Town of McCordsville 2017 Annual Report Overview

In 2016, the Town of McCordsville had a successful year with various grants secured for community projects. Notably, efforts were focused on CR 600 West, including engaging with state leaders and the County Redevelopment Commission. The town served as a hub for events, finalized partnerships for infrastructure projects, saved on sludge disposal costs, and saw improvements in tax rates and payment collection methods.

• McCordsville
• Annual Report
• Grants
• Community Projects
• Infrastructure

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1. TOWN OF MCCORDSVILLE 2017 ANNUAL REPORT Submitted by Tonya Galbraith, Town Manager Feb. 14, 2017

2. Summary of 2016 It s been called the year of the grants. We applied for and received two Hancock County Community Foundations grants, an IPEP grant for safety items, an IPL grant for energy savings, and 22 Community Crossings grants for various road maintenance projects. Spent a large part of the year working on CR 600 West, including setting up meetings with state leaders, developing a white paper, conducting additional corridor studies and working with the County Redevelopment Commission. Served as a community center for 14 Town organized events. The Community room was rented 147 times and the shelter 11 times. Came to agreement with homeowners on the Tri-County Connector and finalized partnership with GHPOA for funding of the trail. Saved $461,719 on sludge disposal using the Geo-Tube system. Started planning process for new public works garage. Completed construction of the Blower Power Savings project. Finalized construction of the Schulz Pedestrian Bridge. Collected a total of 44 lien payments from the County and filed 47 lien releases. Signed up 144 additional ACH accounts and increased credit card payments and online/internet payments. Processed 117 single-family residential building permits. Planning & Building collected $153,250.30 in fees Saw our tax rate lowered from .5038 to .4973. It was a good year!

3. CR 600 West - Administration County Road 600 West Wrote white paper on CR 600 West traffic and commissioned drone photographer. Set-up meetings with INDOT Commissioner, Speaker Bosma and representatives of the Indy Metropolitan Planning Organization to share our white paper on CR 600 West. Made an appeal to the Hancock County Redevelopment Commission on moving up the timeline for construction on CR 600 West.

4. Speaking engagements Served on Newly Elected Officials Panel for IACT. Spoke to HRH Board and community leaders at the opening of the Hancock Wellness Center. Hancock Wellness opened in McCordsville in February of 2016. Annual State of the Town presentation at the Fortville/McCordsville Chamber of Commerce. Spoke to 2nd grade Girl Scouts. Grants/Legislation Applied and received two Hancock County Community Foundation Grants One for integrated school signage and one for a comprehensive economic impact analysis of the CR 600 West Corridor. Worked with IACT on SEA 308, which provides additional funding to rapidly growing communities. This provision in the statute only applied to three municipalities in the State.

5. Boards, task forces, etc. Continued serving on the Mt. Vernon Education Foundation (MVEF); Continued serving on IACT Executive Board, Legislative Committee and Environment Committee. Indiana Regional Transportation Council Policy Committee. Board member of the Hancock County Economic Development Council. Invited to serve beginning in 2017 on the Hancock Regional Hospital Foundation. Served on the MVCSC Feasibility Task Force. Member of HRH s Healthy 365 Committee. Served on search committee for new MVEF Director.

6. Events Established the McCordsville Volunteer Program (MVP). Wine and Canvas event in Community Room. Easter Egg Hunt. 2nd Annual 5K. MVPs helping at Bicentennial Event. Scored Bicentennial Torch Bearer applications and help plan the McCordsville Bicentennial event. Planned two Movie Nights. Worked with HCCF on their Celebrating Communities bus tour and spoke to participants about how McCordsville is using the grant funding.. Planned retirement party for Max Meise. Worked with Your Town Fox 59 on places to go in McCordsville. 2nd Annual Trunk-or-Treat. Annual Tree Lighting. Annual Holiday Party. Trunk-or-Treat is fun for all ages. Coordinated Dress for Success annual donation event.

