Guidelines for Clearing Annual Pre-Financing in Accounts & Expenditure Declaration
This document outlines the procedures for clearing annual pre-financing in accounts and what to do if no expenditure is declared in a specific accounting year. It covers scenarios for certifying authorities, calculation of annual balance, and payment timing. Compliance with submission deadlines and necessary documents for assurance packages are emphasized.
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Clearing of annual pre- financing in the accounts Moray Gilland DG Regional and Urban Policy
The "assurance package" to be submitted by 15 February following the end of the preceding accounting year 1. The accounts 2. The management declaration and the annual summary 3. The audit opinion and the audit control report
What if no expenditure were declared in the accounting year 01/07/2015 30/06/2016? (1) 1. Commission paid out the first annual pre-financing before 01/07/2016 2. Three scenarios for the certifying authority: i. Designation before 31/07/2016: final application for interim payment by 31/07/2016 with zero amounts. Accounts by 15/02/2017 with zero amounts. All documents of the assurance package have to be submitted ii. Designation between 31/07/2016 and 15/02/2017: final application for interim payment with zero amounts once designation is notified. Accounts by 15/02/2017 with zero amounts. All documents of the assurance package have to be submitted iii. Designation after 15/02/2017: no final application for interim payment. Accounts by 15/02/2017 with zero amounts. All documents of the assurance package have to be submitted 3. Commission to examine and accept the accounts by 31/05/2017
What if no expenditure were declared in the accounting year 01/07/2015 30/06/2016? (2) 4. Commission to calculate the annual balance as follows : Calculation of the amount chargeable to the funds based on the final expenditure declared in the accounts minus interim payments paid (i.e. 90%); minus the annual pre-financing paid in 2016 (i.e. 2%). If the balance is positive, the Commission pays the outstanding amount within 30 days of the acceptance of the accounts. If the balance is negative, the Commission issues a recovery order (by offsetting against subsequent payments, if possible). The annual pre-financing for the 3rd accounting year (i.e. 2,625%) will be treated in parallel with the issuance of any recovery order in line with the provisions in the CPR.
Before 01/07/2017 payment of the 2nd annual pre-financing (for the 3rd accounting year) STEP 1 31/07/2016 final application for payment for the 2nd accounting year STEP 3 By 31/05/2017 acceptance of the accounts 01/07/ 2017 3rd accounting year 4thacc.year 2nd acc. year 01/07/ 2016 STEP 2 By 15/02/2017 submission of the accounts STEP 4 payment or recovery of the balance
