WILIUG Spring Conference Highlights 2016
The 2016 Spring Conference of the WILIUG featured presentations from Innovative Reps and Gateway Technical College, with a special mention to Gary Flynn, Rachel Rohlf, and Jim Schneider. The event included a business meeting covering Steering Committee updates, conference FYIs, and committee member introductions. The Steering Committee for 2015-2016 was acknowledged, and preparations for the election of officers were announced. Duties of the Chair-elect were outlined, emphasizing their crucial role in the organization.
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Presentation Transcript
Welcome to the 2016 Spring Conference
Thanks! to all of you to today s presenters to our Innovative Reps to Gateway Technical College, esp. Gary Flynn, Rachel Rohlf, & Jim Schneider
Welcome Welcome Gary Flynn District Library Manager, Gateway Technical College
Business Meeting Business Meeting Conference FYIs Steering Committee-open positions Membership & Financial Reports SC Elections
Conference FYIs Conference FYIs Conference schedule Lunch Wifi Restrooms
Your WILIUG Steering Committee 2015 - 2016 Marie Martino, Chair (Moraine Valley Community College, IL) Barb Jarvis, Past Chair (Cook Memorial Public Library, IL) Steve Heser, Chair-Elect (Milwaukee County Federated Library System, WI) Margaret Jasinski, Membership Chair (Arlington Heights Memorial Public Library, IL) Melody Clark, Treasurer (Arrowhead Library System, WI) Keven Riggle, Acting Treasurer/Member-at-Large (Marquette University, WI) Mary Golden, Secretary (Naperville Public Library, IL) Inese Christman, Member-at-Large (Wisconsin Valley Library Service, WI) Dawn Kovacs, Member-at-Large (Wheaton Public Library, IL) Pam Skittino, Member-at-Large (Deerfield Public library)
Election of Officers foreshadowing (We will hold the election of officers momentarily.) Please consider sharing your talents with the group by running for one of these offices: Chair-Elect (3-yr commitment) Treasurer 2-3 Members-at-Large (At least one Polaris library) Terms begin July 1 and run for two years (except for the Chair-Elect, which is a three-year commitment)
Election of Officers foreshadowing Duties of the Chair-elect This officer agrees to serve as the next Chair of WILIUG. a. Assist the Chair in all areas of WILIUG organization and planning. b. Serve as the main planning contact for the two annual WILIUG meetings. c. Complete other assignments as delegated by the Chair. d. Perform the duties of the Chair in the event of the Chair s temporary disability or absence, or if the Chair becomes ineligible to hold office. e. Turn over all Chair-Elect records and files to the next Chair-Elect. In the event the next Chair-Elect has not been identified, and the current Chair-Elect is leaving office, she/he will turn over all relevant records to the Chair. f. Assist the Treasurer in completing all the appropriate state and federal tax forms at the end of each fiscal year.
Election of Officers foreshadowing Duties of the Treasurer This officer is in charge of managing the bank account(s) of WILIUG. a. Collect membership applications and dues. b. Accurately record paid and unpaid members. c. Communicate membership names, payments and designated contacts to the Membership Chair. d. Collect other monies from institutions or individuals as required. e. Make deposits to the WILIUG bank account. f. Maintain accurate financial records of all monies received and expended. g. Make any payments on behalf of the WILIUG h. Report on all financial activity of the organization to the Steering Committee i. Turn over all Treasurer records and files to the next Treasurer. In the event a next Treasurer has not been identified, and the Treasurer is leaving office, she/he will turn over all relevant records to the Chair. j. Complete all appropriate state and federal tax forms at the end of each fiscal year with the help of the Chair-Elect
Election of Officers foreshadowing Duties of the Member-at-Large It shall be the duty of the Members-at-Large, working in consultation with the Steering Committee, to plan and coordinate WILIUG programs, including the Spring and Fall meetings. There are at least two Members-at-Large serving on the Steering Committee. We are looking for 2 -3 Members-at-Large, at least one from a Polaris library.
Membership Report by Margaret Jasinski
WILIUG MEMBERSHIP = 30 total New Polaris Renewal Innovative
WILIUG MEMBERSHIP = 30 total Wisconsin System Public Illinois Academic/Special
Financial Report by Keven Riggle
Financial Report Financial Report July 1, 2015 July 1, 2015 June 30, 2016 June 30, 2016 Beginning balance $ 4477.87 Deposits $ 2404.77 $ 6882.64 Expenditures: Filing fee Fall Conference Scholarship $ 10.00 $ 477.49 $ 300.00 ------------------ $787.49 Ending balance $ 6095.15
Election of Officers the Real Deal Nominations from the floor Chair-Elect Treasurer Members-at-Large Polaris Any Library Call for the vote
What does WILIUG do? Purpose: WILIUG s role is to facilitate communication and help create learning opportunities for its members, both online and in-person, on any aspect of the Innovative Interfaces automated library system. Function: The group exists to help members share their experiences, frustrations, ideas, and training materials. To this end, WILIUG members hope to develop professionally and be able to make the best possible use of Innovative products.
What does WILIUG do? 2 meetings per year .5 day Fall Meeting 1.5 days Spring Conference o Half-day Preconference o Full-day Conference Try to alternate between IL and WI for meeting locations Elections of Steering Committee members
What does WILIUG do? Offer partial scholarships to IUG attendees (as finances allow) Meet up at IUG BOF lunch Maintain the WILIUG Website : http://wiliug.wordpress.com/ Find: Membership list of libraries Contacts III products/versions By-laws Current meeting & conference info Past presentations/resources
What can you do for WILIUG? Renew your library s membership each year! Encourage fellow staff to sign up for our MailChimp mailing list at http://eepurl.com/RG90D MailChimp Maintain your library s contact and product info Attend meetings and conferences Present at a meeting or conference Serve on the Steering Committee (6 named offices plus 2 to 4 members-at-large) Host at meeting/conference at your library
Upcoming 2016 Fall Meeting Date is TBD (half day conference followed by a BoF luncheon) Would your library be willing to host? (One large room for 60-80 people) What program topic(s) would you like presented?
Thanks! Have a great 2016 Spring Conference!
