UNIVERSITY P&T FORUM

This timeline outlines the process of preparing a portfolio for a university promotion and tenure review, from the initial candidate preparation to the final review by the Provost's office. It details the specific steps, deadlines, and stakeholders involved at each stage, providing a comprehensive overview of the entire process.

• University
• Portfolio
• Preparation
• Timeline
• Promotion

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Presentation Transcript

1. UNIVERSITY P&T FORUM APRIL 24, 2017

2. Timeline: Preparing the Portfolio Spring Semester: Candidate begins portfolio preparation. Candidate prepares research/creative activity material for external review. Departmental selection of external reviewers with input from candidate, chair, and dep t colleagues. NO STAKEHOLDERS. Chair solicits reviews. Materials sent to external reviewers. Reviews due August 1.

3. Timeline: From Department to College Committee Example Sept. 6, 2017: Sept. 6-21, 2017 Portfolio due in Chair s office Departmental review, vote Letter to Chair, copied to candidate Candidate has 5 days to reply Sept. 22-29, 2017: Chair s review Letter to College Committee, copied to candidate Candidate has 5 days to reply Sept. 30, 2017: Portfolio to Dean s office Oct. 3-Nov. 4, 2017: Portfolio review by College P&T Committee Committee letter to Dean, copied to candidate Candidate has 5 days to reply

4. 2017-18 Timeline: From College to Office of the Provost Early December, 2017 Portfolios to the Office of the Provost for review by the University P&T Committee Jan. - March, 2018 Portfolios reviewed by University P&T Committee March 2018 University P & T Committee Recommendations to the Provost March-April, 2018 Provost reviews portfolios April, 2018 Provost meets with candidates, makes recommendations to the President May, 2018 President certifies to FAU BOT that all procedures in University Regulation 5.006 (Tenure Procedures) have been followed

5. P&T DOCUMENTS University P&T Materials (located on Provost s website) Criteria for the Appointment, Promotion and Tenure of Faculty Principles for Creating Criteria and Standards for Promotion and Tenure See new language in this document that addresses community engagement and undergraduate research activity College P&T Criteria Provost Memorandum (Re: Promotion and Tenure for 2017-18) P&T Forms

6. PROVOST P&T MEMO Prepare two portfolios and one supplementary portfolio according to requirements specified in Provost Memo Ordering of Materials in the P&T Portfolio (see page 3 of Provost Memo) Pages 4-10 detail the requirements of the contents of each section of the portfolio

7. ORDER OF MATERIALS IN PORTFOLIO Sections 1-3 1. Signed Nominee Portfolio Cover Sheet 2. Signed Waiver of Right of Review Letter from External Reviewers (if agreed to) 3. Status Letters (position appointment letter and/or promotion and tenure letters as appropriate)

8. ORDER OF MATERIALS IN PORTFOLIO Section 4 Up-to-Date Vita Follow CV Template order as follows: Education/Employment History Scholarship/Research/Creative Activity Publications in Print Refereed Journal Articles Books Book Chapters Textbooks Other (book reviews, encyclopedia articles, etc.) Refereed Presentations and Proceedings Non-Refereed Publications, Presentations and Proceedings

9. ORDER OF MATERIALS IN PORTFOLIO Section 4 Up-to-Date Vita (continued) Creative Activities and Achievements Grants External Internal Courses Taught at FAU Service and Professional Development Service to the Institution Department/School College University service Service to the Discipline/Profession Honors and Awards

10. ORDER OF MATERIALS IN PORTFOLIO Section 5 Annual Assignments Section 6 - Instruction Section A. Teaching and/or Advising awards B. Quantitative Data on Teaching SPOT Data Table (see pg. 5) Dissertation/Thesis Committees (see table, pg. 6) C. Peer Evaluation (minimum of two recent evaluations) D. Course or curricular development E. Advising Activities

11. ORDER OF MATERIALS IN PORTFOLIO Section 7 - Scholarship, Research and/or Other Creative Activity Annotated version of parallel section of vita providing detailed information on each published or exhibited work List publications/work in categories as specified in the CV template Explain publications/work as described on page 6 of Provost memo Co-authored works clearly explain the extent of your contribution to the work Include critical reviews of your work, citations, impact data, etc. Letters of acceptance for forthcoming work

12. ORDER OF MATERIALS IN PORTFOLIO Section 8 Assigned Service and/or Administrative Activity Include a table that provides an overview of your service activity (see sample table on page 7 of Provost Memo) List all significant service assignments and activities to the University, Department/School, College, Profession, and Community Identify your role in the service activity, time and commitment, and the semester in which the service was provided

13. ORDER OF MATERIALS IN PORTFOLIO Section 9 Self Evaluation Section 10- Letters of Evaluation from Independent Evaluators minimum 5 external letters, maximum 2 internal letters (if required in unit) especially evaluating quality of service to institution Section 11 Report of the Department/School (including P&T Vote and reasons for the vote) Section 12 Chairperson/Director s Letter (including a clear statement of support or non-support and detailed discussion of supporting evidence for the recommendation) Section 13- Report of College P&T Committee (including P&T Vote and reasons for the vote)

14. ORDER OF MATERIALS IN PORTFOLIO Section 14 Dean s Letter (including a clear statement of support or non-support and detailed discussion of supporting evidence for the recommendation) Section 15 Department/Unit Criteria for P&T Section 16 Annual Evaluations (for the period under consideration) Section 17 Third Year Review Section 18 Optional P&T Appraisals Replies to any material in the portfolio