Expert Consultation Meeting Milestones and Activities Summary
In preparation for the expert consultation meeting, various activities such as internal meetings, invitation coordination, formal invitation letters, RSVP management, participant arrival logistics, and quarterly reporting were meticulously planned and executed. Key milestones included finalizing TOR, securing participant confirmations, and conducting fruitful coordination meetings. The timeline spanned from the drafting of agendas to the departure of participants after successful field visits. The detailed activities ensured a smooth and productive progression towards achieving the meeting's objectives.
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Expert Consultation Meeting Milestones
Activities Preparation (Internal Meeting) Activities Time W1-W2 Time D-Day 2 days in W1 of April 2018 (2-6 April) Venue Availability Participants Resource Person Budgets TOR and Draft Provisional Agenda Preparation W1-W4 Report the TOR and Provisional Agenda to SOM W4
Activities Invitation to NCC Indonesia for December s Coordination Activities Time W1-W2 Time Confirmation from NCC Indonesia W2-W3
Activities Coordination Meeting With NCC Indonesia D-Day 2 days in W1 of April 2018 (2-6 April) Venue Availability Participants Resource Person Budgets Activities Time W1 W2 Time W2 Finalize TOR and Provisional Agenda W2- W3 Save The Date Circular Letter (4-6 April 2018) W2 W4 Confirmation To Resource Person Reserve Venue
Activities Formal Invitation Letter to Participants, Resource Person Activities Time W1 Time Drating and Finalizing Contract for Resource Person,DOI technical Assistance and other needed support person RSVP for Participants W1-W4 W2-W4
Activities RSVP For Participants Activities Time W1 Time Reminder Letter W2 Lodging, Event Logistics, Printing and Copies, Goody Bags, etc W3-W4
Activities Arrival of Participants,etc Activities Time 2-3 April Time Event 4-5 April : Meetings and PPP Task Force Establishment 6 April :Field Visit to MMAF Facilities 7 April Departure of Participants,
Activities Quarterly Report to USDOI Activities Time W2 April End of Quarter 3 (June) Time Circulate Thank you letter and Meeting report (MoM,Photos) W4 April