7. Community Room/Shelter Use Community Room Jan Feb Mar April May June July August Sept Oct Nov Dec Year to Date Exercise Class 7 5 5 0 0 0 0 0 0 0 0 0 17 Girl Scout Troops 2 2 2 2 2 2 2 3 3 1 2 2 25 Resident Events (showers, reunions, etc.) 0 0 1 0 2 4 6 0 1 0 1 0 15 Hancock County Voting and Educational Training 0 6 0 11 6 0 0 0 0 21 9 0 53 HOA/ Meetings 0 5 3 1 3 0 3 4 3 1 5 2 30 Town Events 0 1 1 0 0 0 0 1 0 1 1 2 7 Total 9 19 12 14 13 6 11 8 7 24 18 6 147 Shelter Jan Feb Mar April May June July August Sept Oct Nov Dec Year to Date Community Events 0 0 0 0 0 0 1 0 0 2 1 0 4 Resident Events 0 0 0 1 1 0 1 0 0 0 1 0 4 HOA/meetings 0 0 0 0 0 0 0 0 0 1 0 0 1 Exercise Class 0 0 0 0 0 2 0 0 0 0 0 0 2 Scouting events 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 0 0 1 1 2 2 0 0 3 2 0 11

8. Miscellaneous Worked on getting easements from three homeowners to complete the Tri-County Connector. Worked with Tom Strayer on programming town hall space needs. Worked to finally get the CSX track repaired. Hired new Administration Assistant/Utility Billing employee. Developed Survey Monkey survey as part of update to the Parks 5-Year Master Plan. Revised the ADA/Title IV Plan. Continued to grow the Friday Blast list, which is now at 1127 contacts. Continued our social media presence.

9. Public Works - Wastewater Ron Crider, Public Works Commissioner; Steve Gipson, Wastewater Superintendent; and Gary Garner In 2015 we treated 125.7 million gallons of wastewater at 69% plant capacity, while in 2016 we treated 132.8 million gallons at 73% plant capacity. We had 3,109,400 gallons of sludge hauled. We saved $461,719.37 (if Fisk would have hauled this amount) on sludge disposal using the Geo-Tube system. Our total cost of disposal was $72,351.17 at .02 cents per gallon (if Fisk would have haul this amount it would have been $534,070.54 at .17 cents per gallon) We have hired Gary Garner full-time. Gary is learning all the lab and plant procedures. We are still working diligently to cut our energy costs at the treatment plant. The new dissolved oxygen (D.O.) probes have been installed as part of the new power saving project. However, we are still trying to work out all the bugs in the system. We conducted and approved 98 sewer lateral inspections. Nick Brown and Gary Garner completed 1,567 sewer locates. Purchased new pump at the Rail Road Street lift station for a cost of $5,908.80. Purchased new pump at the Austin Trace lift station for a cost of $8,724.00. Purchased new 60 hp blower motor for a cost of $6,750.00.

10. Public Works Street Department Ron Crider, Public Works Commissioner; Carl Marlett, Street and Stormwater Superintendent; Nick Brown Carl applied for a grant from IPEP in 2016 for safety equipment. We were awarded the grant in early 2017 in the amount of $22,448. Purchased Ferris 72 mower to mow rights-of-way for a cost of $9,188.18. Mill and resurfaced Redhawk, Blackhawk and Mirafield in Highland Springs for a cost of $71,397. Completed 75 ADA ramps at a cost of $93,690.00 before grant assistance. Purchased 2016 HD 2500 Dodge Ram pickup truck. $15,000.00. Purchased new 8 2 Boss plow. Slurry sealed Bay Creek sections 1, 2, and 3 for a cost of $43,683.75. Grant money used. Added 1.062 road miles and was approved by the state. Total for 2016, 36.513 miles. Purchased 16 trailer to haul mowers for a cost of $2,500. Used 112 bags of asphalt patching material for potholes for a cost of $1,344. Replaced the guard rail on CR 600N for a cost of $10,121.70. We repaired all sidewalks in town rights-of-way from complaints received. Started planning/design process of building a new garage facility.

11. Public Works Storm Water Ron Crider, Public Works Commissioner; Carl Marlett, Street and Storm Water Superintendent and Nick Brown. Continued Membership with the White River Alliance. Continued partnership with Hancock County. Received 9 complaints throughout the year only 1 remains open (500N/600W). Picked up 36.5 cubic yards with the street sweeper running 63 total hours. Nick Brown and Gary Garner completed 1,567 sewer and storm water locates. Approval from IDEM for our Part C and B storm water permit.

12. Engineering - Developments Mark Witsman, Town Engineer Represented the Town during installation, inspection, testing, televising, etc. of sanitary sewer, storm sewer and erosion control. Streets and curbs installed in Bay Creek East Section 5, Woodhaven Section 4B, Villages at Brookside Section 10A,and Villages at Brookside Section 12. Plats recorded: Bay Creek East Section 5, Woodhaven Section 4B, Villages at Brookside Section 9, Villages at Brookside Section 8B, Villages at Brookside Section 10A, and Villages at Brookside Section 12. Drainage reviews approved: Bay Creek East Section 5, Woodhaven Section 5, Villages at Brookside Section 10A, and Villages at Brookside Section 12.

