Voting Guidelines and Procedures for First-Time Delegates
First Timers & Delegates Briefing
Gwenda Pennington
Credentials Committee Chair
Credentials – recording who will vote
Voting members shall be:
•
The elected officers of the District
•
Clubs represented by delegates, alternates, or proxies
–
Transfer of voting privileges to an alternate must be made at
the Credentials desk
Delegates and alternates report to the Credentials desk
for initial registration
•
Delegates (or alternates) then report to the Credentials
desk/team to be checked-off to:
–
vote during the next business session
–
vote for candidates (during lunchtime today)
Further details can be found in the Standing Rules in
your Conference Book.
Voting
A majority of voting members registered at
Conference shall constitute a quorum.
Clubs with over thirty members are entitled to a
second vote
•
One delegate (or alternate) may carry both votes
Voting will take place during/for the following:
•
Conference business sessions
•
Election of candidates for:
–
District Officers and Area Directors
–
Nominating Committee
Voting during the business sessions
Delegates or their alternates will sit at assigned
tables:
•
Votes will be indicated by the holding aloft of
the relevant card:
Votes will be tallied.
Voting for candidates
A room near the foyer no. 2201 has been set
aside for voting for candidates from 12.40pm
today:
•
Delegates (or alternates) report to the
Credentials team to be checked-in for voting
•
The Tellers Committee will give voters the
appropriate ballot(s)
•
Voters place their ballots in the ballot box(es)
Votes will be tallied.
Questions?
Get briefed on voting procedures for first-time delegates, including registration, quorum requirements, multiple votes, tallying, and voting for candidates. Follow specific guidelines during business sessions and candidate voting. Questions can be directed for clarification.
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Presentation Transcript
First Timers & Delegates Briefing Gwenda Pennington Credentials Committee Chair
Credentials recording who will vote Voting members shall be: The elected officers of the District Clubs represented by delegates, alternates, or proxies Transfer of voting privileges to an alternate must be made at the Credentials desk Delegates and alternates report to the Credentials desk for initial registration Delegates (or alternates) then report to the Credentials desk/team to be checked-off to: vote during the next business session vote for candidates (during lunchtime today) Further details can be found in the Standing Rules in your Conference Book.
Voting A Conference shall constitute a quorum. Clubs with over thirty members are entitled to a second vote One delegate (or alternate) may carry both votes Voting will take place during/for the following: Conference business sessions Election of candidates for: District Officers and Area Directors Nominating Committee majority of voting members registered at
Voting during the business sessions Delegates or their alternates will sit at assigned tables: Votes will be indicated by the holding aloft of the relevant card: Yes No Abstain Votes will be tallied.
Voting for candidates A room near the foyer no. 2201 has been set aside for voting for candidates from 12.40pm today: Delegates (or alternates) Credentials team to be checked-in for voting The Tellers Committee will give voters the appropriate ballot(s) Voters place their ballots in the ballot box(es) report to the Votes will be tallied.
