Southern Connecticut State University Student Sick Leave Policy
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Southern Connecticut
State University
Student and University Assistant
Paid Sick Leave
1
Review of Public Act No. 11-52
Applicability to Student employees and
University Assistants
Sick Time Process
Reminders for Supervisors
2
Became effective January 1, 2012
Provides paid sick leave to certain “service
worker” occupations
◦
Includes Student employees and UAs
Public Act No. 11-52 found to apply to
Higher Ed October 2012
3
Eligible to use time upon completion of
680
th
hour of work
Accrue 1 hour of paid sick time for every 40
hours actually worked
Max accrual is 40 hours per year
Max usage is 40 hours per calendar year
May carry-over max of 40 hours into the
next calendar year
4
Sick leave may only be used in lieu of
previously scheduled hours for the
following reasons:
◦
To treat the employee’s own illness, injury or
health condition (including preventative care)
◦
To treat the employee’s child or spouse’s illness,
injury or health condition
◦
For the employee’s treatment or services related
to the employee’s status as a victim in a family
violence or sexual assault incident
5
Leave must be taken in 1 hour increments
◦
Cannot take partial hours
Departments may request medical
documentation for leaves of 3 or more
consecutive days
Student employees and University
Assistants are not entitled to a payout for
accumulated, but unused, sick leave
6
Student employees
and University Assistants
may ‘make up’ the missed hours of work
during the same or following pay period in
lieu of the hours missed, and shall not use
accrued paid sick leave
◦
Requires mutual consent of the student employee
and department
7
No employer shall take retaliatory personnel
action or discriminate against an employee
for requesting or using paid sick time, or for
filing a complaint alleging a violation of the
Act.
8
If deemed non-compliant
◦
Penalties ranging from $100 - $500 may be
assessed for each violation
◦
Awards
Payment for used paid sick leave
Rehiring or reinstatement to the employee’s previous
job
Payment of back wages and reinstatement of benefits
to which the employee otherwise would have been
entitled to
9
Must have established work schedule
Must meet eligibility requirements
◦
Payroll will monitor sick time eligibility, track
accruals and usage
Time may only be used for hours that were
previously scheduled
Sick time usage must be reported on Sick
Time form
10
Sick time cannot be charged to Federal
Work Study awards
◦
Federal Work Study Students Sick Time will be
charged to departments student labor account
11
Payroll will manage the expiration and/or carry-
over of accrued sick time at end of calendar year
◦
The carry-over maximum is 40 hours
◦
Any time over 40 hours is dropped down to 40 hours for
the new year
12
13
Students cannot work more than 8 hours/day
Students during school year
◦
Cannot work more than 20 hours per week
Students Recess and Summer
◦
No more than 40 hours per week
UAs cannot work more than 19 hours a week
For all terminations
◦
Supervisor needs to communicate notice to HR
◦
Student supervisors required to send work
authorization form to HR
14
Human Resources
◦
Phil Marchese – University Assistants
marchesep1@southernct.edu
(203) 392-8848
◦
Darnelle Perry – Student Workers
perryd2@southernct.edu
(203) 392-5063
Payroll Department
◦
Kommaly Xayasone – Student Workers
xayasonek1@southernct.edu
(203) 392- 5079
◦
Linda D’Addio – University Assistants
daddiol2@southernct.edu
(203) 392- 5621
15
The Southern Connecticut State University provides paid sick leave to student employees and University Assistants, effective since January 1, 2012. Eligible individuals can accrue up to 40 hours of paid sick time per year, with specific allowable uses such as for personal illness, injury, or family health conditions. The policy also outlines restrictions and requirements for using sick leave, including the option to make up missed hours with mutual consent.
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Presentation Transcript
Southern Connecticut State University Student and University Assistant Paid Sick Leave 1
Review of Public Act No. 11-52 Applicability to Student employees and University Assistants Sick Time Process Reminders for Supervisors 2
Became effective January 1, 2012 Provides paid sick leave to certain service worker occupations Includes Student employees and UAs Public Act No. 11-52 found to apply to Higher Ed October 2012 3
Eligible to use time upon completion of 680th hour of work Accrue 1 hour of paid sick time for every 40 hours actually worked Max accrual is 40 hours per year Max usage is 40 hours per calendar year May carry-over max of 40 hours into the next calendar year 4
Sick leave may only be used in lieu of previously scheduled hours for the following reasons: To treat the employee s own illness, injury or health condition (including preventative care) To treat the employee s child or spouse s illness, injury or health condition For the employee s treatment or services related to the employee s status as a victim in a family violence or sexual assault incident 5
Leave must be taken in 1 hour increments Cannot take partial hours Departments may request medical documentation for leaves of 3 or more consecutive days Student employees and University Assistants are not entitled to a payout for accumulated, but unused, sick leave 6
Student employees and University Assistants may make up the missed hours of work during the same or following pay period in lieu of the hours missed, and shall not use accrued paid sick leave Requires mutual consent of the student employee and department and University Assistants 7
No employer shall take retaliatory personnel action or discriminate against an employee for requesting or using paid sick time, or for filing a complaint alleging a violation of the Act. 8
If deemed non-compliant Penalties ranging from $100 - $500 may be assessed for each violation Awards Payment for used paid sick leave Rehiring or reinstatement to the employee s previous job Payment of back wages and reinstatement of benefits to which the employee otherwise would have been entitled to 9
Must have established work schedule Must meet eligibility requirements Payroll will monitor sick time eligibility, track accruals and usage Time may only be used for hours that were previously scheduled Sick time usage must be reported on Sick Time form Time may only be used for hours that were previously scheduled 10
Sick time cannot be charged to Federal Work Study awards Federal Work Study Students Sick Time will be charged to departments student labor account 11
Payroll will manage the expiration and/or carry- over of accrued sick time at end of calendar year The carry-over maximum is 40 hours Any time over 40 hours is dropped down to 40 hours for the new year 12
Students cannot work more than 8 hours/day Students during school year Cannot work more than 20 hours per week Students Recess and Summer No more than 40 hours per week UAs cannot work more than 19 hours a week For all terminations Supervisor needs to communicate notice to HR Student supervisors required to send work authorization form to HR 14
Human Resources Phil Marchese University Assistants marchesep1@southernct.edu (203) 392-8848 Darnelle Perry Student Workers perryd2@southernct.edu (203) 392-5063 Payroll Department Kommaly Xayasone Student Workers xayasonek1@southernct.edu (203) 392- 5079 Linda D Addio University Assistants daddiol2@southernct.edu (203) 392- 5621 15
