Sustainable Sweetpotato Pre-basic Seed Production Y4 Year-End Report

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Tigrai Agri. Research Institute (TARI) presented a comprehensive report on the sustainable production of pre-basic sweetpotato seeds in Year 4, ending in May 2018. The report covers production capacities, targets vs. actuals, actions taken to increase multiplication rates and reduce production costs, challenges faced, and lessons learned. It also includes insights on business plan tools, production costs, pricing strategy adjustments, and future plans for seed multiplication. The report emphasizes the importance of planning ahead, coordination with buyers, and meeting customer seed requirements to ensure successful seed production operations.

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Sustainable sweetpotato pre-basic seed production Y4 Year End Report: June 2017 May 2018 Name, institution Tigrai Agri. Research Institute (TARI) Sweetpotato Seed Systems Community of Practice: 9th Consultation- Sustainable Pre-basic Seed Production SGA 14th May 2018, Kigali, Rwanda

Production: capacities Period: current status at end Year 4 (May 2018) Facilities No. units Irrigation (Y/N) Total m % of capacity utilized for production Status of facility: good, average, poor Planned rehabilitation? If yes, when 2 Screen house 3 yes 760 80% Average Yes, already on process Yes Mobile net tunnels 18 Yes 1620 33% poor Open field multiplication 1 yes - - good - Basic seed multipliers 4 yes - - good - Slide No. 2

Production & Sales: targets vs actuals? June 17 May 18 Activities Production target (No.) Production achieved (No.) Revenue target (local currency) Revenue Achieved (local currency) USD = 27.2 Birr - - TC micro-propagation plantlets Pre- basic cuttings 2000 2000 5500 17600 20000 14400 + 32000 220000 74000 121000 Basic cuttings 200000 - - Open field multiplication - - Slide No. 3

Comments on production targets Actions taken during Y4 to increase multiplication rates: Rapid multiplication in open field Actions taken during Y4 to reduce costs of production: Key challenges for Y4: Lack or coordination between buyers and the BoA Lessons to share for Y4: Planning a year before sales Slide No. 4

Use of business plan tools Is your multiplication calendar on track Effects of rain pattern i.e. were they as expected? Customer seed requirements More demand than supply Production level plan was small due to late demand Sales/Revenue Signed contract for all the cuttings to be produced What changes will you make to your multiplication calendar for the next 6 months? Slide No. 5

Use of business plan tools Have your production costs changed? If so, explain: What is change in break even cost: What is current pricing strategy(for 3-node cutting) Pre-basic: - Basic price: 0.55 Birr Will you adjust your prices to reflect changes in production costs or market competition? Explain: Already adjusted price from 0.37 to 0.55 in June both due to cost (irrigation) and high demand at harvesting Slide No. 6

Use of revolving fund Description a. Balance of Revolving Fund bought forward from May 2017 Local currency or US$ 118,400 Birr = 4352.94 USD b. Gross income for this reporting period: June 2017 to May 2018 133100 Birr = 4893.38 USD c. Total disbursements towards seed production activities: June 2017 to May 2018 95970 Birr = 3528.31 USD d. Other costs met from the revolving fund: - e. Balance of funds at end of reporting period available to be carried forward to the next reporting period 155530 Birr = 5718.01 USD US$ exchange rate: 27.2 ETB Explain any challenges for the revolving fund: Slide No. 7

Customer order book: future requirements Customer name December 2017 May 2018 Quantity Ordered Comments Advance payment? No GIZ 500,000 Had 2.7m demand Slide No. 8

Quality management: June 2017 - May 2018 Number of varieties under multiplication: One What additional varieties have been introduced in Y4? - None What new varieties are in release pipeline & will be multiplied in Y5? - SARI No. varieties tested over June 17 May 18, method, & results Variety: result: . Variety: result: . Variety: result: Seed standards and inspection protocol Current status i.e in draft, approved, roll out - Approved Are external inspections being conducted for field multiplication? - Yes Slide No. 9

Stakeholder meetings: June 2017 May 2018, and planned Date of meeting held No. participants (M/F) 25 (4 F + 21M) Types of participant Main topics Follow up actions 25 Feb, 2018 NGOs, Farmers, Extension, Researchers Plan of purchase by institutional buyers and how to meet them Seeds being multiplied at different actors Planned meetings (June 18 Dec 18) Proposed Date No. participants Types of participants Institutional buyers, seed multipliers, extension and researchers Main topics Seed demand and contract farming How to promote OFSP consumption Mid August 30 Slide No. 10

Training in-country (June 2017- May 2018) Date Topic No. participants (M/F) Training materials available Comments Planned for June 2018 Dec 2018 Date Topic No. participants (M/F) 12 Training materials available Mid June Refresher training on lab and greenhouse handling Slide No. 11

June 18 - Dec 2018: key areas for strengthening performance of bizplan Technical Proper cost data collection Follow-up of sells and book keeping Introducing cost reduction strategies such as use of rattoons Institutional Institutionalize stakeholder meetings Identify new marketing strategies and strengthen existing ones Lead other commodities to follow bizplan strategy in seed production Financial Planning and utilization of expenditures from previous sell Slide No. 12