Understanding NIH Resources and Engaging with Program Officials

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Learn about the role of Program Officials at NIH, their responsibilities, and how to contact the right official for your research needs. Discover where to find Program Officials and why it is essential to engage with them in navigating the NIH grant process effectively.

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Part Three Utilizing NIH Resources and Interacting with Program Staff

The NIH Extramural Team Review Staff Grants Management Program Staff 2

What is a Program Official? Scientist and Administrator Responsible for programmatic, scientific, and technical aspects of a grant Also known as: Program Director Project Officer 3

Responsibilities of Program Officials Manages scientific research portfolio of grants, contracts, and cooperative agreements Identifies opportunities and needs of science specific to an Institute s mission Stimulates interest in scientific areas of emphasis for each Institute Communicates program priorities Program Announcements (PA) Request for Applications (RFA) 4

More Responsibilities Provides technical assistance to applicants Observes scientific review meetings Discusses review issues with applicant Ascertains programmatic and mission relevance of applications Prepares funding recommendations to IC s leadership Scientific and technical merit of the proposed project as determined by scientific peer review (i.e. Impact Score). Availability of funds. Relevance of the proposed project to program priorities. The IC s Director makes final funding decisions. Reviews annual research progress of grantees Reports on scientific progress and program accomplishments 5

Why Contact a Program Official? Why? We can Direct You to: The appropriate Institute 24 institutes have granting authority The appropriate Division/Office Basic, clinical, behavioral, translational The appropriate Program Official Extramural research portfolio 6

How to find the right Program Official Where Can I Find a Program Official? At Your Favorite Scientific or Professional Meeting Institute-sponsored Workshops Mingling through the Crowds Institute Exhibit Booths Ask a Colleague or Mentor Someone you know knows a Program Contact Search NIH Institute Websites, Employee Directory, PAs/RFAs, eRA Commons,or RePORTER Search previous Summary Statements and Notice of Grant Awards 7

Your Program Official Can Help ... During Application Development and Preparation During Scientific Review After Peer Review After Award 8

Collaborations Program Officers may be helpful in finding, introducing, linking to potential collaborator Document communication plan Be clear about separate and shared responsibilities Have a long-term vision 9

Post-Grant Submission: Program Official Roles 10

Program Officials ... can help After Peer Review If funding seems unlikely: Consult with applicant on possible next steps: Respond to reviewer concerns (revise and resubmit) Submit a new application Change study section or mechanism? 11

Program Officials ... can help After Peer Review If funding seems likely: Consult with applicant on key issues: Budget Human and Animal Subject Concerns - Office for Human Research Protections (OHRP) - Office of Laboratory Animal Welfare (OLAW) Other Administrative Concerns 12

After Review - Budget Discussions with Investigator Negotiate Funding Amounts Study Section Recommendations NIH and Institute Guidance Overlap Personnel 13

Program Officials ... can help During Grant Oversight Serve as resource and liaison Answer technical questions Provide information about funding opportunities Monitor progress of study Policy Adherence (NIH Public Access Policy, IRB) Evaluate changes in key personnel or levels of effort Administrative supplements 14

Summary: Roles of a Program Officer Public face of the government Responsible steward of public funds Scientist/scholar in residence Portfolio builder Manager Advocate for Scientific/Medical Community Resource 15

Some additional resources to be aware of 16

NIH Supported International Activities Fogarty International Center (FIC) http://www.fic.nih.gov/WorldRegions/Pages/SubSaharanAfrica.aspx - Medical Education Partnership Initiative, HIV Training Program (formerly AITRP), H3Africa (http://h3africa.org/) National Institute of Allergy and Infectious Diseases Institute (NIAID) Centers for AIDS Research - http://www.niaid.nih.gov/labsandresources/resources/cfar/pages/de fault.aspx Harvard, Duke, Rochester, UCSF, UPENN, U. Washington, UNC, UAB, UCSD, Lifespan/Tufts/Brown, JHU International epidemiologic Databases to Evaluate AIDS - http://www.iedea.org/ HIV/AIDS Clinical Trials Networks - http://www.niaid.nih.gov/news/newsreleases/2013/pages/clinical- trials-network.aspx 17

NIH Supported International Activities (continued) National Cancer Institute (NCI) Office of HIV and AIDS Malignancy - http://oham.cancer.gov/ Center for Global Health - http://www.cancer.gov/aboutnci/globalhealth Cancer Centers - http://www.cancer.gov/researchandfunding/extramural/cancercenter s Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD) Office of Global Health - http://www.nichd.nih.gov/about/org/od/ogh/Pages/index.aspx NICHD Domestic & International Pediatric & Maternal HIV Clinical Studies Network (NICHD Network) - http://www.nichd.nih.gov/research/supported/pages/pphsn.aspx 18

Take-Home Messages Never hesitate to ask questions about the process Communicate with NIH staff with other investigators with institutional administrators http://www.nih.gov 19