Barristers Council Financial Policies and Guidelines

Detailed overview of the financial policies and guidelines for members of the Barristers Council, including approved expenses, travel reimbursement rules, and non-approved expenses. It covers essential expenses, travel arrangements, hotel accommodations, transportation costs, and pre-approval requirements for various advocacy competitions. Additionally, it specifies regulations on meal reimbursements, tournament clothing, and travel arrangements made outside the council. The content emphasizes the importance of adhering to the outlined financial procedures and rules to ensure proper reimbursement and financial management.

• Barristers Council
• Financial Policies
• Travel Expenses
• Reimbursement
• Competition rules

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1. Barristers Council Finances Jonathan Rauch Finance Director

2. Travel Expenses & Reimbursement Policy APPROVED EXPENSES Essential travel and related charges Registration Travel Costs Hotel Students who book travel on their own, without the express permission of both the Finance Director AND their Division Director, will NOT be reimbursed for their expenses.

3. Approved Expenses Essential Travel and Related Charges Cost to attend competition Competition within 250 miles Train (unless airfare is lower) or; Rental Car or; Personal car (reimbursed at G town per-mile rate of 57.5 cents per mile) Competitions at GULC and nearby DC facilities not subject to reimbursable travel expenses

4. Approved Expenses Competitions beyond 250 miles Coach airfare; and Public transit to Dulles, BWI, or DCA WILL NOT reimburse taxi fares to Dulles, BWI, or DCA Unless public transit is not running (ex. 6:00am flight)

5. Approved Expenses Hotel Rooms Only room charges Required to secure own line of credit with the hotels via credit card or cash deposit Hotel room chargers will not be reimbursed for competitions within 60 miles No hotel rooms for Baltimore

6. Approved Expenses Ubers, taxis, subways, & other mass transportation costs in tournament city Reimbursed up to $50 per team member for the entire competition

7. Approved Expenses All essential expenses and costs that Council members incur in the preparation for various advocacy competitions Photo-reproduction Office supplies & Presentation Equipment Postage & related expenses All subject to Division Director pre-approval

8. Non-Approved Expenses Meals Tournament clothing Travel arrangements made outside of Barrister s council

9. Tax Exempt Status GULC is exempt from paying sales tax in a number of states: DC, VA, MD, FL, IL, MA, MO, NY, OH, PA, TN, TX Only applies to goods purchased (e.g. paper pens, etc.) does not include services (e.g. meals, hotel s occupancy tax, airlines taxes, etc.)

10. Securing Travel Talk to your Division Director or whomever handles travel in your Division Please fill out the Travel Request Form available on the Barristers Council website https://www.law.georgetown.edu/campus-life/activities- organizations/barristers-council/ Have whomever handles travel send the completed form to both Maura and I so we can approve and book the listed items They can contact me (jmr312@georgetown.edu) or Maura Grant Hayes (mkh61@georgetown.edu) to have travel arranged Please ensure both Maura and I are on the email

11. Reimbursement Fill out Student Reimbursement Form located on the Barristers Council website https://www.law.georgetown.edu/campus-life/activities- organizations/barristers-council/ OSL Reimbursement Request Form REQUIRES DIVISION DIRECTOR SIGNATURE GMS Student Expense Reimbursement Form Drop completed form at Maura s office in OSL or Finance Director s mailbox in Barristers Council office (Hotung 1010)

12. Other Notes Once travel is booked you will not be allowed to change the reservations Team member must reimburse BC for all additional charges All monetary prizes are property of Barristers Council Matt McCarthy sucks at softball

13. Questions? Feel free to contact me at: jmr312@georgetown.edu Contact Maura Grant Hayes at: mkh61@georgetown.edu