Workplace Violence Prevention Plan in [District]: Definitions, Elements, and Implementation
This comprehensive workplace violence prevention plan in [District] covers definitions of workplace violence, types of violence, elements of the plan, responsibilities of those implementing the plan, and reporting procedures. It emphasizes communication, training, and compliance to ensure a safe work environment for employees.
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[District] Workplace Violence Prevention Plan
Agenda Definitions of workplace violence (WV) Elements of [District s] Workplace Violence Plan (WVPP) How to report a hazard The Violent Incident Log How to obtain copies of the WVPP, Violent Incident Logs, and training records
Definitions Workplace violence - Any act of violence or threat of violence that occurs in a place of employment. Workplace violence includes, but is not limited to, the following: The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury. An incident involving a threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether the employee sustains an injury. Workplace violence does not include lawful acts of self-defense or defense of others.
Definitions Four types of workplace violence: Type 1 violence - Workplace violence committed by a person who has no legitimate business at the worksite; includes violent acts by anyone who enters the workplace or approaches employees with the intent to commit a crime Type 2 violence - Workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors Type 3 violence - Workplace violence against an employee by a present or former employee, supervisor, or manager Type 4 violence - Workplace violence committed in the workplace by a person who does not work at the worksite but has, or is known to have had, a personal relationship with an employee
Elements of [Districts] Workplace Violence Plan A. Names or job titles of those responsible for implementing the plan B. Active involvement of employees/unions C. Coordinate implementation with other employers D. Compliance E. Communication between management and employees including the following: Response procedures Procedures to identify, evaluate, and correct WV hazards Post-incident response and investigation Review and revision of the plan Training Recordkeeping
Names/Duties of Those Responsible for WVPP [Insert names/job titles/roles]
Involvement of Staff and Union in Development and Implementation of WVPP [Insert what steps were made to gain input on the plan, implementation, and training]
Coordination with other Employers [Insert what steps were made to ensure plans are coordinated]
Compliance [Insert steps of plan to gain compliance]
Communication [Insert how WV issues are communicated to employees] [Insert how WV hazards can be reported to employer and/or law enforcement] [Insert how a WV investigation will be reported back to reporting party]
WV Response Procedures [Insert district s standard response protocol (run, hide, fight, etc.)] [Insert site specific points of contact for emergency report]
Procedures to Identify, Evaluate, and Correct WV Hazards An inspection of each site to identify, evaluate, and correct any WV hazard completed prior to implementation of the WVPP After each WV incident [SPED issue] Periodic inspections of each site Whenever [District] is made aware of new or unrecognized hazard
Post-incident Response and Investigation [Insert who/how a WV incident will be investigated and reported by/to reporting party] SPED related incident - if student has a 504 plan or Individual Education Program ( IEP ), remediation of any future violence may be addressed by a referral to the 504 or IEP team
Review and Revision of the WVPP [Insert procedures to gain input from staff and unions on review and revision of the WVPP] A review (and revision if needed) must be done: At least annually When a hazard is observed or becomes apparent After a WV incident
Training Must be conducted by a person knowledgeable about the WVPP Allow for Q&A When WVPP is established Conducted annually When a new or unrecognized hazard has been identified Training may be limited to changes in the plan
Recordkeeping Create and maintain records of WV hazard identification, evaluation, and correction, for a minimum of five years Create and maintain training records for a minimum of one year and include the following: o Training dates o Contents or a summary of the training sessions o Names and qualifications of those conducting the training o Names and job titles of all attending the training sessions Maintain violent incident logs for minimum of five years Maintain records of WV incident investigations for a minimum of five years o The records shall not contain medical information pursuant to subdivision (j) of section 56.05 of the Civil Code
How to Report WV [Insert who receives reports of WV hazards, based upon site [Insert who receives all reports for the district]
Violent Incident Logs [Review district s incident log what s in it] Date, time, location WV type (Type I Type IV) based upon definitions Who committed WV Incident description employee doing job, employee isolated, working in unfamiliar location, etc. Do not have to provide identifiable information on victims/witnesses (different than Cal/OSHA 300 Log) Consequences Who completed log
Copies of WVPP, Incident Logs, Training Records [Insert where/how to obtain records, free of charge]
Questions [Q&A with person knowledgeable about the WVPP]
