Guide to Legalizing Your Documents for Use in China

How to Legalized Your Document for Use in
China
Introduction of Legalization
       The consular legalization mentioned in the Measures
refers to the practice of confirming the authenticity of the
last seal or signature on the foreign-related notarial deeds
and relevant documents issued by other countries,
performed by consular legalization agencies upon the
application of natural persons, legal persons or other
organizations.
Authentication
 
of Governmental Document Procedure
Birth certificate  (ICA)
Marriage certificate/record
(ROM)
Divorce certificate (COURT )
Death certificate  (ICA)
Court document
Citizenship certificate  (ICA)
Singapore ID card  (ICA)
Singapore passport copy
Police clearance (SPF e-
services
website:www.police.gov.sg/e-
services)
Driving license (SPF)
Governmental educational
qualifications
(NUS,NTU,POLYTECHNICS, ECT)
Governmental  hospital
medical certificate
(SGH,NUH,ECT)
ACRA bizfile &business
profile (ACRA)
Company memorandum (ACRA)
All kinds of letters or
certificates issued from
Singapore government
Singapore
Academy of
Law for 
authentication
Chinese
Embassy in
Singapore for
authentication
(submitted via
the Chinese
Visa
Application
Service Center)
Authentication
 
of Non-Governmental Document
Procedure
Statutory oath
Statutory declaration
Power of attorney
Business contracts
Real estate contracts
Civil action papers
Foster care power of
attorney
Edu-trust educational
qualifications
 
        (private University or College)
Privite hospital medical
certificate
       
(private hospitals or clinic)
Proof of legal
representative
Director’s resolution
Minutes of company
meeting
Specimen signature
Legal opinions
Testimonial papers and
evidence
Adoption  document
      
(fei yue community services)
Notary Public
Authorized
by Singapore
Academy of
Law
(please
consult
Singapore
Academy of
Law)
Chinese
Embassy in
Singapore for
authenticatio
n (submitted
via the
Chinese Visa
Application
Service Center)
Singapore
Academy of
law for 
authentication
Authentication of True Copy of Third Country
Passport
Third
country
Embassy and
consulate
 
or
high
commission
in Singapore
for
certification
Singapore
Academy of
law for 
authenticat
ion
Chinese
Embassy in
Singapore for
authentication
(submitted via
the Chinese
Visa
Application
Service Center)
Document Requirement For The Application of
Authentication
Lawful and valid identity documents;
Truthfully, fully and correctly filled application form(download from the
website
www.visaforchina.org
 or request from the reception of the visa center);
Original and photocopy of documents to be legalized  ;
Provide the signature person’s ID or embarkation card & passport data page copy if
the lawyer certify true signature;
The consular legalization section may require, if necessary, the submission of
relevant proof documents by the applicant. After examination, if the consular
legalization section finds the documents, formalities or other materials are not
complete, the agency shall inform the applicant on one occasion of all the necessary
formalities or proof documents to be completed or supplemented.
Documents Which Are Not Accepted By the Chinese Embassy
The seal or signature of the document is false;
The seal or signature of the documents is not kept on record, or not
conforming to the recorded one;
The seal, signature, binding, or time limit, of the document does not
conform to the regulations and requirements of the issuing or user
organizations of the document;
It may harm China national interests or social public interests;
Single case can only be attended a single certificate in principle. A
binding that has more than one case or has entrained irrelevant
documents;
Other circumstances under which consular legalization shall not be
performed.
Contact Details of CVS Center
        Address of CVS Center:
        80 Robinson road, #16-01/02/02A
        Opening Hours:
        9:00am-15:00pm Monday to Friday
        Inquiry Number : 
67139380
        (9:00am-16:00pm)
        Fax Number:        
62260852
        
Email
singaporecentre@visaforchina.org
        
Website:   
www.visaforchina.org
Contact Information of Relevant Department
Registry of Civil Marriages 7 Canning Rise
Road Singapore 179869
Tel:63387808/63398783
Singapore Academy of Law
1 Supreme Court Lane Level 6
Singapore 178879
Tel: 63324388
Fax: 63344940
Immigration & Checkpoints Authority ICA
Building, 10 Kallang Road #08-00(next to
lavender MRT Station)
Singapore 208718
Tel:63916100
Apply the Certificate of Clearance(COC), Please check SPF e-services
website at http://www.police.gov.sg/e-services
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Learn the detailed process of legalizing your documents for official use in China, including the consular legalization procedure, authentication of governmental and non-governmental documents, and certification of third-country passports. Follow these steps to ensure the authenticity and validity of your paperwork for international purposes.