13. Engineering - Projects Whitaker Engineering was selected, authorized and completed the Blower Power Savings design. Maddox Industrial completed the construction of the Blower Power Savings project for a cost of $189,650. Mill and Resurface Mirafield Lane, Blackhawk Station and Redhawk Station design, quote solicitation and construction was completed for a cost of $71,397. Surface Glenview Drive and Stoneview Drive the project was designed, quotes solicited, awarded and encumbered for construction in 2017 for a cost of $55,700. Schultz Pedestrian Bridge worked with inspector, contractor and INDOT on construction. Relocation of the Stansbury & Shultz Ditch Negotiated with property owner on easement acquisition. Coordinated with Hancock County on clearing and Banning Engineering on design.

14. Engineering Grants/Miscellaneous Served on or represented as Town Engineer at Town Council, Public Works, Plan Commission, and Technical Advisory Committee. Community Crossings grant applications prepared, along with Ryan Crum, 22 grant applications totaling around $250,000 all of which were successful. Asset Management Plan inspected and assessed all roads and completed the plan which was approved by LTAP. This was required as part of Community Crossings grant application. Applied and received IPL grant for energy savings in the amount of $22,418. Defined project scopes and prepared cost estimates for projects on the Capital Projects plan. Maintained performance and maintenance bond database.

15. Utility Department Staci Starcher, Utility Billing Supervisor; Erica Olson, Utility Billing Clerk/Administrative Assistant to the Town Manager Hired new employee and started training. Updated and made changes to sewer ordinances. Continued purchasing, tracking and selling CGS bag & bulk stickers. Filed 62 liens in 2016 totaling $13565.02. Collected a total of 44 lien payments from County for a totaling $6256.86 which included 9 lien payments, totaling $864.75 outstanding on books from 2015; 35 lien payments, totaling $5392.11 outstanding on books from 2016. 47 lien releases filed in 2016 1 for payments received in 2012- that had not been filed yet; 7 for payments received in 2014; 31 for payments received in 2015; 8 for payments received in 2016. Set up and started billing 170 residential accounts for new sections in Villages of Brookside, Woodhaven, and Bay Creek East. Set up and started billing multiple commercial accounts; including Meijer, Accented Dance Studio, Los Agaves, Bonicci s Fun Center, BeBe s Nail Salon and Potter Eye Care. Utility representative attended Frey and Company s Annual Software Conference in August to learn about software updates and provide suggestions for improvement. Utility representative attended the IRWA conference in April for Utility employees.

16. Utility Department Cont. Trash count went from 2228 at the end of 2015 to 2353 at the end of 2016. Signed up 144 ACH accounts in 2016 for a total of 15168 ACH payments for year 2016 compared to 12640 ACH payments for 2015. Credit card payments increased from 233 for 2015 to 243 for 2016. Online/ internet payments increased from 5138 in 2015 to 5446 in 2016. Had 3 maintenance calls for folder/inserter DI380. Updated multi-property addresses and spreadsheet with new billing address for Meijer and Traditions at Brookside. Continually updating accounts with GIS and county information to show correct information. Continually updating all parcel numbers to the same format and correcting wrong parcel numbers within Cubic. The lease ended in December 2016 for our postage machine. Gathered quotes for new equipment and researched other alternatives. We kept the same meter and equipment instead of getting new equipment and will be billed for yearly rental of meter only and save money

17. Utility Department Cont. Updated the neighborhood address books to include all new sections and lots platted in 2016. Updated most of the procedures for utilities to include pictures and screen shots for an easier to read tutorial to include in our internal controls book. Scanned all customer forms and ach forms from 2012-2016 and attached to each individual account in Cubic software. Researched and updated information for the Welcome packet originally made in 2008 or 2009. It included information before the McCordsville Elementary was built. Shredded all old checks back to 2008 to get to the Indiana Code Document Retention schedule period of 60 days after researching and talking to the bank about how long they keep images of checks. Organized storage room and destroyed all 4 boxes of back up disks that were not needed and 11 boxes of documents not needed.

18. Planning & Building Ryan Crum, Director; Mike Cousins, Building Inspector; Michelle Strader, Administrative Assistant Served as the Town s Technical Representative on the MPO s Indianapolis Regional Transportation Council. Served as a member on the MPO s Long Range Transportation Plan Update Steering Committee. Maintained our Employee of Responsible Charge (ERC) certification through INDOT. Represented the Department at Town Council, Plan Commission, Architectural Review Committee, Board of Zoning Appeals, Redevelopment Commission, Parks Board, Public Works Committee, and Technical Advisory Committee. Created the project scope for two corridor feasibility studies and oversaw the completion and presentation of the studies. In conjunction with the Town Engineer, guided the Schulz Pedestrian Bridge Project through construction.

