more details. Reminder notice will be sent by the Program one month before date employee should be 1014 transferred IMPORTANT NOTE: In compliance with City Charter, Section 1014, employees must remain in the same paygrade when processing 1014 paperwork.
WORKDAY TRANSACTION EMPLOYEE RECORD Revise Record in Workday When do you want this change to take effect? 1014 Transfer Effective Date (see BRIDGE Employee Checklist) Why are you making this change? Targeted Local Hire Position = Budgeted Position Employee Type = Full-Time Job Profile = Full Civil Service Classification (should match Position ) Accounting Clerk, 1223 Communications Information Representative I,1461-1 Community Services Representative, 9053 Electrical Craft Helper, 3799 Field Engineering Aide, 7228 Appointment Type = Civil Service - Regular - (Appointment Type) Compensation Place employee at same Paygrade and pay step in compliance with City Charter, Section 1014.
LA LOCAL HIRE INFORMATION SESSIONS LA Local Hire Info Sessions for new BRIDGE Hires and their Supervisors/Managers LA Local Hire New Employee Orientation Duration: 3.5 hours 1st Thursday of the month, respectively Scheduled by Program staff through Cornerstone; new employees and supervisors will receive an email via Cornerstone. LA Local Hire Supervisor Briefing Duration: approx. 20 Minutes Cornerstone Webinar For more information on the sessions, go to lalocalhire.lacity.org/insidetlh and click on the Department Guide (password: localhire123)
BRIDGE TO JOBS PROGRAM Program Overview I Application Process & Candidate Intake II III Referral Process IV Hiring with the Program Program Partners V
BRIDGE PROGRAMS We want to hear from you We are your partners in this process. Please let us know if: A Program employee is having performance issues (please let us know in advance of termination, if possible) Supervisors need additional assistance with supportive services or other support A Program employee is terminated A success story needs to be shared You have general program feedback
BRIDGE PARTNERS Referral Agencies Ongoing Role Job readiness & assessment Supportive services (such as assistance with housing, child care, transportation, etc.) On-going career development On-going personal support Supervisor support *Note: Please visit lalocalhire.lacity.org for a complete list of Referral Agencies. Pre-Employment Employment
BRIDGE TO JOBS PROGRAM Information Program Website |www.lalocalhire.lacity.org InsideTLH (internal link) | www.lalocalhire.lacity.org/insidetlh Contact Inquiries: lalocalhire@lacity.org
