Shared Print Archive Network in Ontario
Caitlin Tillman
University of Toronto
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Five university libraries in Ontario:
Western, McMaster, Toronto, Queen’s,
Ottawa
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Humanities and Social Science titles
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Through OCUL and the Scholar’s Portal TDR we combine a well developed
digital preservation plan with a print preservation plan
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Room to expand
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Tested ingest and delivery with all partners
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Investigating middleware
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Expressions of interest from other institutions
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Some members participating in shared catalogue project
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Some members joined HathiTrust
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Add holdings to PAPR
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Visit shared collection projects
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Start preparations to expand the facility
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Determine how best to report retention commitments
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This could be a national effort
Shared Print
Archive Network
Doug Brigham | COPPUL SPAN Coordinator
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Formed in 1991
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Consortium of 22 university libraries in Western Canada
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Plus 15 affiliated members across the country
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Over 408,000 FTE
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Shared print, resource sharing, e-resource licensing and
digital preservation
COPPUL SPAN
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Shared Print Archive Network
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Formed in 2012
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20 institutions participate
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Most phases have focused on serials
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We have also done one monographs project
Goals
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Provide access to shared print archives
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Create opportunities for the reallocation of library space
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Preserve the print record in a cost-effective manner
Phase One (2012 – 2013)
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Widely held, low-risk print journals
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Digital equivalents with post-cancellation access rights
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1,630 titles retained for 10 years
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10 Archive Holders
Phase Two (2013 – 2014)
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Additional journals, including some Canadian materials
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Some without post-cancellation access rights
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1,155 titles retained through 2023 or 2038
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9 Archive Holders
Phase Three (2014 – 2015)
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Earlier and later titles from Phase Two
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High-risk print serials
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Some Statistics Canada publications with digital
equivalents
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379 titles retained through 2039
Phase Four (2016 – )
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Statistics Canada monograph and serial publications
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Approximately 9,000 publications in total
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Retention through 2028
Monographs Project #1 (2015 – 2018)
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10 participating institutions
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Over 1,000,000 titles retained
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Particular strengths: Canadian titles, less widely-held
titles
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Materials retained for 15 years with review ever 5 years
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MOU nearly complete
What’s Next for SPAN?
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Complete Phase Four
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Develop Phase Five: Rare Canadian Serials
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Connect with other shared print initiatives in North
America
Explore the collaborative efforts of the Keep@Downsview project involving five university libraries in Ontario - Western, McMaster, Toronto, Queen's, and uOttawa. Learn about their contributions to print preservation, digital initiatives, and plans for expansion to further benefit the academic community.
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Presentation Transcript
Keep@Downsview Western, McMaster, Toronto, Queen s, uOttawa www.downsviewkeep.org Caitlin Tillman University of Toronto
Who is Keep@Downsview? Five university libraries in Ontario: Western, McMaster, Toronto, Queen s, Ottawa Discussions began in Feb. 2014; MOA signed in May 2017 What do we think we add to the print preservation conversation? Humanities and Social Science titles Through OCUL and the Scholar s Portal TDR we combine a well developed digital preservation plan with a print preservation plan Room to expand
Whats New? Tested ingest and delivery with all partners Investigating middleware Expressions of interest from other institutions Some members participating in shared catalogue project Some members joined HathiTrust Conclusions from annual meeting (June 15th) Prioritize service improvements (better delivery infrastructure) Prioritize shared collecting programs
Whats Still To Do & Whats Next? Add holdings to PAPR Visit shared collection projects Start preparations to expand the facility Determine how best to report retention commitments This could be a national effort
Shared Print Archive Network Doug Brigham | COPPUL SPAN Coordinator
What is COPPUL? Formed in 1991 Consortium of 22 university libraries in Western Canada Plus 15 affiliated members across the country Over 408,000 FTE Shared print, resource sharing, e-resource licensing and digital preservation
COPPUL SPAN Shared Print Archive Network Formed in 2012 20 institutions participate Most phases have focused on serials We have also done one monographs project
Goals Provide access to shared print archives Create opportunities for the reallocation of library space Preserve the print record in a cost-effective manner
Phase One (2012 2013) Widely held, low-risk print journals Digital equivalents with post-cancellation access rights 1,630 titles retained for 10 years 10 Archive Holders
Phase Two (2013 2014) Additional journals, including some Canadian materials Some without post-cancellation access rights 1,155 titles retained through 2023 or 2038 9 Archive Holders
Phase Three (2014 2015) Earlier and later titles from Phase Two High-risk print serials Some Statistics Canada publications with digital equivalents 379 titles retained through 2039
Phase Four (2016 ) Statistics Canada monograph and serial publications Approximately 9,000 publications in total Retention through 2028
Monographs Project #1 (2015 2018) 10 participating institutions Over 1,000,000 titles retained Particular strengths: Canadian titles, less widely-held titles Materials retained for 15 years with review ever 5 years MOU nearly complete
Whats Next for SPAN? Complete Phase Four Develop Phase Five: Rare Canadian Serials Connect with other shared print initiatives in North America
