Working Towards Election Integrity: A Collaborative Approach
State and county boards of elections must cooperate to ensure eligible voters cast accurate votes. Emphasis on voter eligibility, vote counting accuracy, and addressing boundaries and addresses to achieve the ultimate goal of election integrity.
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Presentation Transcript
The State Board and the county boards of elections will take different paths, but we are driving towards the same goal.
The State Board and the county boards of elections must work together to administer elections. Building Bridges Setting the Wheels in Motion
Moving Right Along
Setting the Wheels in Motion The Road Ahead
Foundational Goal Eligible voters in an election shall cast votes for eligible candidates in contests for which they are eligible. Votes cast by eligible voters shall be counted. Election Integrity Votes shall not be counted for persons who are not qualified to vote or eligible to cast votes for certain contest items. Votes shall be counted accurately.
Ultimate Election Goal Voter History Ballots Cast
Party voted (primary) Voting Method Voter History Ballots Cast Setting the Wheels in Motion Ballot Style Precinct voted
Addresses & Boundaries In January 2017, there has been an increased emphasis on correcting addresses in SEIMS. Residence is defined by where a person usually sleeps.
Address Point Edits 1400 1173 1200 1000 800 653 600 384 400 330 281 274 247 200 12 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2017
Election Setup Contest name Contest criteria Contest jurisdictions
Candidate Filing Candidate jurisdiction Candidate party Candidate age
Ballot Offices Configuration Candidates Jurisdictions Party
Logic & Accuracy Testing Are the ballots configured correctly? Is the coding correct? Do the machines work? Are the results correct?
Vote Tabulation Software (UNITY) Election Results SEIMS (Election Reporting) State Board s Election Reporting web display
Mock Election Required for all counties if participating in an election Checks for coding issues Checks import process and accuracy Are the results displayed correctly Good practice
Absentee Board Meetings Begin three (3) weeks prior to election day Board process: disposition on returned absentee ballots Prepare ballots for counting Remove from envelope and feed in tabulator Duplicate UOCAVA or damaged ballots
Monday Absentee Board Meeting After 5:00 pm on day before election day Board process: disposition on returned absentee ballots Prepare ballots for counting Remove from envelope and feed in tabulator Duplicate UOCAVA or damaged ballots
5:00 p.m. on election day (or 2:00 p.m. by resolution) May meet as early as 9:00 a.m. to consider UOCAVA absentee ballots Close absentee poll Election Day Absentee Board Meeting Certified absentee list = voter history Count all absentee ballots returned by 5:00 p.m. on day before election day. Do not count absentees returned after 5:00 p.m. on day before election day. These ballots are counted after election day. Absentee results Prepare absentee abstract Read media into vote tabulation software Import results into SEIMS Election Reporting
Vote Tabulation Software (UNITY) Election Results SEIMS (Election Reporting) State Board s Election Reporting web display
Election results Read media into vote tabulation system Import results into election reporting Election Night Procedures Voter History Ballot reconciliation sheet Precinct check-in procedures Provisionals Number of provisional envelopes matched to provisional log Curbside votes Curbside log
Day After Election Day Precinct reconciliation (voter history vs. ballots cast) ATVs Provisionals Curbsides Spoiled ballots Used ballots Unused ballots
Sample Audit Count Required by statute Hand-count two precincts (election day or administrative) Prepare in advance
Canvass Period Continue reconciliation Disposition on additional absentee ballots Research provisional ballots
Canvass Voter History Ballots Cast
Party voted (primary) Voting Method Canvass Precinct voted Ballot Style
Election results must be reported by election day precinct. Precinct Sort Results in administrative precincts must be retotaled in election day precinct. Results in transferred precincts must be retotaled in election day precinct. Must be completed 30 days prior to election day. Prepare in advance.
Shifting Gears How to Audit
Absentee By Absentee Correspondence = Absentee Ballots Cast Mail
One-stop Ballots Issued (Absentee Correspondence) = One-stop Ballots Cast (Voting Equipment) Cancelled one-stop votes One-stop Absentee
Setting the Wheels in Motion Compare applications issued to voting equipment count.
Setting the Wheels in Motion Provides voter details, including whether the application was cancelled.
Voting Systems and Manual Entries
REASON SUB REASON Manual Recount Reasons + + + - + + - + + + + + - - - - Ballot Not Previously Counted Not Read by Tabulator Ballot Not Previously Counted Not Scanned on Election Day Ballot Not Previously Counted Other Users will be able to add votes or subtract votes, but not both. Blank Ballots Being Removed Contests Hand Counted Partial Counts Add Votes for Specific Contest(s) Partial Counts Remove Votes for Specific Contest(s) Results Media Delay Results Media Failure Media Failure Results Media Failure Media Precinct Correction Results Media Failure Voting Systems Test Results Media Failure Other Retrieved Ballot(s) Ballot Counted in Different Manner Retrieved Ballot(s) Sustained Ballot Challenge Retrieved Ballot(s) Incorrect Ballot Issued Retrieved Ballot(s) Other +/- +/- Other Recount
Before Enhancement Manual Edit Website Tabulation Software (Unity Terminal) Election Night Reporting Database (SEIMS) Text File (Report) Media File PCMCIA Card Ballots Tabulator Canvass Abstract Results Tape
After Enhancement Manual Edit Manual Edit Website Website Tabulation Software (Unity Terminal) Election Night Reporting Database (SEIMS) Text File (Report) Media File PCMCIA PCMCIA Card Card Ballots Ballots Tabulator Tabulator Tabulator Tabulator Canvass Abstract Results Tape Results Tape
Effectiveness 100% [false negatives] 100.00% 99.38% 99.74% 99.63% 96.16% 90.00% 86.84% 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% 0 2 4 6 8 10 12 14 16 18 20
Voter History Ballots Cast Setting the Wheels in Motion
One-stop Curbside One-stop Curbside Issued = Curbside Affidavits
Denied registrations Removed voters Absentee Conflicts
Voter History = Ballots Cast Check provisional count for precinct Check curbsides for precinct Check spoiled ballot log for precinct Check tabulator match for precinct Check precinct reconciliation form Election Day Precincts
Check precinct reconciliation form Chief Judge checklist Precinct return tapes Unity Canvass reports Election Reporting reports Election Night(precinct return)
Use a counting team Use tally sheets Valid votes cast over five (5) Write-ins
DMV provisional research Unsigned applications Previously removed voters Denied voters Provisional Research
Precinct voted is the precinct based on the voter s residence at time of voting. Precinct voted is not the physical location where the voter cast his or her ballot. Precinct Voted For absentee voter history this is automatically captured. For election day voter history this is automatically captured. For provisional voter history, precinct voted is manually entered
Only recount contests subject to recount Must include overvotes and undervotes Recounts