19. Planning & Building Cont. In conjunction with the Town Engineer, re-started work on the Tri-County Connector Trail project. This project will be completed in 2017. Maintained & updated the Capital Projects Plan. Processed 117 single-family residential building permits. - Processed 34 residential ILPs; - Processed 11 commercial ILPs; - Processed 18 sign permits Assigned addresses to each new residential lot and commercial tenant. Managed the following private sector petitions: 8 ARC petitions 5 BZA petitions 11 PC petitions 4 TAC petitions Completed more than 1,416 total inspections, 295 of which were re-inspections due to failed items. The Dept. collected $153,25030 in fees.

20. Planning & Building Cont. Residential Building Permits by subdivision 2012 2013 2014 2015 2016 Bay Creek East 8 Bay Creek East 10 Bay Creek East 15 Bay Creek East 44 Bay Creek East - 49 Deer Crossing 14 Deer Crossing 28 Deer Crossing 43 Deer Crossing 4 Champion Lake 1 Emerald Springs 19 Emerald Springs 27 Emerald Springs 29 Emerald Springs 31 Emerald Springs - 2 Gateway Crossing 8 Gateway Crossing 3 Gateway Crossing 7 Gateway Crossing 1 Gateway Crossing - 0 Geist Woods Estates 5 Geist Woods Estates 9 Geist Woods Estates 15 Geist Woods Estates 5 Geist Woods Estates - 6 Hampton Cove 1 Hampton Cove 0 Hampton Cove 0 Hampton Cove 0 Hampton Cove - 1 Highland Springs 0 Highland Spring 0 Highland Springs 1 Highland Springs 0 Villages at Brookside - 33 Villages at Brookside 21 Villages at Brookside 31 Villages at Brookside 22 Villages at Brookside 32 Woodhaven - 25 Total 76 Total 108 Total 132 Woodhaven 30 Total - 117 Total 147

21. Planning & Building Cont. Residential Square Footage The average (living area) size of single-family homes permitted in 2016 was 3,289 square feet. The average sales price (based upon figures provided by the builder) of single-family homes permitted in 2016 was $272,487. Commercial Growth Daniel s Vineyard s winery building was wrapping up construction activities in 2016. The building is approximately 31,000 square feet and will officially open in late winter of 2017. The new Meijer store is also wrapping up construction and will open in spring of 2017. The store is just over 192,000 square feet. Finally, Traditions at Brookside, a senior living facility is under construction as well. The main facility will feature over 94,000 square feet and is scheduled to open in late winter 2017. Residential Growth Single-family residential building permits decreased slightly in 2016 from 2015. Staff attributes that decrease to the decline in lot inventory. The residential growth rate for 2016 was approximately 5%. We estimate the Town population at 7,150 residents at the end of 2016. Since, the 2000 Census, when the Town s population was 1,134, the Town has grown 530%. Assuming a conservative growth rate of 6% annually, by the end of year 2020 the Town s estimated population will be 9,027.

22. New home construction cost vs. sales price Bay Creek East Lot # 142 120 105 196 166 106 178 200 207 179 112 109 108 205 107 208 116 110 210 119 212 204 117 139 138 104 209 118 136 113 203 115 206 133 137 134 114 135 93 125 127 85 129 126 89 90 Average Construction Cost 152,630 174,314 162,354 160,547 171,574 180,398 168,555 185,348 180,567 186,937 224,796 164,814 183,235 167,758 190,063 181,636 192,088 183,794 185,552 175,195 155,678 187,882 206,980 193,505 186,939 182,354 176,384 209,543 175,249 201,370 185,517 172,000 185,972 161,997 148,749 148,749 195,390 150,000 172,000 170,000 172,220 144,000 169,000 190,800 149,055 150,726 Selling Price 234,815 268,175 249,775 245,995 263,960 277,535 259,315 285,150 Permit Date 1/25/2016 1/26/2016 2/2/2016 2/15/2016 2/15/2016 2/17/2016 3/1/2016 3/4/2016 3/9/2016 3/9/2016 3/18/2016 3/22/2016 3/23/2016 3/31/2016 4/18/2016 4/23/2016 4/26/2016 4/29/2016 4/29/2016 5/3/2016 5/5/2016 5/24/2016 5/24/2016 5/24/2016 5/31/2016 6/13/2016 6/17/2016 6/21/2016 6/27/2016 6/27/2016 7/1/2016 7/18/2016 8/1/2016 8/12/2016 9/2/2016 9/12/2016 9/21/2016 10/7/2016 11/3/2016 11/3/2016 11/3/2016 11/3/2016 11/3/2016 11/15/2016 11/18/2016 12/7/2016 345,840 253,560 281,900 258,090 292,420 279,440 295,520 282,760 285,465 269,530 239,505 289,050 318,445 298,000 311,565 280,545 271,360 322,375 269,615 309,815 285,410 265,000 286,110 249,245 247,915 247,915 326,000 210,000 287,000 284,000 287,000 240,000 283,000 318,000 248,425 251,210 276,267

