Auckland Museum Institute Special General Meeting and Membership Initiative Presentation

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The Auckland Museum Institute is hosting a Special General Meeting on 30th September 2020 to discuss proposed changes to its membership framework. The meeting will cover details of the combined Museum Membership initiative, alignment with the Strategic Plan, new membership benefits, and proposals for existing AMI members. Attendees will have the opportunity to participate in discussions, vote on motions, and learn about the future direction of the institute.

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Presentation Transcript

AUCKLAND MUSEUM INSTITUTE SPECIAL GENERAL MEETING 30 SEPTEMBER 2020

AGENDA 1. Welcome - President Auckland Museum Institute 2. David Gaimster, Chief Executive and Lisa Rudolphe, Head of Development, Auckland Museum are invited to present details of the combined Museum Membership initiative 3. Notice of intention of changes to Auckland Museum Institute Membership - John McIntyre, AMI President 4. Discussion 5. Voting on proposed Motions 6. Results of vote, including Proxy votes received by AMI SGM Secretary Close of Special General Meeting 7.

Membership alignment with the Five- Year Strategic Plan 2017-2022 Referenced in Referenced in Five-Year Strategic Plan 2017-2022 Annual Plan 18/19 Annual Plan 19/20 Annual Plan 20/21 Draft Annual Plan 21/22

New membership framework Seamless streamlined membership experience irrespective of level. Structured integrated communications. Different price points offer unique opportunities to deepen relationship with the Museum while offering money saving benefits and flexibility. Respectfully recognizes AMI as a distinctive premium offer with its own unique customer proposition. Individual membership only with a Friends & Wh nau ticket option.

Proposal for existing AMI members 1. Existing AMI membership categories will be retained for a period of three years effective from the launch date of Museum Membership. 2. Three-year price freeze on AMI membership fees.

New Benefits existing AMI members Existing benefits of AMI membership All existing AMI memberships categories will be retained for a period of three years effective from the launch date of the Museum Membership A three-year price freeze on AMI membership fees Priority booking and/or discounts for selected Museum events Exclusive exhibition previews and after-hour events Invitations to curatorial talks or tours One free guided highlights tour of the Museum for up to two people Invitation to exclusive Museum research events (e.g. Museum Medals) Annual Museum Director presentation and update 10% discount at the Museum Store AMI e-newsletters PLUS, additional NEW benefits Free unlimited entry to charged exhibitions 10% discount at the Museum caf s Discounted or free parking at selected Membership events $12.50 movie tickets at Rialto Cinemas including on Friday and Saturday Monthly Museum Membership e-newsletter

Benefits new AMI members Existing benefits of AMI membership Priority booking and/or discounts for selected Museum events Exclusive exhibition previews and after-hour events Invitations to curatorial talks or tours One free guided highlights tour of the Museum for up to two people Invitation to exclusive Museum research events (e.g. Museum Medals) Annual Museum Director presentation and update 10% discount at the Museum Store AMI e-newsletters PLUS, additional NEW benefits Free unlimited entry to charged exhibitions 10% discount at the Museum caf s Discounted or free parking at selected Membership events $12.50 movie tickets at Rialto Cinemas incl on Friday and Saturday night Monthly Museum Membership e-newsletter

MEMBERSHIP OFFER SUMMARY $500 TAUTOKO MEMBERSHIP & TAUTOKO GIFT MEMBERSHIP AMI EXISTING MEMBERSHIP $75 NEW AMI MEMBERSHIP 3yr transition at current pricing and retaining the Joint and Family categories. & GIFT MEMBERSHIP $50 MEMBERSHIP & GIFT MEMBERSHIP

Membership Benefits $50 Museum Membership Auckland Museum Institute $500 Tautoko Membership Free unlimited entry to charged exhibitions Free General Admission Priority booking and/or discounts for selected Museum events Exclusive exhibition previews and after-hour events Invitations to curatorial talks or tours 10% discount at the Museum caf s 10% discount at the Museum Store $12.50 movie tickets at Rialto Cinemas including on Friday and Saturday night Discounted or free parking at selected Membership events Monthly e-newsletter All benefits of Museum Membership Membership of a learned society, the Auckland Branch of the Royal Society Te Ap rangi Partake in advocacy and governance One free guided highlights tour of the Museum for up to two people Invitations to exclusive AMI events such as Hochstetter and Lucy Cranwell lectures, Caf Scientifique, Director presentation and update Privileged access to Museum Medals event Exclusive AMI e-newsletter All benefits of Museum Membership Three free Friends & Wh nau Passes One free guided highlights tour of the Museum for up to ten people Invitations to exclusive Tautoko events such as viewings with the Director and/or curators and after- hour events Regular Director presentation and update Exclusive Tautoko e-newsletter Subject to confirmation and pending a Special General Meeting by the AMI.

FRIENDS & WHANAU PASS HOW DOES IT WORK? The Friends & Wh nau Pass Costs $25 per Pass and is limited to a maximum of three Passes per Member per year; Is not a separate card but loaded onto the existing membership card. When the card is scanned at the ticket desk staff will be able to see if a Friends & Wh nau Pass is associated with the membership; Is not specific to any one person; Can be used repeatedly; Is only valid in conjunction with the annual membership and for the duration of the membership.

