Understanding North Carolina Child Support Services Incentives

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North Carolina Child Support Services utilize incentives for funding, with the primary source being Federal Financial Participation (FFP) at 66%. Annual Incentive Awards are provided based on performance measures, with states receiving a portion from a fixed amount set by the Child Support Performance Incentive Act of 1998. Penalties exist for performance below standards, emphasizing the importance of data reliability and achieving set performance levels.

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North Carolina Child Support Services Incentives A general overview of what they are and how they are calculated. Debbie Henderson, Program Administrator

What Are Incentives? Primary source of Child Support Services Funding is Federal Financial Participation (FFP) at a rate of 66%. Secondary source of Child Support Services is the Annual Incentive Awards. Based on a state s performance in five (5) performance measures. Paid each year from a fixed amount of money set by the Child Support Performance Incentive Act of 1998 (CSPIA). FFY 2016 incentive pool = $558 million. FFY 2017 incentive pool = $563 million.

Incentives are paid each year from a fixed amount of money set by CSPIA. Each State and Territory that meets performance and data reliability standards receives a portion of this fixed amount Incentive Pool EXAMPLE Incentive Pool $100 million 16% 26% 58% State A State B State C

Data Reliability | Performance | Incentives % $ DATA

Data Reliability | Performance | Incentives % $ PENALTIES POSSIBLE UNRELIABLE DATA DATA

Penalties for Performance Below Standards Performance measures for which states must achieve certain levels of performance in order to avoid being penalized for performance below standards. Paternity Establishment Cases under order Current Collections

The Cycle Quarterly NCCSS provides to OCSE Collections Expenditure/Estimates Reports (OCSE-34 & OCSE-396) 1st or 2nd Quarter of FFY 2019 (FFY2017 Settlement) Quarterly Annually OCSE provides to NCCSS OCSE provides to all states annual settlement Awards/Advancement/ Reimbursements FFY 2018 October 30, 2018 January-June 2019 (FFY 2018) Annually Annually NCCSS provides to OCSE OCSE conducts a Data Reliability Audit/Review Performance Data (OCSE-157)

The Cycle Quarterly NCCSS provides to OCSE Collections Expenditure/Estimates Reports (OCSE-34 & OCSE-396) 1st or 2nd Qtr of FFY 2019 (FFY2017 Settlement) Quarterly Annually OCSE provides to NCCSS OCSE provides to all states annual settlement Awards/Advancement/ Reimbursements FFY 2018 October 30, 2018 January-June 2019 (FFY 2018) Annually Annually NCCSS provides to OCSE OCSE conducts a Data Reliability Audit/Review Performance Data (OCSE-157)

OCSE-157 Report OCSE-157 is used by all states to report statistical and some financial information regarding outcomes for their Child Support Services program to the Federal Department of Health and Human Services. The information is then used to provide an annual report to Congress on the program.

The Measures % Paternity Establishment Collections $ % Cost Effectiveness % Cases Under Order % Current Support % Cases Paying Towards Arrears

The Measures Collections Collections $ Current TANF $ Former TANF $ Never TANF $

The Measures % Cases Under Order % Cases Paying Towards Arrears % Cost Effectiveness % Paternity Establishment % Current Support

The Measures Calculated by using Numerator Denominator To increase the % (performance)

The Measures Paternity Established Line 6 OCSE 157 Children BOW in IV-D Cases Open During or at the End of the Fiscal Year With Paternity Established or Acknowledged Line 5a OCSE 157 Children in IV-D Cases Open at the End of the Prior Federal Fiscal Year Who Were Born Out-of-Wedlock

TheMeasures Cases Under Order Line 2 OCSE 157 Cases Open at the End of the Fiscal Year With Support Orders Established Line 1 OCSE 157 Cases Open at the End of the Fiscal Year

TheMeasures Current Support Line 25 OCSE 157 Total Amount of Support Distributed as Current Support During the Fiscal Year Line 24 OCSE 157 Total Amount of Current Support Due for the Fiscal Year

The Measures Cases Paying Towards Arrears Line 29 OCSE 157 Cases Paying Toward Arrearages During the Fiscal Year Line 28 OCSE 157 Cases with Arrears Due During the Fiscal Year

The Measures Cost Effectiveness IV-D Dollars Collected IV-D Dollars Expended

Incentive Calculations Data Reliability Measures and Weights Performance Levels/Standards % Paternity Establishment % Paternity Establishment % Cases Under Order % Current Support Cost & Effectiveness Collections $ & % Cases Under Order Cost % Cases Paying Towards Arrears Effectiveness % Cases Paying Towards Arrears % Current Support