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  1. How to Legalized Your Document for Use in China

  2. Introduction of Legalization The consular legalization mentioned in the Measures refers to the practice of confirming the authenticity of the last seal or signature on the foreign-related notarial deeds and relevant documents issued by other countries, performed by consular legalization agencies upon the application of natural persons, legal persons or other organizations.

  3. Authentication of Governmental Document Procedure Birth certificate Marriage certificate/record Divorce certificate Death certificate (ICA) Court document Citizenship certificate (ICA) Singapore ID card (ICA) Singapore passport copy Police clearance (SPF e-services website:www.police.gov.sg/e- services) Driving license (SPF) Governmental educational qualifications (NUS,NTU,POLYTECHNICS, ECT) Governmental hospital medical certificate (SGH,NUH,ECT) ACRA bizfile &business profile (ACRA) Company memorandum (ACRA) All kinds of letters or certificates issued from Singapore government ICA ROM COURT Chinese Embassy in Singapore for authentication (submitted via the Chinese Visa Application Service Center) Singapore Academy of Law for authentication

  4. Authentication of Non-Governmental Document Procedure Statutory oath Statutory declaration Power of attorney Business contracts Real estate contracts Civil action papers Foster care power of attorney Edu-trust educational qualifications (private University or College) Privite hospital medical certificate (private hospitals or clinic) Proof of legal representative Director s resolution Minutes of company meeting Specimen signature Legal opinions Testimonial papers and evidence Adoption document (fei yue community services) Notary Public Authorized by Singapore Academy of Law (please consult Singapore Academy of Law) Chinese Embassy in Singapore for authenticatio n (submitted via the Chinese Visa Application Service Center) Singapore Academy of law for authentication

  5. Authentication of True Copy of Third Country Passport Third country Embassy and consulateor high commission in Singapore for certification Chinese Embassy in Singapore for authentication (submitted via the Chinese Visa Application Service Center) Singapore Academy of law for authenticat ion

  6. Document Requirement For The Application of Authentication Lawful and valid identity documents; Truthfully, fully and correctly filled application form(download from the websitewww.visaforchina.org or request from the reception of the visa center); Original and photocopy of documents to be legalized ; Provide the signature person s ID or embarkation card & passport data page copy if the lawyer certify true signature; The consular legalization section may require, if necessary, the submission of relevant proof documents by the applicant. After examination, if the consular legalization section finds the documents, formalities or other materials are not complete, the agency shall inform the applicant on one occasion of all the necessary formalities or proof documents to be completed or supplemented.

  7. Documents Which Are Not Accepted By the Chinese Embassy The seal or signature of the document is false; The seal or signature of the documents is not kept on record, or not conforming to the recorded one; The seal, signature, binding, or time limit, of the document does not conform to the regulations and requirements of the issuing or user organizations of the document; It may harm China national interests or social public interests; Single case can only be attended a single certificate in principle. A binding that has more than one case or has entrained irrelevant documents; Other circumstances under which consular legalization shall not be performed.

  8. Contact Details of CVS Center Address of CVS Center: 80 Robinson road, #16-01/02/02A Opening Hours: 9:00am-15:00pm Monday to Friday Inquiry Number : 67139380 (9:00am-16:00pm) Fax Number: 62260852 Email singaporecentre@visaforchina.org Website: www.visaforchina.org

  9. Contact Information of Relevant Department Singapore Academy of Law 1 Supreme Court Lane Level 6 Singapore 178879 Tel: 63324388 Fax: 63344940 Immigration & Checkpoints Authority ICA Building, 10 Kallang Road #08-00(next to lavender MRT Station) Singapore 208718 Tel:63916100 Registry of Civil Marriages 7 Canning Rise Road Singapore 179869 Tel:63387808/63398783 Apply the Certificate of Clearance(COC), Please check SPF e-services website at http://www.police.gov.sg/e-services

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