23. Construction cost vs. sales price cont. Emerald Springs Lot # Construction Cost Selling Price Permit Date 127 133 101,000 118,000 206,760 221,545 214,153 2/2/2016 2/17/2016 Average Emerald Springs is now built-out

24. Construction costs vs. sales price cont. Geist Woods Estates Lot # Construction Cost Selling Price Permit Date 3 480,000 3/23/2016 39 275,091 472,549 4/22/2016 35 401,488 566,563 5/24/2016 13 400,000 687,940 6/1/2016 36 319,471 522,910 7/6/2016 Average 545,992

25. Construction costs vs. sales price cont. Villages at Brookside Lot # 196 197 201 333 111 49 115 202 199 223 117 116 112 131 235 237 66 171 303 236 203 109 192 127 204 190 108 45 189 314 114 47 234 103 214 158 216 102 215 Average Construction Cost 104,403 187,418 84,938 245,000 111,093 211,858 129,789 203,818 206,125 132,880 130,944 110,311 116,638 114,700 102,127 191,250 184,337 123,306 243,750 138,589 171,337 99,813 206,294 100,628 161,860 198,464 124,595 126,368 179,025 180,489 109,429 142,745 116,003 142,258 135,617 128,748 116,682 152,168 126,985 Selling Price 277,060 300,355 300,865 329,000 202,440 308,000 224,030 347,369 317,733 269,450 222,265 198,405 209,385 204,120 197,435 255,000 290,450 224,555 325,000 262,065 291,191 201,589 355,081 229,800 273,885 330,460 233,728 230,000 296,882 314,530 204,767 242,010 210,263 238,400 247,525 Permit Date 1/29/2016 1/29/2016 1/29/2016 2/18/2016 3/2/2016 3/3/2016 3/4/2016 3/17/2016 3/22/2016 3/22/2016 3/22/2016 3/23/2016 3/23/2016 3/29/2016 4/18/2016 5/5/2016 5/16/2016 5/16/2016 5/16/2016 5/17/2016 5/17/2016 5/20/2016 5/20/2016 5/24/2016 6/7/2016 6/30/2016 6/30/2016 7/27/2016 8/19/2016 8/29/2016 8/29/2016 10/20/2016 10/20/2016 10/28/2016 10/28/2016 11/2/2016 11/7/2016 12/19/2016 12/19/2016 222,240 284,805 237,014 260,767

26. Construction costs vs. sales prices cont. WoodHaven Lot # 182 165 178 141 123 180 139 133 168 143 170 166 175 172 164 136 183 173 171 152 144 159 145 146 100 Construction Cost 126,758 102,739 139,531 141,258 191,785 137,947 128,378 145,791 125,810 128,685 99,487 127,717 114,624 111,098 116,463 123,072 115,628 126,752 90,476 126,652 119,312 142,947 108,549 134,113 131,128 Selling Price 257,807 178,620 239,150 239,965 240,000 231,660 211,424 276,272 215,110 213,375 193,320 224,809 207,945 196,293 200,420 220,364 213,707 224,623 172,599 221,569 199,750 240,550 195,025 228,075 Permit Date 1/25/2016 1/28/2016 2/10/2016 3/23/2016 3/24/2016 3/31/2016 5/23/2016 5/24/2016 5/24/2016 6/1/2016 6/1/2016 6/1/2016 6/1/2016 6/1/2016 6/10/2016 6/17/2016 6/30/2016 7/21/2016 8/4/2016 10/4/2016 10/7/2016 10/13/2016 10/13/2016 10/20/2016 11/7/2016 Average 218,435

27. Tax rate/Assessed Value (for 5 Years) Cathy Gardner, Clerk-Treasurer; Melissa Davidson, Administrative Assistant YEAR TAX RATE ASSESSED VALUE 2013 2014 2015 2016 2017 .5663 .5373 .5415 .5038 .4973 $209,479,776 $220,571,738 $233,628,829 $276,770,590 $315,442,083