Streamlining Technical Processing for Library Services

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CEAL
Committee on Technical Processing
March 30, 2011
    
       
Collaboration
 
    
            
Cooperation
Non-centralized
ExLibris Aleph
10 full/part-time staff
   + student assistants
  
U of Michigan
2
 
Asia Library
Technical Services
Technical Services
Division
Library Systems
The Macros are designed for
   copy cataloging process
 
  cataloging statistics
by the Technical Services Division staff.
U of Michigan
3
Check for copy cataloging status, CopyCat,
CopyCatEnhanced, or Original
Check for call numbers in 050, 090, and 099 (local
call no.) fields
Check for a 300 field and a $$e describing
supplementary materials
Series Check
Run Fix routines - Delete 263, 852, 096,029 fields,
etc.
Create the 8xx, 9xx fields if needed
Enter Cataloger's Initials
Final bib review
Save Bib record
Item record update/create
U of Michigan
4
Copy Cataloging Macros
Video Clip
U of Michigan
5
 
U of Michigan
6
How do you search multiple book lists from
 
  Vendors
  Gift / Exchange partner institutions
  Donors
?
Do you check each book by
   ISBN
   Author
   Title
   Series title
?
U of Michigan
7
                                                         
Asia TS
                                                               
Systems
        
Asia TS
U of Michigan
8
   Email a spreadsheet of book list
   Run a program to check against local holdings
    and OCLC by ISBN                                               
 
 
  
                                            
   Attach local system # or OCLC # if a match 
    
is found
   Create an OCLC MARC file
   Eliminate duplicates from the book list
   Create a bib record in local system 
    by downloading the OCLC MARC file 
U of Michigan
9
U of Michigan
10
U of Michigan
11
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A list of books in a
spreadsheet
MARC file
LEADER 00000nam a22000007a 4500
001 009357497
003 MiU
005 20110128144021.0
008 110110s2011 ko 000 0 kor d
020 
|a
 9788996401896
100 1 
|6
 01  
|a
 Ch'oe, T'ae-yang.
100 1 
|6
 01  
|a
 
최태양
245 1 0 
|6
 02  
|a
 Taehan Min'guk ŭi kŏllimtol
66.
245 1 0 
|6
 02  
|a
 
대한민국의 걸림돌 
66.  
260 
|6
 03  
|a
 Pusan :  
|b
 Maeil
Puksŭ,  
|c
 2010.
260 
|6
 03  
|a
 
부산 
|
b
 
매일북스
|
c
 2010.
U of Michigan
12
 
MarcEdit
U of Michigan
13
U of Michigan
14
More than 100-
500 MARC
records,
Less than 1
minute!
U of Michigan
15
 
U of Michigan
16
 
Thank you very much for your
interests.
If you have any questions,
please send them to
yunahs@umich.edu
.
University of Michigan
Asia Library
U of Michigan
17
 
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In the technical processing workflow of a library, utilizing tools like copy cataloging macros can significantly improve efficiency and accuracy. This involves checking for copy cataloging status, running fix routines, and updating catalog records. While these macros offer benefits such as saving time and reducing errors, they also come with challenges like requiring programming expertise and occasional freezing issues. The process includes tasks like searching multiple book lists from vendors, checking each book by ISBN, author, title, and series title. Additionally, methods like emailing spreadsheets of book lists and running programs to check against local holdings are employed to streamline the process in the Asia Technical Services Division at the University of Michigan.


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  1. CEAL Committee on Technical Processing March 30, 2011

  2. Technical Services Division Technical Services Division Asia Library Technical Services Asia Library Technical Services Collaboration Cooperation Library Systems Library Systems Non-centralized ExLibris Aleph 10 full/part-time staff + student assistants U of Michigan 2

  3. The Macros are designed for copy cataloging process cataloging statistics by the Technical Services Division staff. U of Michigan 3

  4. Check for copy cataloging status, CopyCat, CopyCatEnhanced, or Original Check for call numbers in 050, 090, and 099 (local call no.) fields Check for a 300 field and a $$e describing supplementary materials Series Check Run Fix routines - Delete 263, 852, 096,029 fields, etc. Create the 8xx, 9xx fields if needed Enter Cataloger's Initials Final bib review Save Bib record Item record update/create U of Michigan 4

