WVU Research Office 2023 Program Overview

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The WVU Research Office is undergoing a transformation in 2023 to improve efficiency, compliance, data integrity, and operational resiliency. The program emphasizes integration, reduced administrative burden, and enhanced reporting capabilities to streamline research processes and enhance outcomes. Key modules and functions of the Huron Research Suite will be integrated to create an efficient, unified system. The timeline includes vendor selection, onboarding, and foundation work to establish a robust research administration framework.

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Presentation Transcript

Research Connect Research Connect Introduction Introduction WVU Research Office 2023

Current State Kuali Cloud software Manual processes Current: Disparate, siloed systems, Wellspring Sophia, OTT Visual Compliance, Export Control and manual process Banner Document Management, OSP Other tools and systems Inefficient use of skill Compliance Risk Lack of Automation High level of hidden costs: Lack of Integration Long lead times for critical information Retention Challenges

Expected Outcomes Increased Capacity Faster Review Times Reduced Compliance Risk Operational Resiliency Data Integrity and Reporting

Improvements you will see Integrations for Reduced Administrative Burden Solution is Designed for R1 Institutions Best Practice and Built-in Compliance Enter Once - Reduced Data Entry Status Dashboard with Approval Step Indicators Intuitive User Interface Robust Reporting Capabilities

Huron Research Suite Modules Grants & Agreements Animal Welfare Office of Human Research Protections Animal Operations Conflict of Interest West Virginia West Virginia University Research University Research Administration Administration Portal (WRAP) Portal (WRAP) = = integrated systems and workflows Other Core Business Functions Institutional Biosafety Radiation Safety WVCTSI COE Clinical Trial Registration/Risk Assessment Internal Grants WVU Office of General Counsel Sponsored Research Accounting Technology Transfer Export Control Data Protection

Program Timeline Program Timeline 2022 to End of Discovery 2022 to End of Discovery On-Site Finalist Demos & Vendor Selection Contract Approved Branding & Communication Plan Finalized Program Team Formed Discovery Findings & Timeline Vendor Demos Jan - Feb 2022 Charter Approved Dec 2023 June 2022 MP Tie-ins Established Aug 2023 Mar 2022 Feb May 2022 RFP Process & Vendor Finalist Selection Sept 2023 Discovery Aug 2023 Huron Onboarding & Discovery Phase Planning Mar 2022 Aug 2023 Program Foundation Work Kick-off

Program Management & Governance Program Sponsor Katie Stores Program Manager Rosemary Casteel Director Research Systems, Data Project Manager- Laura DiNunzio ITS PMO AVP Finance, Operations, and Research Administration Steering Committee meetings are planned as are quarterly executive updates from Huron Modernization Program Collaborations

Program Management and Governance Program Governance Program Management Steering Committee Program Executive - Fred King Oversight Committee Program Sponsor Katie Stores Stakeholder Committees Program Management Rosemary Casteel Modernization Program Project Manager Laura DiNunzio (ITS PMO) Technical/System Lead Erica Craft (ITS RIT)

Branding: Website: Research Operations Program: Research Connect ERA System: WVU Research Administration Portal (WRAP)

Current Focus

Discovery Goals & Objectives Gain an understanding of the institution s current business processes Educate the Research Office on the settings and extension capabilities provided in the research suite applications Determine technical/integration needs to support required data importing/exporting/ maintenance/reporting for the Research Suite Help develop a data conversion strategy Develop an implementation approach and timeline based on the above decisions.