Understanding Subsidy Compliance Training for Child Care Providers
Explore the responsibilities and activities of the Subsidy Provider Compliance Unit in ensuring compliance with child care regulations. Learn about monitoring procedures, training needs identification, and corrective action plans, including random evaluations and referral visits. Find out what to expect during random monitoring sessions and where referrals originate from. Stay informed to succeed as a child care provider in the Subsidized Child Care Assistance Program.
- Child Care Providers
- Compliance Training
- Monitoring Activities
- Subsidized Child Care
- Referral Visits
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Presentation Transcript
Subsidy Compliance Training for Child Care Providers 1
Objectives of this Presentation Describe the Subsidy Provider Compliance Unit What a provider can expect during a subsidy monitoring How a provider can be successful with participation in SCCA program Subsidy Compliance Consultant contact information 2
What is the Subsidy Compliance Unit? The Subsidy Services Provider Compliance Unit is responsible for conducting monitoring activities to evaluate compliance with the Division of Child Development and Early Education: Policies and procedures set forth in the Subsidized Child Care Services Manual Rules 10A NCAC 10 and 9A NCAC 9 GS 110 Other state administrative rules and laws Federal regulations 3
Focus of the Subsidy Provider Compliance Unit s Monitoring Activities Determine compliance with the Subsidized Child Care Assistance Program s Provider Agreement Evaluate provider daily attendance and arrival and departure records for accuracy. Evaluate other requirements to include rates and receipts. Identify training needs. Establish Corrective Action Plans. 4
Monitoring Activities Random evaluations Referral follow-up Technical Assistance Corrective Action Plan 5
What to expect during the random monitoring. The Subsidy Compliance Consultant works with the provider to gather information needed to complete a checklist. The consultant evaluates one month of required attendance records. More than one month of records may be requested. The attendance records reviewed include: Daily attendance records Arrival and departure records An exit meeting is conducted with provider and a copy of the completed checklist is emailed to provider. 6
Referral visits Referrals originate from: DCDEE Licensing Enforcement Random visits with error rate over 10% LPA s which administer the Subsidized Child Care Assistance Program Office of the Internal Auditor CACFP 7
Technical Assistance Technical assistance during the visit may include reviewing: Review of rules pertaining to attendance tracking Share samples of attendance documents View training materials in the NC FAST Provider Portal Review the NC Department of Health and Human Services Subsidized Child Care Assistance Program Provider Agreement 8
A report and who will get it. Providers will receive a report once the monitoring is complete. Reports may include one or more of the following: Monitoring Checklist Determination of No Errors Determination of Errors Determination of Non-Compliance with Corrective Action Plan Status letter This information will be shared with DCDEE Child Care Consultants, LPAs, and CACFP. 9
Corrective Action Plan The purpose of the Corrective Action plan is to assist the provider to come into compliance with all requirements for participation in SCCAP. 10
How to be successful as a provider. Maintain daily attendance and arrival and departure records as required by child care rules. Issue and maintain receipts for parent fees paid by families receiving subsidies. Submit monthly attendance through NC FAST accurately. Maintain records for three years or until all audits are completed. Ensure subsidy rates reported in NC FAST are equal to or less than the private pay rates. Ensure compliance with all provisions in the SUBSIDIZED CHILD CARE ASSISTANCE PROGRAM PROVIDER AGREEMENT. 11
Questions? If you have questions, please contact the Subsidy Provider Compliance Consultant assigned to your county based on the listing found on the next slide. 12
Division of Child Development Subsidy Provider Compliance Consultants Kim Miller, Senior Subsidy Compliance Manager Kim.miller@dhhs.nc.gov Jennifer Gardner, Provider Compliance Lead Worker Jennifer.gardner@dhhs.nc.gov Ashe Jennifer Thompson Jennifer.l.Thompson@dhhs.nc.gov Richie Biddix Sonya Ashe Sherrie Hunt Richie.Biddix@dhhs.nc.gov Sonya.Ashe@dhhs.nc.gov Sherrie.Hunt@dhhs.nc.gov Northampton Alleghany Ashe Surry Warren Stokes Gates Rockingham Caswell Hertford Person Wilkes Halifax Watauga Yadkin Forsyth Alamance Guilford Franklin Bertie Avery Caldwell Nash Davie Alexander Yancey Iredell Madison Martin Davidson Tyrrell Wake Burke Dare Randolph Chatham Wilson Catawba McDowell Buncombe Rowan Pitt Beaufort Haywood Johnston Swain Greene Hyde Lincoln Rutherford Lee Cabarrus Harnett Graham Stanly Henderson Jackson Polk Gaston Moore Wayne Lenoir Craven Macon Cherokee Clay Hoke Jones Union Anson Sampson Duplin Scotland Onslow Carteret Robeson Bladen Pender Columbus Brunswick Kasie.Babos@dhhs.nc.gov
