Comprehensive Overview of Maintenance Budgeting Process in the Office of Maintenance
This detailed document provides insights into the maintenance budgeting process within the Office of Maintenance. It covers budget types, financial components, timeline, budget needs, fixed obligations, routine maintenance needs, process flow, and maintenance schedule targets, emphasizing the meticulous planning and execution involved in managing maintenance funds effectively.
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Presentation Transcript
Michael Soto Program Resources Administrator Office of Maintenance
BUDGET TYPES WORK PROGRAM - $9.8b Maintenance/Bridge Inspection Construction/Resurfacing OPERATING - $740m Salary Transportation Material & Equipment Human Resource Development FIXED CAPITAL OUTLAY - $8m Building Improvements
FINANCIAL COMPONENTS Funds Budget Local State Federal Spending Authority Cash Revenue
TIMELINE Developed 18 months in advance Developed between January and April Presently working on Fiscal Year 17/18 Presented to Executive Committee in May
COMPONENTS FIXED OBLIGATIONS + ROUTINE MAINTENANCE NEEDS = MAINTENANCE BUDGET NEEDS
COMPONENTS FIXED OBLIGATIONS Highway & Bridge Lighting Utilities Bridge Inspections Rest Area Facilities Intelligent Transportation Systems Bold Landscaping Rail Corridors (D-4 & 5)
COMPONENTS ROUTINE MAINTENANCE NEEDS Roadway Characteristics Inventory (RCI) Over 65 Maintenance Work Activities (*) Apply conversion formulas to develop annual MRP80 workloads Annual MRP 80 Workload X Unit Cost Unit Cost: Salary & Benefits, Equipment & Materials Reported as: Safety, Preservation, Routine & Aesthetics
PROCESS FLOW Analyze MMS unit cost for each work activity Develop unit cost for Fixed Obligations and Routine Maintenance Districts review and confirm unit cost Districts receive uniform spreadsheet with unit cost Districts enter number of units to calculate needs District units (inventory) are verified in RCI District spreadsheets are compiled into a master file Presented to Executive Committee for approval
TARGETS MAINTENANCE SCHEDULE B (5 years) Targets are set for various programs In-House Maintenance & Operations Contracts Bridge Inspection Service Patrol N.P.D.E.S D.O.C
STATEWIDE FUNDING FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 $564.55m $592.24m $599.60m $627.431m $661.267m 700 650 600 550 500 450 400 350 300 250 200 150 100 50 0 12/13 13/14 14/15 15/16 16/17 Fiscal Year
PERFORMANCE MEASURES Florida Statute 334.046 State Highway System Preservation 80% of pavement remains non-deficient 2013-92% 2014-93% 90% of bridges meet department standards 2013-95% 2014-95% Achieve Maintenance Rating Program 80 2013-87 2014-86 2015-92% 2015-95% 2015-86
IMPROVEMENT OPPORTUNITIES Review and Update Work Activity Conversion Formulas in RCI Validate MMS Work Activity Cost Data Validate Fixed Obligation Unit Cost Update Budget Needs Spreadsheets
POINT TO PONDER It has been said that, at its best, preservation engages the past in a conversation with the present over a mutual concern for the future William Murtagh