If the Paternity Establishment or Support Order Performance Level Is: But Less Than: The Applicable Percentage Is: But Less Than: The Applicable Percentage Is: At Least: At Least: 80% 100% 64% 65% 74% 79% 80% 98% 63% 64% 73% 78% 79% 96% 62% 63% 72% 77% 78% 94% 61% 62% 71% 76% 77% 92% 60% 61% 70% 75% 76% 90% 59% 60% 69% 74% 75% 88% 58% 59% 68% 73% 74% 86% 57% 58% 67% 72% 73% 84% 56% 57% 66% 71% 72% 82% 55% 56% 65% 70% 71% 80% 54% 55% 64% 69% 70% 79% 53% 54% 63% 68% 69% 78% 52% 53% 62% 67% 68% 77% 51% 52% 61% 66% 67% 76% 50% 51% 60% 65% 66% 75% 0% 50% 0%

If the Current Collections or Arrearage Collections Performance Level Is: But Less Than: The Applicable Percentage Is: But Less Than: The Applicable Percentage Is: At Least: At Least: 80% 100% 59% 60% 69% 79% 80% 98% 58% 59% 68% 78% 79% 96% 57% 58% 67% 77% 78% 94% 56% 57% 66% 76% 77% 92% 55% 56% 65% 75% 76% 90% 54% 55% 64% 74% 75% 88% 53% 54% 63% 73% 74% 86% 52% 53% 62% 72% 73% 84% 51% 52% 61% 71% 72% 82% 50% 51% 60% 70% 71% 80% 49% 50% 59% 69% 70% 79% 48% 49% 58% 68% 69% 78% 47% 48% 57% 67% 68% 77% 46% 47% 56% 66% 67% 76% 45% 46% 55% 65% 66% 75% 44% 45% 54% 64% 65% 74% 43% 44% 53% 63% 64% 73% 42% 43% 52% 62% 63% 72% 41% 42% 51% 61% 62% 71% 40% 41% 50% 60% 61% 70% 0% 40% 0%

If the Cost-Effectiveness Performance Level Is: But Less Than: The Applicable Percentage Is: At Least: $5.00 100% $4.50 $4.99 90% $4.00 $4.50 80% $3.50 $4.00 70% $3.00 $3.50 60% $2.50 $3.00 50% $2.00 $2.50 40% $0.00 $2.00 0%

Federal to State Compared vs. State to County Methodology Similar, but while there are penalties for unreliable data/standards for the state, there is no penalties presently for counties. Incentive Measures Data collected via CSDW Collections Federal OCSE-34 County County administration reports Expenditures Federal OCSE-396 County County administration reports Payment schedule Federal Quarterly County October June, equal monthly payments

Reinvestment of Incentive U.S.C. 658a(f) -- Reinvestment A State to which a payment is made under this section shall expend the full amount of the payment to supplement, and not supplant, other funds used by the State - (1) to carry out the State plan approved under this part; or (2) for any activity (including cost-effective contracts with local agencies) approved by the Secretary, whether or not the expenditures for the activity are eligible for reimbursement under this part, which may contribute to improving the effectiveness or efficiency of the State program operated under this part.

Reinvestment of Incentive Translation The full amount of incentive payments received must carry out IV-D program activities or other activities which may contribute to improving the effectiveness or efficiency of the State s IV-D program A base amount is determined for each state This base amount of spending must be maintained in future years Incentive payments under this part must be used in addition to (supplement), and not in lieu of (supplant) the base amount.

Allowable Uses for Child Support Incentive Funds Incentive funds may be used for program activities including, but not limited to: Parent locator services (Source: 45 CFR 304.20(a)) Paternity and support services (Source: 45 CFR 304.20(a)) Privatizing and outsourcing of child support functions (Source: 45 CFR 304.20(a)) Improving automation (Source: 45 CFR 304.20)

Allowable Uses for Child Support Incentive Funds (continued) Costs of cooperative arrangements with courts and law enforcement officials (Source: 45 CFR 304.21) Equipment (Source: 45 CFR 304.24) Creating public awareness projects for allowable IV-D program activities Staff development for allowable IV-D program activities Community outreach programs for allowable IV-D program activities.

Incentive Waivers Using Child Support Funds for Other Activities Fatherhood Programs Education & Job Programs for Noncustodial Parents Visitation

Incentive Waiver Process Justification Letter on County Letterhead Complete Incentive Waiver Application & Budget Submit to the NC CSS Central Office Central Office Staff Review Submit to Federal Regional Office of Child Support (OCSE) for Review Submit to Federal Office of Child Support in Washington, DC Approval Letter Sent to NC CSS Central Office (NOTE: Incentive Waiver Period is 12-months from the date of approval)

Incentive Waiver Requirements Upon Approval Monthly Progress & Expense Reports Submitted to NC CSS Central Office Renewal of Waivers are Submitted 90 Days Before Waiver Period Ends