Structuring Information for Readability and Clarity

Principles of structuring information play a crucial role in enhancing readability. By framing content with familiar information before introducing new details and explaining the significance early on, writers can create a coherent context for readers to understand and retain information effectively.

• Structuring information
• Readability
• Context creation
• Significance explanation
• Information framing

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1. Instruction on Setting up Context for Technical Details: Addition to an Agency s PL Training Stanley Dambroski U.S. National Science Foundation sdambros@nsf.gov 1

2. Principles of structuring information Principles of structuring information Thinking of plain writing, we often focus on uncommon words and technical terms. But a writer's arrangement of information has a major impact on readability. Placing the same information in different places of a text can make a world of difference. Creating an introductory framework that explains significance helps readers place details into a context. 2 2

3. Significance: the WHY behind a communication "Significance" explains the need for a communication. Expressions of significance typically point to a change in situation: Discovery of new data. New ways of looking at existing data. Conflicting interpretations of data. 3 3

4. Framing by placing familiar information before new information Place familiar information before new information and general information before details. Familiar information includes assumed common knowledge and information introduced in a text on which newer information builds. 4 4

5. Takeaways Explaining the significance of text content early improves readability. Placing familiar information before new information creates a frame into which readers can place details. 5 5