  5. Copy Cataloging Macros Video Clip U of Michigan 5

  6. PROS Save clicking and key-in time for staff Help relieve pain by alleviating muscle tension Minimize any human typos and mistakes Simplify repetitive procedures Keep the record consistency Make global updates easier Make the copy cataloging training easier and faster Enable a less experienced staff to perform simple copy- cataloging CONS Require the expertise in programming Require the expertise in correction when errors occur Occasionally freeze Not significantly reduce cataloging time PROS CONS U of Michigan 6

  7. How do you search multiple book lists from Vendors Gift / Exchange partner institutions Donors? ? Do you check each book by ISBN Author Title Series title? ? U of Michigan 7

  8. Asia TS Email a spreadsheet of book list Asia TS Run a program to check against local holdings Systems and OCLC by ISBN Attach local system # or OCLC # if a match is found Create an OCLC MARC file Systems Eliminate duplicates from the book list Create a bib record in local system by downloading the OCLC MARC file Asia TS Asia TS U of Michigan 8

  9. ISBN Author Title Publisher Price($) H ngsadan Ch'ulp'anbu 9788988930137 7.48 9788956389622 26.17 Minsogw n Hagy n Munhwasa 9788955082203 128.97 66 9788996401896 11.21 Maeil Puks Saenggak i Namu 9788964600375 28.04 ( ) 9788956251189 Hakkojae 21.50 9788956012698 Muhan 12.15 9788992214995 11.21 Hy nsil Munhwa 9788964540633 23.36 Pagy ngsa - 9788932431260 14.02 llyu Munhwasa 9788984338272 Pogosa 42.06 U of Michigan 9

  10. Publisher Price($)Search OCLC record ISBN Author Title Result H ngsadan Ch'ulp'anbu 9788988930137 7.48 008989365 668195414 9788956389622 26.17 Minsogw n NEW Hagy n Munhwasa 9788955082203 128.97 008750075 NOT FOUND in OCLC 671657901 66 9788996401896 11.21 Maeil Puks NEW Saenggak i Namu 9788964600375 28.04 NEW NOT FOUND in OCLC NOT FOUND in OCLC 672152422 ( ) 9788956251189 Hakkojae 21.50 NEW Muhan 9788956012698 12.15 NEW 9788992214995 11.21 Hy nsil Munhwa NEW NOT FOUND in OCLC NOT FOUND in OCLC 672187867 9788964540633 23.36 Pagy ngsa NEW - llyu Munhwasa 9788932431260 14.02 NEW 9788984338272 Pogosa 42.06 NEW U of Michigan 10

  11. Search Result OCLC record More than 100- 500 pre-order searches, 008989365 Less than 10 minutes! 668195414 NEW Local system record # 008750075 There is no matching record in OCLC NOT FOUND in OCLC There is no matching record in local system NEW OCLC record # 671657901 NEW U of Michigan 11

  12. A list of books in a spreadsheet MARC file LEADER 00000nam a22000007a 4500 001 009357497 003 MiU 005 20110128144021.0 008 110110s2011 ko 000 0 kor d 020 |a 100 1 |6 100 1 |6 245 1 0 |6 66. 245 1 0 |6 260 |6 Puks , |c |c 2010. 260 |6 ISBN Author Title Publisher 66 9788996401896 Maeil Puks |a 9788996401896 |6 01 |a |6 01 |a |6 02 |a |6 02 |a |6 03 |a |6 03 |a |a Ch'oe, T'ae-yang. |a . |a Taehan Min'guk ik llimtol |a 66. |a Pusan : |b |a : | |b b , | |c c 2010. H ngsadan Ch'ulp'anbu 9788988930137 Minsogw n |b Maeil 9788956389622 ( 6 ) Hagy n Munhwasa 9788955082203 MarcEdit MarcEdit U of Michigan 12

  13. U of Michigan 13

  14. More than 100 500 MARC records, More than 100- - 500 MARC records, Less than 1 minute! Less than 1 minute! U of Michigan 14

  15. U of Michigan 15

  16. U of Michigan 16

  17. Thank you very much for your interests. If you have any questions, please send them to yunahs@umich.edu. University of Michigan Asia Library U of Michigan 17

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