CAN AN EXISTING AMI MEMBER PURCHASE A FRIENDS & WHANAU PASS? No, only new $75 AMI members can purchase up to three Friends & Wh nau Passes along with their membership. Current AMI members will retain their Joint and Family memberships at the current AMI pricing for the three-year transition period. As such, they can already bring along their partner or family. Individual AMI members who wish to purchase a Friends & Wh nau Pass can switch to the new $75 AMI membership.

MEMBERSHIP OFFER SUMMARY AMI EXISTING MEMBERSHIP 3yr transition at current pricing and retaining the Joint and Family categories. $75 NEW AMI MEMBERSHIP $50 MEMBERSHIP $500 TAUTOKO MEMBERSHIP & GIFT MEMBERSHIP & TAUTOKO GIFT MEMBERSHIP & GIFT MEMBERSHIP $25 FRIENDS & WHANAU PASSES Maximum of 3 per membership 3 x FRIENDS & WHANAU PASSES Free with $500 Membership

AMI Membership Movements Movement Year to Date As at 30 June 2019 Jul-20 GROUP FAMILY JOINT 1 1 0 32 170 338 27 144 291 119 -5 -26 -47 119 INDIVIDUAL RSNZ FELLOWS SUBTOTAL 0 541 582 7 KAITAUTOKO KAITAUTOKO JOINT 6 8 -1 0 8 LIFE 306 280 -27 TOTAL 862 876

Intent of the proposal for AMI Recognises the strategic value and commitment of AMI as an independent body through a partnership with Auckland Museum and the loyalty and longevity of association of AMI members with the Museum. To develop and grow AMI membership and ticketed revenue to provide greater surety of the Institute s long-term financial sustainability. To provide an enhanced level of AMI membership with tangible benefits, whilst still retaining our key governance and learned society roles and focus. To ensure that Life and Kaitautoko members continue to be looked after for life. To recognise the contribution of current AMI members with a moratorium on subscriptions for a period of three years. To simplify the AMI membership structure in the long term to be in alignment with the new Museum Membership model.

Providing an enriched proposition for existing AMI members 1. Current price structure guaranteed for a period of three years effective from the launch date of Museum Membership. 2. All existing AMI member benefits guaranteed. 3. Plus - tailored benefits of the Museum Membership offer provided in addition for three years aligned to current AMI membership categories of Individual, Joint, Family.

Stipulations 1. If an existing AMI membership lapses (non-payment of membership fees for three months or more after the membership expiry date) the new pricing of $75* will apply 2. At the end of the three-year transition period existing AMI Joint and Family memberships will be transferred to an individual membership only at the new price of $75* *then current subscription fee as determined by future AGM/SGM

NOTICE OF INTENTION TO CHANGE Notice is hereby given of the intention to propose a change to AMI membership model, membership categories and subscription rates (for new members) and a change to Rule 8.6 Group Membership, triggered by the new Museum membership initiative.

Overview of proposed changes Current AMI Membership (3-year moratorium) New AMI Members (anyone joining post Museum Membership launch) Category Price (One Year) Price (Two Year) Price (One Year) Price (Two Year) $50 $90 $75* Not offered Individual $90 $160 Not offered Not offered Joint (2 persons at same address) $120 $180 Not offered Not offered Family (up to 2 adults up to 2 children at the same address) As set with RSNZ As set with RSNZ Not offered Group RSNZ Fellows; Companions *then current subscription fee or as determined by future AGM/SGM

QUESTIONS PLEASE USE CHAT TAB

MOTIONS THERE ARE TWO MOTIONS REQUIRING MEMBERS TO VOTE ON

1st Motion to be voted on: Motion 1: That AMI members agree to adopt the proposed changes for existing and new AMI memberships; - to change the Institute membership categories for new and lapsed members (3mths or more) to become a single Individual membership category only, effective from the Museum Membership launch date; - to increase the annual individual membership subscription from $50 to $75* per person, subject to any subscription price adjustment as determined by future AGM/SGM, for new or lapsed members, effective from the Museum Membership launch date; - for AMI members who joined prior to the Museum membership launch date, to retain existing membership tiers and subscriptions for a transition period of three (3) years at which time household and joint membership tiers will change to single individual one year membership, at the then current individual membership fee per person; *then current subscription fee as determined by future AGM/SGM

TO VOTE FOR 1ST MOTION CLICK ON LINK PROVIDED IN CHAT TAB

Collation of Motion 1 Votes Results including Proxy Votes

2nd Motion to be voted on: Motion 2: As a consequence and adoption of Membership category changes That AMI members agree to adopt the proposed change to Rule 8.6 Group membership; to remove references to Household and Family categories, with the revised Rule to now read; 8.6 Group membership A group may become a member of the Institute from time to time as decided by Council. Group membership categories may be available for subscription. Any approved group, upon payment of the appropriate subscription fee, shall be entitled to receive immediately its membership benefits.