Tennessee Highway Safety Office Grant Reporting Guidelines
Guidelines for submitting monthly/quarterly reports for Tennessee Highway Safety Office grants, including deadlines, data collection forms, and reporting requirements for Law Enforcement Program Grants and High Visibility Enforcement Grants. Learn where to submit reports, important dates, and details on data collection forms. Assistance for grant recipients provided through detailed instructions and tips on completing the reporting process effectively.
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Status Reports Tennessee Highway Safety Office FY18 Grant Orientation Workshop
The Basics for All Grantees Where do I submit my report? www.THSOgrants.org Deadlines Cannot be submitted before the month/quarter ends Due to the Data Collection Form If you submit monthly - due 5thof following month If you submit quarterly - due 15thof month following last month of each quarter ONE EXCEPTION Program grantees - September/4thquarter report AND Final status report due November 1 HVE grantees Only a 4thquarter is due No Final Report November 1 Status Report = Payment of claim
REPORTING Law Enforcement Program Grants vs. High Visibility Enforcement (HVE)Grants
Law Enforcement Program Grants (Non HVE grants) www.THSOgrants.org 1. Monthly/quarterly report a. Specific to your grant goals/objectives/tasks b. Enforcement efforts on alcohol, impaired driving, speed, seatbelt, etc. 2. Data collection form a. Began FFY17 b. Includes department wide activity, not just grant funded activity
HVE Grants www.THSOgrants.org (1 report required) 1.Data collection form a. Began FFY17 b. Includes department wide activity, not just grant funded activity
Data Collection Form Tennessee Highway Safety Office Activity Sheet Agency: ________________________ Violations Speeding DUI Child Restraint Seatbelt Distracted / Due Care Warnings Total of All Violations Total * * * * * * * Number of Officers: *
Data Collection Form Tips 1. Easy to complete 2. Only 6 fields for violations a. Must place a 0 in fields where there is no activity b. Number of Officers in entire agency 3. Grand total is automated once user saves 3. One field for total number of officers 4. Data can be entered throughout the quarter and saved
Law Enforcement Program Grants & High Visibility Enforcement Grants Where do I report? www.tntrafficsafety.org Report stats for specified NHTSA campaigns LELs can assist throughout the year they will be looking for this Holiday Reporting Campaign (Christmas / New Year s Day) Booze It and Lose It Memorial Day Campaign Click It or Ticket Labor Day Campaign Booze It and Lose It
What do we look for? Quality reports: Timely On or before the deadlines But after the month/quarter ends Detailed Goals/Objectives/Tasks Progress/strengths/weaknesses/obstacles Contain relative docs/attachments
Status Report There are 2 Sections Goals/Objectives Must be year to date Tasks Must be specific to the month/quarter
Goals/Objectives - Example Goal - Reduce the number and severity of crashes/fatalities in Tennessee Town Objectives: A. Decrease the number of fatalities 20% from 100 to 80 B. Decrease the number of impaired driving injury crashes by 10% from 500 to 450
Poor Quality Report A. Decrease the number of fatalities 20% from 100 to 80. Through aggressive enforcement we are decreasing the number of fatalities. B. Decrease the number of impaired driving injury crashes by 10% from 500 to 450 - Alcohol related crashes have increased.
High Quality Report A. Decrease the number of fatalities 20% from 100 to 80. Update: YTD - FY17 (10) vs. FY18 (8) Reduction of 2 fatalities or 20% reduction B. Decrease the number of impaired injury crashes by 10% from 500 to 450 Update: YTD crashes FY17 (100) vs. FY18 (150). Increase of 50 impaired driving injury crashes YTD or 50% increase. Details are provided in the Task category.
Tasks Example Task 1: Conduct 5 saturation patrols and 1 impaired driving check point in the first quarter
Tasks Poor Quality High Quality Volunteerburg PD held two saturation patrols during the first quarter. Flu outbreak caused a shortage of officers to conduct the remaining 3 saturation patrols. Checkpoint scheduled for November 16 - canceled due to inclement weather. Nov 4 and 27 saturation patrols 4 hours each 8,000 DUI arrests 187,000 speeding citations 1 citation for texting Saturation patrols were conducted in quarter 1 and there was no checkpoint.
