Weekly Wave Data & Information Systems Overview
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Data & Information Systems
R
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s
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S
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A
s
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Please include your name and phone number on your request
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Provide the student STN or Local ID only
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Do Not provide any personal information for the student
•
This includes emails sent to the
,
team group chats, or any of our personal email boxesstudentdatainfo@sde.ok.gov
Weekly Wave
2
S
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s
t
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N
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b
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)
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Access the State Testing Number (STN) System located in
Single Sign On
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The students located here could not be automatically
assigned an STN
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Flow chart is available on the SDE website under Student
Information Documents & Guides
Weekly Wave
3
S
T
N
W
i
z
a
r
d
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Until a student is assigned an STN they will not appear on any
of your reports
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You will not be able to create a new STN, you will need to
send it to the state for assistance and we will determine if a
new STN needs to be created.
Weekly Wave
4
S
t
a
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e
T
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s
t
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n
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N
u
m
b
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(
S
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)
Weekly Wave
5
O
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s
h
i
p
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Ownership Wizard App is located in Single Sign On.
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If you find you have students that conflict with themselves,
please provide the student’s STN and the school that is
showing the conflict, to
studentdatainfo@sde.ok.gov
.
•
Also keep in mind if you have a student that is enrolled and
does not show up. You should check your ownership wizard
to see if you have a conflict on that student. It is very possible
they have enrolled at another district and removing them from
your system will clear your conflict.
Weekly Wave
6
D
a
t
a
V
a
l
i
d
a
t
i
o
n
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Check your district for validation issues. If you need direction
in resolving these issues, please reach out to us so we may
assist you. You can do that by sending an email to
studentdatainfo@sde.ok.gov
.
•
The path to get to Data Validation is District<Data Validation<
Data Validation Wizard.
Weekly Wave
7
X
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W
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:
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q
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Bad data will not enter the state’s system for reporting
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H
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:
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Where to find:
Weekly Wave
8
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W
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a
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?
Weekly Wave
9
X
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?
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The error description
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Object that failed
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XML
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Date of error
Weekly Wave
10
D
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b
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Class Size Verification Opens 9/1/2022 Closes 10/15/2022
•
Read only access through 9/14/2022 in order to make
changes through your SIS
•
Class Size opens on 9/15/2022 for certification
•
If you are experiencing data issues please contact
studentdatainfo@sde.ok.gov
•
If you are experiencing process or app issues, please contact
Ryan Pieper at (405) 521-3335 or ryan.pieper@sde.ok.gov
Weekly Wave
11
D
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t
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s
t
o
R
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b
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October 1
st
Opens 09/07/2022 Closes 10/17/2022
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Child Count Opens 09/07/2022 Closes 10/17/2022
•
FQSR Opens 09/06/2022 Closes 11/30/2022
Weekly Wave
12
N
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A
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o
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Superintendents must provide Wave access in the SSO.
•
If you are giving new Wave access to new employees, it may take
up to 24 hours for all your access to show up.
•
Employees will need to request an affiliates log on.
Please contact OMES:
servicedesk@omes.ok.gov
Weekly Wave
13
I
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s
s
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t
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Go to the SSO page
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Click on/ Open the Wave
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Login with you user id (ssousername)@affiliates.ok.gov
•
When you get to the page asking for Microsoft page use the same
login information as above
•
When you get to the password click on forgot password
•
The system will email you a temporary password, you will have to
change the password
•
If this does not work, you will need to reach out to
servicedesk@omes.ok.gov
Weekly Wave
14
Q
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s
t
i
o
n
s
a
n
d
R
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StudentDataInfo@sde.ok.gov
•
https://sde.ok.gov/student-information-documents-and-guides
Weekly Wave
15
Q
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Weekly Wave
16
Access the weekly wave data and information systems to assist with state testing numbers, student assignments, and data validation checks. Utilize tools like the STN Wizard, Ownership Wizard, and XSD Errors guide for resolving issues and ensuring accurate reporting. Seek assistance from the provided contact information for further support.
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Presentation Transcript
Weekly Wave Data & Information Systems
Requesting State Assistance Please include your name and phone number on your request Provide the student STN or Local ID only Do Not provide any personal information for the student This includes emails sent to the studentdatainfo@sde.ok.gov, team group chats, or any of our personal email boxes 2 Weekly Wave
State Testing Number (STN) Access the State Testing Number (STN) System located in Single Sign On The students located here could not be automatically assigned an STN Flow chart is available on the SDE website under Student Information Documents & Guides 3 Weekly Wave
STN Wizard Until a student is assigned an STN they will not appear on any of your reports You will not be able to create a new STN, you will need to send it to the state for assistance and we will determine if a new STN needs to be created. 4 Weekly Wave
State Testing Number (STN) 5 Weekly Wave
Ownership Ownership Wizard App is located in Single Sign On. If you find you have students that conflict with themselves, please provide the student s STN and the school that is showing the conflict, to studentdatainfo@sde.ok.gov. Also keep in mind if you have a student that is enrolled and does not show up. You should check your ownership wizard to see if you have a conflict on that student. It is very possible they have enrolled at another district and removing them from your system will clear your conflict. 6 Weekly Wave
Data Validation Check your district for validation issues. If you need direction in resolving these issues, please reach out to us so we may assist you. You can do that by sending an email to studentdatainfo@sde.ok.gov . The path to get to Data Validation is District<Data Validation< Data Validation Wizard. 7 Weekly Wave
XSD Errors What: When sent data doesn t meet minimum validation requirements Bad data will not enter the state s system for reporting How to correct: Reach out to your SIS vendor Where to find: 8 Weekly Wave
XSD Errors Who can access this?: District level users How do you know if you have these errors? 9 Weekly Wave
XSD Errors What can you send to your vendor or correct? The error description Object that failed XML Date of error 10 Weekly Wave
Dates to Remember Class Size Verification Opens 9/1/2022 Closes 10/15/2022 Read only access through 9/14/2022 in order to make changes through your SIS Class Size opens on 9/15/2022 for certification If you are experiencing data issues please contact studentdatainfo@sde.ok.gov If you are experiencing process or app issues, please contact Ryan Pieper at (405) 521-3335 or ryan.pieper@sde.ok.gov 11 Weekly Wave
Dates to Remember October 1st Opens 09/07/2022 Closes 10/17/2022 Child Count Opens 09/07/2022 Closes 10/17/2022 FQSR Opens 09/06/2022 Closes 11/30/2022 12 Weekly Wave
New Wave Accounts Superintendents must provide Wave access in the SSO. If you are giving new Wave access to new employees, it may take up to 24 hours for all your access to show up. Employees will need to request an affiliates log on. Please contact OMES: servicedesk@omes.ok.gov 13 Weekly Wave
Issues Accessing the Wave Go to the SSO page Click on/ Open the Wave Login with you user id (ssousername)@affiliates.ok.gov When you get to the page asking for Microsoft page use the same login information as above When you get to the password click on forgot password The system will email you a temporary password, you will have to change the password If this does not work, you will need to reach out to servicedesk@omes.ok.gov 14 Weekly Wave
Questions and Resources StudentDataInfo@sde.ok.gov https://sde.ok.gov/student-information-documents-and-guides 15 Weekly Wave
Questions?? 16 Weekly Wave
